Talent Operations Coordinator

EngineersOfAI; Washington, Northern (District of Columbia, KY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Helsing in Washington DC seeks a Talent Operations Coordinator to support the scheduling engine across time zones, keeping our hiring pipelines moving quickly and smoothly. You will bring precision and structure to high-volume scheduling, shaping the candidate experience and speed to hire.

You'll collaborate with the Talent Operations team to balance candidate, interviewer, and hiring manager availability, maintain real-time data, and drive measurable improvements to throughput and turnaround

Qualifications

• Experience supporting scaling, high-volume talent acquisition with focus on operations.
• Ability to manage complex, multi-time-zone scheduling with precision.
• Strong communication to articulate process challenges and propose fast-turnaround solutions.
• Proficient with Applicant Tracking Systems to increase team efficiency.
• Problem-solving in fast-paced pipelines while maintaining accuracy.
• Adaptable to scaling, high-volume environment with confidentiality.

Responsibilities

• Support high-volume interview scheduling across multiple time zones, balancing availability at pace.
• Operate ATS and scheduling tools to manage complex interview loops for virtual and onsite candidates.
• Act as a key contact for candidates and interviewers, ensuring rapid responses and a seamless experience.
• Maintain accurate real-time data, documentation, and templates across internal systems.
• Partner with Talent Acquisition to identify bottlenecks and implement throughput improvements.
• Contribute to reporting on scheduling speed, pipeline velocity, and interview completion rates.

Skills

Multi-time-zone scheduling

Effective communication

Process improvement

Data interpretation

Tools

Greenhouse

Ashby

Confluence

GoodTime

Job description

Who we are

Helsing develops artificial intelligence-enabled capabilities to protect and defend democracies. We are growing our US operations, cultivating an ambitious and committed team of mission-driven professionals to apply their skills to solve challenging problems.

The role

As a Talent Operations Coordinator based in Washington DC, you will work closely with the wider Talent Operations team to support the scheduling engine that keeps our hiring pipelines moving at pace. Interviews span multiple time zones, high volumes of candidates, and fast-moving hiring loops, and you will help turn that complexity into a smooth, well-coordinated process. Your work directly shapes the candidate experience and the speed at which specialists join the teams building our technological advantage in Defense AI. By bringing precision and structure to high-volume, multi-region scheduling, you will make a tangible and measurable contribution to how quickly and effectively we secure the talent we need.

The day-to-day

• Support high-volume interview scheduling across multiple time zones, working with the wider Talent Operations team to balance candidate, interviewer, and hiring manager availability at pace




• Operate Applicant Tracking Systems and automated scheduling tools to manage complex, fast-moving interview loops for virtual and onsite candidates




• Act as a key point of contact for candidates and interviewers, ensuring rapid response times and a seamless experience




• Maintain accurate, real-time data, documentation, and templates across all internal systems to support quick decision-making




• Partner with Talent Acquisition and Talent Operations colleagues to identify scheduling bottlenecks and implement measurable improvements to throughput and turnaround time




• Contribute to reporting on scheduling speed, pipeline velocity, and interview completion rates to track operational performance

You should apply if you

• Have supported a scaling, high-volume talent acquisition function with a focus on operational execution




• Manage complex, multi-time-zone scheduling with precision, even when priorities shift quickly




• Communicate clearly and can articulate process challenges to propose practical, fast-turnaround solutions




• Use Applicant Tracking Systems proficiently to increase team efficiency and throughput




• Solve problems in the moment to keep fast-paced pipelines moving without losing accuracy




• Adapt effectively to a scaling, high-volume environment while maintaining confidentiality

Nice to Have

• Operational experience using Greenhouse, Ashby, Confluence, and GoodTime



• Data-focused approach, with the ability to manage and interpret reports relating to process efficiency

Join Helsing and work with world-leading experts in their fields

• Helsings work is important. You'll be directly contributing to the