Talent Onboarding Specialist - High-Volume Hiring

Duke University; Durham (NC); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Duke Health is seeking a Talent Onboarding Specialist for high-volume hiring in Durham, NC. This hybrid role supports onboarding, coordinating with recruiters, and ensuring a seamless candidate experience.

The position emphasizes high attention to detail and superior organizational skills to deliver top-notch onboarding services. The ideal candidate will manage offer letters, background checks, I-9 processes, and health screenings while maintaining accurate records.

Qualifications

• Requires high school education.
• Five years of HR/payroll onboarding experience preferred.
• Familiar with onboarding systems and E-Verify.
• Experience with I-9 verification process is a plus.

Responsibilities

• Coordinate end-to-end onboarding activities for new hires.
• Generate offer letters and initiate background checks.
• Schedule health screenings and manage I-9 verification video appointments.
• Maintain accurate onboarding records and support HR partners.
• Escalate complex issues and collaborate with Recruiters and HR teams.

Skills

Organizational skills

Customer service

Attention to detail

Communication skills

Multi-tasking

Education

High school diploma

Tools

SuccessFactors Onboarding

E-Verify

I-9 verification process

Job description

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Talent Onboarding Specialist - High-Volume Hiring

Work Arrangement: Hybrid (On-Site and Remote mix)

Requisition Number: 276589

Regular or Temporary: Regular

Location: Durham, NC, US, 27710

Date: Oct 22, 2026

At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together.

Occ Summary

The TA Onboarding Coordinator is responsible for managing the end-to-end onboarding process, ensuring a smooth and positive experience for new hires. This role involves coordinating onboarding activities, maintaining accurate records, and partnering with recruiters to keep processes on track. The ideal candidate is detail-oriented, organized, and proactive, with a strong focus on delivering a high-touch, concierge-level candidate experience. Must reside in North Carolina.

Work Performed

Plan, coordinate, and support TA onboarding activities while guiding candidates through the onboarding process, including generating offer letters, initiating background checks, and coordinating health screenings to ensure a seamless experience. This role manages video appointments for remote I-9 verification, conducts thorough reviews of I-9 documentation to complete Section 2 and ensure federal compliance, and maintains accurate records, including E-Verify processing. The coordinator proactively researches and resolves onboarding issues, escalating more complex concerns as needed, and collaborates closely with HR, Talent Care Center representatives, and cross-functional partners across Duke to support onboarding needs.

Knowledge, Skills and Abilities

Demonstrates exceptional organizational and customer service skills, with strong attention to detail and the ability to work both independently and collaboratively within a team environment. Effectively prioritizes and manages multiple tasks with minimal supervision while maintaining a high level of accuracy. Exhibits excellent verbal and written communication skills, along with a positive, self-motivated approach and the ability to thrive in a fast-paced environment. Proficient in PC applications, including word processing, Excel, and data management systems.

Level Characteristics

N/A

Education

Work requires knowledge of basic communications, research and mathematical principles normally acquired through a high school education.

Experience

Work requires the ability to review, maintain, research, and report on human resource and payroll information/activities generally acquired through five years of related experience or an equivalent combination of relevant education and/or experience. Preferred experience includes familiarity with customer service, SuccessFactors, SuccessFactors Onboarding, E-Verify, and the I-9 verification process.

Degrees, Licensures, Certifications

N/A

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Nearest Major Market: Durham
Nearest Secondary Market: Raleigh

Read more about Duke’s commitment to affirmative action and nondiscrimination at hr.duke.edu/eeo.