Talent Ops & Recruiting Systems Lead

Reflection; New York (NY); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Top-tier compensation

Stock options

Health & wellness

Meals provided in office

Parental leave (22 weeks)

Unlimited vacation

Visa sponsorship

Team events

Job summary

Reflection is a research lab making intelligence open and accessible. We are hiring a Recruiting Coordinator to own the machinery behind our hiring—the systems, process, and enablement that let recruiters and hiring managers move fast without dropping anything.

Based out of SF or NY, this onsite role sits at the center of every hire, partnering with the recruiting team from day one to scale talent ops. Youll build dashboards, optimize programs, and ensure seamless candidate experiences across

Qualifications

• 2+ years in recruiting operations or talent ops.
• Interest in systems, tooling, and ATS configuration beyond scheduling.
• Strong communication skills.
• Comfort building reports and dashboards with recruiting metrics.
• Track record launching a new program or process.
• High attention to detail and ownership.
• Ashby experience is a strong plus (ATS implementation or migration).

Responsibilities

• Manage candidate logistics and communications, balancing priorities.
• Own day-to-day operations of our ATS (Ashby) — config, hygiene, troubleshooting, improvement.
• Build and maintain reporting and dashboards to inform recruiting decisions.
• Design and launch new recruiting programs and tools and run enablement sessions.
• Identify and fix breakdowns in process before bottlenecks form.
• Keep talent ops stack integrated and running smoothly.

Skills

Recruiting operations

Dashboard reporting

Communication skills

Program design & rollout

Attention to detail

ATS configuration

Tools

Ashby ATS

Job description

Reflection is a research lab making intelligence open and accessible. We are hiring a Recruiting Coordinator to own the machinery behind our hiring—the systems, process, and enablement that let recruiters and hiring managers move fast without dropping anything.

Based out of SF or NY, this onsite role sits at the center of every hire, partnering with the recruiting team from day one to scale talent ops. Youll build dashboards, optimize programs, and ensure seamless candidate experiences across