Talent & People Administrative Assistant

Westmed Ambulance Services; San Leandro (CA); Presencial; USD 34 000 - 41 000; Tempo integral

Resumo da oferta

Westmed Ambulance Service is seeking an Administrative Assistant – Talent & People in San Leandro, CA to support the Director of Talent Acquisition & People and assist HR, Benefits and operations across departments. The role demands highly organized, discreet professionals with strong written and verbal communication.

You will manage calendars, coordinate travel, assist onboarding/offboarding, and maintain confidential employee records. Join a busy, people-focused team.

Qualificações

• Associate or Bachelor's degree preferred (or equivalent experience).
• 3–5+ years of experience supporting senior leadership, ideally within Talent Acquisition or People Operations.
• Strong organizational, time management, and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism when handling sensitive information.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word).
• Experience with HRIS systems and applicant tracking systems (ATS) preferred.

Responsabilidades

• Provide high-level administrative support to the Director of Talent Acquisition & People.
• Manage and coordinate complex calendars, meetings, and travel.
• Respond to email correspondence both externally and internally.
• Assist with onboarding and offboarding processes (documentation, scheduling, coordination).
• Maintain employee records with accuracy and confidentiality.
• Supports the Director at job fairs, presentations, and related outreach/recruitment events.
• Prepare reports, presentations, and meeting materials.
• Track key initiatives, action items, and deadlines, ensuring timely follow-through.
• Assist with employee engagement initiatives, events, and communications.
• Serve as a liaison between the Director and internal/external stakeholders.
• Handle confidential information with professionalism and discretion.
• Coordinate onboarding documentation daily.
• Support Westmed employee branded projects, including process improvements and special initiatives.
• Support a wide range of employee engagement initiatives including events and programs.
• Coordinate cross-functional meetings and communications between departments.
• Assist in the development and maintenance of policies, procedures, and documentation.
• Monitor and organize departmental workflows and administrative processes.

Conhecimentos

Time management

Organizational skills

Multitasking

Written and verbal communication

Discretion

Formação académica

Bachelor's degree or equivalent

Ferramentas

MS Office Suite

HRIS systems

Applicant Tracking Systems (ATS)

Descrição da oferta de emprego

Westmed Ambulance Service is seeking an Administrative Assistant – Talent & People in San Leandro, CA to support the Director of Talent Acquisition & People and assist HR, Benefits and operations across departments. The role demands highly organized, discreet professionals with strong written and verbal communication.

You will manage calendars, coordinate travel, assist onboarding/offboarding, and maintain confidential employee records. Join a busy, people-focused team.