Talent Administrator & Coordinator - US (Remote)

Wilson HR; United States; Remote; USD 37,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Wellness program

Unlimited PTO

Job summary

Wilson HR is seeking a motivated Talent Administrator & Coordinator to support the recruitment team and assist with full lifecycle activities.

Primary duties include scheduling, pre-employment processing, background checks, and reporting. This role emphasizes confidentiality, organization, and teamwork within a fast-paced HR environment.

Qualifications

• Customer service mindset and a can-do attitude.
• 1-2 years of office administration experience, preferably HR or staffing.
• Strong organizational skills with timely completion of projects.
• Excellent communication with ability to work in a team.
• Deep understanding of confidentiality requirements.
• Ability to analyze and revise processes to improve efficiency.

Responsibilities

• Coordinate and schedule candidates for assessments, interviews, onsite visits, etc.
• Own pre-employment processing and ensure completion of paperwork.
• Prepare offer letters, facilitate background and reference checks.
• Maintain candidate files and documentation for compliance.
• Lead auxiliary postings and collaborate on open requisitions.
• Prepare daily, weekly and monthly reports; coordinate schedules and meetings.
• Generate reports on candidate and recruiter activity daily.
• Track candidate activity and dispositions in the applicant tracking system.
• Perform general office duties and respond to candidate and recruiter queries.

Skills

Customer service

Organization

Communication

Confidentiality

Teamwork

Problem solving

Job description

Wilson is seeking a motivated and knowledgeable Talent Administrator & Coordinator to join our collaborative, dynamic and forward-thinking team. Someone that will play an integral part in recruitment team. Does this sound like you?

The Talent Administrator & Coordinator would be responsible for working with the Recruiting Team to support the recruitment process and supplement other full life cycle recruitment activities.

The Talent Administrator & Coordinator’s main duties include but are not limited to:

• Coordinates and schedules candidates for a range of selection process activities such as assessments, interviews, onsite visits, etc.

• Owning pre-employment processing of employees, ensuring proper completion of paperwork.

• Preparation of offer letters, facilitation background checks and reference checks

• Maintains files and documentation on candidates to maintain compliance

• Leads auxiliary postings for internal recruitment team and collaborates with the team on requirements for open requisitions

• Prepares daily, weekly and monthly reports and coordinating schedules and meetings

• Generates reports on candidate and recruiter activity daily

• Tracks candidate activity and dispositions candidates in applicant tracking systems

• General office duties (such as answering any candidate / recruiter queries, filing, copying, data entry, etc.).

Requirements:

• Shown customer service mentality with a “can do” attitude

• 1-2 years office administration experience preferably in an HR or staffing capacity

• Superior organization skills and dedication to completing projects in a timely manner

• Excellent communication with the ability to work in a team environment

• Deep understanding and dedication to the requirements of confidentiality

• Ability to analyze and revise operating practices to improve efficiency

Talent Administrator & Coordinator (40k -65k CAD)or (37k-50K USD)

The Salary for this position is anticipated to range between 40k to 65k annually for Canada or 37k to 50k annually for USA. This range is a good-faith estimate, based on the Country / Location and qualifications necessary for the position, including experience, skills, training, and other considerations permitted by law. Factors that may be used when making an offer may include, but are not limited to, a candidate’s skills, experience and geographic location, the expected quality and quantity of work, and any client specific specifications. Most candidates will start at the bottom half of the pay range. The upper end of the range will generally be reserved for candidates with extensive experience and skills and who live in geographic markets commanding a higher starting pay. An employee’s pay history will not be a contributing factor where prohibited by local law. In addition to salary, Wilson offers bonus/commission programs, a competitive benefits package, including health insurance coverage, retirement plan, an employee wellness program, life and disability, and unlimited PTO.