Talent Operations Consultant

UChicago Medicine; Chicago (IL); Hybrid; USD 95,000 - 130,000; Full time

Benefits offered by this job

Hybrid work model

Career development opportunities

Job summary

UChicago Medicine in Chicago is seeking a Talent Operations Consultant to join the Talent Strategy & Experience team. This hybrid role supports compliance, immigration, and talent operations across the health system.

You will coordinate audits, track licenses, manage I-9s, and serve as primary HR contact for surveys. Based in the greater Chicagoland area, you’ll collaborate with HR and legal partners to ensure regulatory alignment.

Qualifications

• Bachelor's degree in HR, business, healthcare admin or related field.
• 6–8 years supporting audits, regulatory compliance, immigration administration; 8+ preferred.
• 6–8 years in HR operations, compliance, employee relations, workforce administration; 8+ preferred.
• Strong knowledge of employment laws and healthcare regulations.
• Experience with immigration processes and working with counsel.
• Excellent organizational and project management skills.
• Strong written and verbal communication skills.
• Proficient with Microsoft Office; experience with HRIS systems (Oracle, Equifax).
• Ability to manage complex operational work with minimal supervision.
• Detail-oriented with high standards of accuracy.

Responsibilities

• Lead internal and external surveys and audits coordination.
• Coordinate surveyor requests with HR and department stakeholders.
• Track HR-related findings and corrective actions.
• Maintain system for licenses and certifications for staff.
• Audit employee files to ensure regulatory compliance.
• Notify managers of expirations and escalate risks.
• Maintain I-9 records and ensure reverification.
• Respond to E-Verify and I-9 inquiries.
• Manage immigration processes (H-1B, J-1, TN, green card).
• Collaborate with immigration attorney on sponsorships and filings.
• Ensure timely record-keeping of immigration documentation and deadlines.
• Support onboarding, workflow approvals, and HR system administration.

Skills

Regulatory compliance

Immigration administration

HR operations

Audits & surveys

Employee relations

Project management

Verbal and written communication

Microsoft Office

Oracle HRIS

HR data analysis

Education

Bachelor's degree in Human Resources/Business Administration/Healthcare Administration

Tools

Oracle Recruiting Cloud

Equifax

Oracle HRIS

Job description

Job Description Join a world-class academic healthcare system,

Job Description Join a world-class academic healthcare system, UChicago Medicine, as a Talent Operations Consultant. This is a hybrid position that requires onsite attendance for department meetings, audits, surveys, and other business needs, as well as travel to locations throughout the Chicagoland area as needed. Candidates must be based in the greater Chicagoland area. The Talent Operations Consultant serves as a key operational resource within Talent Strategy & Experience, responsible for independently managing critical compliance, regulatory, immigration-related processes, and talent operations processes that support workforce operations across the health system. The Talent Operations Consultant plays a critical role in ensuring the medical center maintains full compliance with all applicable federal, state, and regulatory standards related to employment. This position serves as the primary HR contact for internal and external audits, regulatory surveys (announced or unannounced), is responsible for independently coordinating and responding to compliance-related requests and serves as a primary resource for employee relations reporting and support. The Talent Operations Consultant also manages credential and licensure tracking, I-9 verifications, and immigration processes in collaboration with HR and legal partners. This role includes responsibility for occasional after-hours and weekend support during unannounced surveys or audits.

Essential Job Functions

• Serve as the lead and primary HR liaison for all internal and external surveys and audits (e.g., The Joint Commission, CMS, state health departments etc.).
• Coordinate responses to surveyor requests in collaboration with HR team members, department directors, and other stakeholders.
• Track and follow up on any HR-related findings or corrective actions resulting from surveys or audits.
• Maintain a system for tracking required licenses and certifications for all licensed staff.
• Regularly audit employee files to ensure all credentials remain current and compliant with regulatory and organizational requirements.
• Notify managers and staff of upcoming expirations and **escalate** compliance risks as needed.
• Maintain and audit all I-9 records in compliance with federal employment laws.
• Conduct regular reviews to ensure timely reverification and proper documentation.
• Serve as the primary HR resource for E-Verify (if applicable) and I-9-related inquiries.
• Act as the primary HR contact for all immigration-related matters, including H-1B, J-1, TN, and green card processes.
• Partner with the organization’s immigration attorney to support and manage employee sponsorships and visa filings.
• Ensure accurate and timely record-keeping of immigration documentation and deadlines.
• Provide operational support for recurring Talent Operations processes, including workflow approvals, system administration activities, onboarding support, and workforce transactions within Oracle and related HR systems.
• Ensure HR policies, practices, and records align with all employment laws, regulatory standards, and internal guidelines.
• Participate in policy reviews and updates related to HR compliance matters.
• Maintain confidentiality of employee records and sensitive information.

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, Healthcare Administration, or a related field
• 6-8 years of experience in supporting audits, regulatory compliance activities, employee relations processes and immigration administration required, 8+ preferred
• 6-8 years of experience in HR operations, compliance, employee relations, workforce administration, healthcare HR, or related disciplines required, 8+ preferred
• In-depth knowledge of employment laws, healthcare regulations, and HR compliance best practices
• Familiarity with immigration processes and working with legal counsel
• Strong organizational and project management skills
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite and HRIS systems (e.g., Oracle, Equifax, Oracle Recruiting Cloud)
• In-depth knowledge of employment laws, healthcare regulations, and HR compliance
• Strong organizational and project management skills
• Demonstrated ability to independently manage complex operational work with minimal supervision
• Excellent verbal and written communication skills
• Ability to manage multiple priorities in a fast-paced, regulated environment
• Extremely detail-oriented and organized with exceptional accuracy and quality standards
• Ability to handle highly confidential and sensitive information with discretion

Preferred Qualifications

• Experience in an academic medical center or healthcare setting is strongly preferred
• PHR, SPHR, SHRM-CP, SHRM-SCP, or related certification

Position Details

• Job Type / FTE: Full Time (1.0 FTE)
• Shift: Days
• Job Location: Hyde Park
• Unit/Department: Talent Acquisition – Hyde Park
• CBA Code: Non-Union

About Us

We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities

UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.

Compensation & Benefits Overview

UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.

The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.