Talent Buyer Assistant- Rocky Mountains

AEG; Denver (CO); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid holidays, vacation, and sick time

Life insurance

Parental leave

401(k) with company match

Wellness programs

Job summary

AEG is seeking a Booking Assistant in Denver to support the Talent Buyer with the booking of events and shows, drafting offers to artists and venues, and coordinating availability for calendar holds.

The role involves assisting in show files, settlements, and related administrative duties to ensure smooth operations and timely payments, with a focus on accuracy and efficiency.

Qualifications

• High School Diploma or its equivalency; BA/BS in Journalism/Communication preferred.
• 1-2 years of related work experience.
• Experience in Photoshop preferred.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Strong written, verbal, and interpersonal communication.

Responsibilities

• Assist Talent Buyer with booking of events; draft offers for artists and venues.
• Submit offers to venues and agents; follow up to ensure documents are in order.
• Coordinate availability of artists and venues to create calendar holds and scheduling.
• Advance shows on event days; ensure artists and vendors arrive and parking is arranged.
• Maintain show files and update information as changes occur.
• Compile invoices for settlement of shows and issue payments to vendors and relevant parties.
• Handle submission of checks, contracts, petty cash, and contract revisions.
• Coordinate with ticketing on sale announcements to ensure accuracy and timeliness.
• Assist with festival-related tasks including hotel bookings, artist needs, and show sheets.

Job description

Company Information

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

A Brief Overview

The

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Booking Assistant

The Booking Assistant will support the Talent Buyer with the booking of events and shows. This position will draft offers to be submitted to artists and venues. The Booking Assistant will coordinate availability of both artists and venues to create calendar holds for shows and events. Additionally, they will assist in the maintenance of show files and the settlement of shows.

Job Summary

• Assist Talent Buyer with the booking of events. Draft offers for artists and venues based on projected ticket sales. Reach out to venues to place calendar holds and coordinate with the availability of an artist.


• Submit offers to venues and agents. Follow up to ensure that appropriate documents are in order. Assist with ticket pricing, royalties, marketing, budgeting, and catering.


• Advance shows on the day of an event. Ensure that artist and vendors arrive, parking is available, and show advances on schedule.


• Maintain show files. Update information if changes are made and if new information is made available.


• Compile all relevant invoices for settlement of shows, scan documents into internal drive-ELVIS and issue payments for vendors and its appropriate parties.


• Responsible for various administrative tasks including submission of checks and contracts, ordering of petty cash, and revision of contracts for vendors and artists.


• Works with ticketing on sale announcement. Confirm accuracy of online announcements that they go out in a timely manner.


• May be responsible for various festival related tasks including: booking of hotels, credentials, artist’s needs and updating show sheets, ensuring vendor forms have been completed correctly, and ensuring all vendors have all essential materials.

Essential Functions

• Computer savvy with knowledge of Microsoft Office (Word, Excel, Outlook)


• Ability to navigate social media platforms


• Strong interpersonal, as well as written and verbal communication skills


• Ability to work independently and as part of a team


• Ability to prioritize tasks and work in a fast paced environment


• Highly organized with the ability to multitask


• Ability and willing to work nights, weekends and holidays as required


• Knowledge of the music industry preferred

Required Qualifications

• High School Diploma or its equivalency (BA/BS Degree Preferred) In Journalist and Communication preferred


• 1-2 years Of related work experience


• Experience in Photoshop preferred


• Computer savvy with knowledge of Microsoft Office (Word, Excel, Outlook)


• Ability to navigate social media platforms


• Strong interpersonal, as well as written and verbal communication skills


• Ability to work independently and as part of a team


• Ability to prioritize tasks and work in a fast paced environment


• Highly organized with the ability to multitask


• Ability and willing to work nights, weekends and holidays as required


• Knowledge of the music industry preferred

Payscale: $19.20- $26.44

Bonus: This position is not eligible for a bonus under the current bonus plan requirements.

Benefits: Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.

AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside his/her normal description.

AEG's policy is to hire the most qualified applicants, and we comply with all applicable federal, state and local employment laws in making hiring and employee decisions. We are an equal opportunity employer and do not discriminate against applicants or employees on the basis of race, color, marital status, disability, religion, age, sex, sexual orientation, national origin, genetic information, veteran status, or any other legally protected status recognized by applicable federal, state or local law.

Employer does not offer work visa sponsorship for this position.