Talent Development Office Manager - part-time/28 hrs per week
Brigham Young University
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Benefits offered by this job
Job summary
Brigham Young University in Provo is seeking a part-time Talent Development Office Manager to provide administrative and program coordination support to the Talent Development Department. This role ensures the smooth operation of department functions, training and organizational development programs, and onboarding efforts, while managing Workday data and budgeting processes.
The position also supports student employees, leadership development activities, and engagement surveys, collaborating
Qualifications
- Three years of admin, customer service, project coordination, or related experience.
- Experience with Workday Talent system is a plus.
- Familiarity with employee engagement surveys, leadership 360-degree feedback tools, and performance management processes.
Responsibilities
- Coordinate logistics for training programs, department initiatives, and onboarding sessions.
- Schedule training sessions, set up materials, and prepare meeting spaces.
- Maintain and update training records, participation lists, and program metrics.
- Assist in preparing for training sessions, workshops, and employee engagement activities.
- Support the execution of New Employee Orientation, including maintaining swag materials and setting up for sessions.
- Assist with DiSC and MBTI administration in coordination with leadership development workshops.
- Coordinate leadership 360-degree feedback assessments, including scheduling, data collection, report generation, and follow-up communication.
- Assist in generating engagement survey reports to assess trends and provide insights for leadership.
- Ensure smooth operation of talent development programs.
Skills
Education
Tools
Job description
At Brigham Young University (BYU), your work is an opportunity to contribute to a distinctive educational mission rooted in the gospel of Jesus Christ and to make a meaningful difference in the lives of students.
As the flagship university of The Church of Jesus Christ of Latter-day Saints, BYU strives to be among the exceptional universities in the world. We are devoted to our faith, our students, and the University’s Mission: “To assist individuals in their quest for perfection and eternal life.”
We seek staff members who enthusiastically embrace and advance this unique mission. Across the university, staff bring their expertise and talents to work that helps students learn, grow, and thrive. A culture of covenant belonging, weekly devotionals, meaningful opportunities for learning and growth, and a beautiful and historic campus make BYU a distinctive and inspiring place to build a career.
United by our common primary identity as children of God, BYU values and embraces the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts across the BYU community. This richness strengthens our shared efforts to create and support an environment of covenant belonging centered in Jesus Christ.
Members of The Church of Jesus Christ of Latter-day Saints are required to hold and be worthy to hold a current temple recommend to be hired and to remain in any position at BYU.
In hiring decisions, Brigham Young University lawfully gives strong preference to qualified, faithful members of The Church of Jesus Christ of Latter-day Saints. All employees are required to abide by the university’s Honor Code and Dress & Grooming Standards. Successful candidates are expected to support and contribute to the academic and religious missions of the university, which are aligned with the principles and doctrine of The Church of Jesus Christ of Latter-day Saints.
Brigham Young University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.
The primary purpose of this position is to provide administrative and program coordination support to the Talent Development Department. This role ensures the smooth operation of department functions, training and organizational development programs and onboarding efforts. The position also manages logistical and operational aspects of training and wellness programs, provides database and reporting support, oversees purchasing and budgeting processes, and assists in the supervision of student employees. Additionally, this role provides ongoing support for the Workday Talent system and information, and coordinates department tools and assessments for feedback, leadership 360s, and performance review processes
- Coordinate logistics for training programs, department initiatives, and onboarding sessions.
- Schedule training sessions, set up materials, and prepare meeting spaces.
- Maintain and update training records, participation lists, and program metrics.
- Assist in preparing for training sessions, workshops, and employee engagement activities.
- Support the execution of New Employee Orientation, including maintaining swag materials and setting up for sessions.
- Assist with DiSC and MBTI administration in coordination with leadership development workshops.
- Coordinate leadership 360-degree feedback assessments, including scheduling, data collection, report generation, and follow-up communication.
- Assist in generating engagement survey reports to assess trends and provide insights for leadership.
- Ensure smooth operation of talent development programs.
- Organize and manage logistics for Talent Development events, workshops, and employee engagement initiatives.
- Develop and maintain registration tools for department events.
- Schedule and track Talent Development vehicle usage.
- Assist in hosting responsibilities, including purchasing, setup, catering, and materials preparation.
- Coordinate department social events, such as student appreciation and team-building activities.
- Assist in research and compiling information for program updates and reports.
- Manage front desk operations, department phone calls, and calendars.
- Manage training room and department asset calendars.
- Monitor and prepare the department’s monthly budget reconciliations.
- Assist with department communication, including surveys, emails, and event invitations.
- Maintain key audits and records for department functions.
- Process routine purchases and handle receipts for department needs.
- Monitor monthly expenditures and resolve budget discrepancies with Financial Services.
- Prepare budget transfers, journal entries, and adjustments.
- Assist in reconciling wellness program expenses and training-related costs.
- Arrange and track department travel, including flights, accommodations, and event registration.
- Assist with processing travel arrangements for the team, including booking travel and accommodation.
- Assist with the maintenance and updates of the Workday Talent system.
- Support employees and managers with system navigation and troubleshooting.
- Ensure accurate data entry for training programs, surveys, assessments, and performance reviews.
- Generate reports to evaluate program effectiveness and track participation trends.
- Collaborate with the IT team to ensure smooth operation and integration of Workday Talent with other HR systems.
- Assist in hiring, onboarding, and terminating student employees.
- Manage student work schedules, track time, and oversee attendance.
- Provide supervision and support for student employees in various department activities.
- Plan and execute office culture initiatives, including department meetings and birthday recognitions.
- Complete Workday processes as needed.
- Manage occasional projects for the department as needed.
- Act as the Ring Central contact for Talent Development.
- Make updates to department web pages.
- Coordinate the project to update the department website.
Education/Experience Minimum Required: Three years of administrative, customer service, project coordination, or related experience.
- Associate’s degree or higher in a related field.
- Experience with Workday Talent system.
- Familiarity with employee engagement surveys, leadership 360-degree feedback tools, and performance review processes.
- Experience with project management.
- Experience with Brightspot or other website editing software.
- Strong organizational and problem-solving skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong budgeting and research skills.
- High level of professionalism and confidentiality.
- Ability to manage multiple projects and prioritize tasks effectively.
- Strong customer service and interpersonal skills.
- Knowledge of BYU policies and procedures related to financial services, timekeeping, travel, and HR systems.
- Experience in maintaining and modifying university computer systems.
- Familiarity with HR, engagement programs, and performance management processes.
This position comes with fantastic benefits, including:
- 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
- Employee assistance program, available to the employee and all members of their household
- May be eligible for tuition benefits after two years
- Access to the library
- Free on-campus parking
- Free UTA passes for employees, spouses, and qualified dependents
- Discounts at the BYU Store and for many events at BYU
The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.
**If the job doesn’t have a post-end date, the job could close at any time on any day**
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