Task Manager

The Intellekt Group, LLC; San Antonio (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Intellekt seeks a Task Manager to support the Director and Deputy Director in a high-profile intelligence environment. The role requires extensive Air Force office experience, strong communication, time management, and organizational skills, and a TS/SCI clearance.

Responsibilities include stakeholder engagement, travel coordination for the Director, oversight of executive correspondence, and development of policies and programs.

Responsibilities

• Develops and maintains relationships with various internal and external stakeholders
• Plans major liaison activities in support of the organization and relevant programs
• Develops and implements plans designed to enhance relationships with stakeholders
• Reviews, writes, and evaluates executive correspondence, reports, and other written products
• Participates in development and organization of policies and programs and other related concerns associated with organizational management
• Provides information and advice regarding meeting requests and availability
• Develops and maintains documentation of meeting and event requests and establishes system for request disposition
• Develops and maintains system to gather background information, key issues, meeting notes and decisions
• Monitors incoming and outgoing correspondence and action documents to ensure deadlines are met and responses are prepared according to AFH 33-337, The Tongue and Quill
• Screens all correspondence ensuring review and creates formal processes and controls to present finished products to the Director
• Coordinates travel for the Director, including all necessary arrangements such as reservations, transportation, and appointment confirmations
• Responds to preliminary inquiries by members of the HQ staff
• Provides consultation, subject matter expertise, and advice to customer and/or company
• Supports the client with other administrative related requirements

Job description

Job Summary

The Task Manager provides a diverse set of tasks to support the Director and Deputy Director. Has extensive experience with Air Force office functions in an intelligence environment to leverage while satisfying all requirements. Effective communication skills, time management, and organizational skills required. Must possess a TS/SCI security clearance.

Description

The Task Manager provides a diverse set of tasks to support the Director and Deputy Director. Has extensive experience with Air Force office functions in an intelligence environment to leverage while satisfying all requirements. Effective communication skills, time management, and organizational skills required. Must possess a TS/SCI security clearance.

Essential Functions

• Develops and maintains relationships with various internal and external stakeholders
• Plans major liaison activities in support of the organization and relevant programs
• Develops and implements plans designed to enhance relationships with stakeholders
• Reviews, writes, and evaluates executive correspondence, reports, and other written products
• Participates in development and organization of policies and programs and other related concerns associated with organizational management
• Provides information and advice regarding meeting requests and availability
• Develops and maintains documentation of meeting and event requests and establishes system for request disposition
• Develops and maintains system to gather background information, key issues, meeting notes and decisions
• Monitors incoming and outgoing correspondence and action documents to ensure deadlines are met and responses are prepared according to AFH 33-337, The Tongue and Quill
• Screens all correspondence ensuring review and creates formal processes and controls to present finished products to the Director
• Coordinates travel for the Director, including all necessary arrangements such as reservations, transportation, and appointment confirmations
• Responds to preliminary inquiries by members of the HQ staff
• Provides consultation, subject matter expertise, and advice to customer and/or company
• Supports the client with other administrative related requirements

Position Requirements

Knowledge Skills And Experience

• 6+ years’ professional work experience with 2+ years in an Exec-type role or 10+ years’ professional work experience with 5+ years in an Exec-type role
• Experience providing managerial/administrative/executive protocol support to a senior executive
• Experience providing project management oversight on routine office projects
• Experience recommending, developing or implementing change/improvements that facilitate the operation of the office
• Experience coordinating and scheduling travel, briefings, meetings, conferences and other appointments and activities for senior management
• Experience providing advice and assistance on administrative matters to senior executives and performing a wide variety of highly confidential assignments to support senior leadership
• Experience managing travel, conference scheduling, and other special appointments for senior executive
• TS/SCI clearance

About The Organization Who We Are

Intellekt is a team of dedicated professionals committed to our personal and professional goals, serving our clients and their important missions, and promoting the safety and security of U.S. interests at home and abroad. Accountability is the foundation of our culture. We use this foundation to deliver value to our clients by analyzing problems, formulating solutions, and driving results with focus and determination. Our values of Authenticity, Judgement, Details, and Passion guide our decisions. Together, as Intellektuals, we strive to be the most ethical and accountable provider of intelligence, law enforcement, knowledge sharing, and technology solutions in the industry. For more information about our organization visit:https://theintellektgroup.com/careers/

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.