Talent Administrator & Coordinator - US (Remote)

Wilson HR; Lorida (FL); Remote; USD 37,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Wellness program

Life and disability insurance

Unlimited PTO

Job summary

Wilson HR is seeking a Talent Administrator & Coordinator to support the Recruiting Team with scheduling, pre-employment processing, and documentation.

You’ll maintain candidate files, run reports, coordinate communications, and assist with offer letters and background checks, contributing to efficient, compliant hiring. Ideal candidates have 1-2 years of admin experience, strong organization, discretion, and teamwork.

Qualifications

• Customer-first mindset with a can-do attitude.
• 1-2 years of office administration experience, ideally HR or staffing.
• Strong organizational skills and timely delivery of projects.
• Excellent communication skills and teamwork ability.
• Commitment to confidentiality and privacy.
• Ability to analyze and improve operating practices.
• Resourceful, dependable and efficient.
• Proficiency with MS Office tools.

Responsibilities

• Coordinate and schedule candidates for assessments, interviews, and site visits.
• Own pre-employment processing and paperwork completion.
• Prepare offer letters and conduct background and reference checks.
• Maintain candidate files and documentation for compliance.
• Lead internal postings and collaborate on open requisitions.
• Prepare regular reports and coordinate schedules/meetings.
• Generate candidate/recruiter activity reports daily.
• Track activity and dispositions in ATS.

Skills

Customer service

Communication

Organization

Confidentiality

Analytical thinking

MS Office

Teamwork

Reliability

Tools

MS Suite

Job description

YOUR DAY IN THE LIFE

We’re on the lookout for a passionate and knowledgeable Talent Administrator & Coordinator to join our friendly and innovative team! If you’re someone who loves collaboration and is eager to make a meaningful impact in recruitment, we want to hear from you!

As our Talent Administrator & Coordinator, you’ll be an essential part of the Recruiting Team, helping to support the recruitment process while diving into various life cycle recruitment activities. Sounds exciting, right? Let’s connect!

YOU WILL:

• Coordinate and schedule candidates for various selection process activities, such as assessments, interviews, onsite visits, etc.


• Own pre-employment processing of employees, ensuring proper completion of paperwork.


• Prepare offer letters and facilitate background checks and reference checks.


• Maintain files and documentation on candidates to maintain compliance.


• Lead auxiliary postings for the internal recruitment team and collaborate with the team on requirements for open requisitions.


• Prepare daily, weekly, and monthly reports and coordinate schedules and meetings.


• Generate reports on candidate and recruiter activity daily.


• Track candidate activity and dispositions of candidates in applicant tracking systems.

REQUIREMENTS:

• Demonstrated customer service mentality with a \"can-do\" attitude.


• 1-2 years of office administration experience, preferably in an HR or staffing capacity.


• Superior organizational skills and dedication to completing projects in a timely manner.


• Excellent communication skills with the ability to work in a team environment.


• Deep understanding of and commitment to the requirements of confidentiality.


• Ability to analyze and revise operating practices to improve efficiency.


• Resourceful, highly dependable, and efficient.


• Comprehensive knowledge of MS Suite programs.

Talent Administrator & Coordinator (40k -65k CAD) or (37k-50K USD)

The salary for this position is anticipated to range between 40k and 65k CAD annually for Canada or between 37k and 50k USD annually for the USA. This range is a good-faith estimate, based on the country/location and qualifications necessary for the position, including experience, skills, training, and other considerations permitted by law. Factors that may be used when making an offer may include, but are not limited to, a candidate’s skills, experience, and geographic location, the expected quality and quantity of work, and any client-specific specifications. Most candidates will start in the bottom half of the pay range. The upper end of the range will generally be reserved for candidates with extensive experience and skills and who live in geographic markets commanding higher starting pay. An employee’s pay history will not be a contributing factor where prohibited by local law. In addition to salary, Wilson offers bonus/commission programs and a competitive benefits package, including health insurance coverage, a retirement plan, an employee wellness program, life and disability insurance, and unlimited PTO.