Talent Administrator & Coordinator - Boston, MA (Hybrid)

Wilsonhr; Boston (MA); Hybrid; USD 37,000 - 50,000; Full time

Benefits offered by this job

Bonus/commission

Health insurance

Retirement plan

Wellness program

Life and disability

Unlimited PTO

Work from home

Job summary

Wilson is seeking a motivated Talent Administrator & Coordinator to support the recruiting team across the full lifecycle. The role focuses on scheduling, pre-employment processing, offer letters and background checks, while maintaining candidate records with strict confidentiality.

You will generate regular recruiter activity reports, coordinate interviews and assessments, and assist with general office duties.

Qualifications

• Customer service mindset and can-do attitude.
• 1-2 years of office administration experience, preferably HR or staffing.
• Strong organizational skills and timely project completion.
• Excellent communication and teamwork abilities.
• Commitment to confidentiality.
• Ability to analyze and improve operating practices to boost efficiency.

Responsibilities

• Coordinates and schedules candidates for assessments, interviews, onsite visits, etc.
• Owns pre-employment processing and paperwork completion.
• Prepares offer letters, facilitates background and reference checks.
• Maintains candidate files and documents for compliance.
• Leads internal postings and collaborates on open requisitions.
• Prepares and coordinates daily, weekly and monthly reports and schedules.
• Generates reports on candidate and recruiter activity daily.
• Tracks candidate activity and dispositions in the ATS.
• Handles general office duties and inquiries.

Skills

Customer service

Office administration

Organization

Communication

Confidentiality

Process improvement

Job description

Wilson is seeking a motivated and knowledgeable Talent Administrator & Coordinator to join our collaborative, dynamic and forward-thinking team. Someone that will play an integral part in recruitment team. The Talent Administrator & Coordinator would be responsible for working with the Recruiting Team to support the recruitment process and supplement other full life cycle recruitment activities.

Responsibilities

• Coordinates and schedules candidates for a range of selection process activities such as assessments, interviews, onsite visits, etc.
• Owning pre-employment processing of employees, ensuring proper completion of paperwork.
• Preparation of offer letters, facilitation background checks and reference checks
• Maintains files and documentation on candidates to maintain compliance
• Leads auxiliary postings for internal recruitment team and collaborates with the team on requirements for open requisitions
• Prepares daily, weekly and monthly reports and coordinating schedules and meetings
• Generates reports on candidate and recruiter activity daily
• Tracks candidate activity and dispositions candidates in applicant tracking systems
• General office duties (such as answering any candidate / recruiter queries, filing, copying, data entry, etc.).

Requirements

• Shown customer service mentality with a "can do" attitude
• 1-2 years office administration experience preferably in an HR or staffing capacity
• Superior organization skills and dedication to completing projects in a timely manner
• Excellent communication with the ability to work in a team environment
• Deep understanding and dedication to the requirements of confidentiality
• Ability to analyze and revise operating practices to improve efficiency

Salary

Talent Administrator & Coordinator (40k -65k CAD) or (37k-50K USD)

The Salary for this position is anticipated to range between 40k to 65k annually for Canada or 37k to 50k annually for USA. This range is a good-faith estimate, based on the Country / Location and qualifications necessary for the position, including experience, skills, training, and other considerations permitted by law. Factors that may be used when making an offer may include, but are not limited to, a candidate’s skills, experience and geographic location, the expected quality and quantity of work, and any client specific specifications. Most candidates will start at the bottom half of the pay range. The upper end of the range will generally be reserved for candidates with extensive experience and skills and who live in geographic markets commanding a higher starting pay. An employee’s pay history will not be a contributing factor where prohibited by local law.

Benefits

• In addition to salary, Wilson offers bonus/commission programs, a competitive benefits package, including health insurance coverage, retirement plan, an employee wellness program, life and disability, and unlimited PTO.
• Unlimited paid time off (known as MyTime), regional holidays, and the opportunity to work from home.
• A comprehensive benefits package based on region that includes medical, dental, vision, disability and life insurance, and retirement savings.

About Wilson

Wilson Recruitment Team Wilson is a leading global workforce solutions provider. Headquartered in Tampa in the US, Wilson is a multi-award-winning integrated talent solutions partner. Powered by talent intelligence, our people partner with some of the world’s most admired brands to build and maintain sustainable workforces that thrive. A true leader in our field, our global footprint spans six continents and 65 countries (and counting!).

Useful link: Read our glassdoor reviews

At Wilson, we provide a “fresh take on talent”. We don’t believe in a one‑size-fits‑all approach to talent acquisition. After all, every single business is different and has unique challenges. We’re a people business and we’re super proud of our genuine, transparent culture. Our people really do define us, and we don’t just hire based on skills – we hire based on character.

The Wilson DNA is what sets us apart: collaboration, ownership, integrity, communication and passion.

Learn more about us on social media LinkedIn | Instagram | Facebook | Twitter

We’re committed to providing a flexible and inclusive work environment that promotes collaboration and work-life balance. As part of our commitment to our employee's satisfaction, we have remote employees based around the world. We have a culture of recognition. Our employee and leadership recognition programs are crafted to acknowledge our DNA, celebrate our successes and build professional esteem. Unlimited paid time off (known as MyTime), regional holidays, and the opportunity to work from home. A comprehensive benefits package based on region that includes medical, dental, vision, disability and life insurance, and retirement savings.

Wilson is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible work environment. We celebrate diversity and are dedicated to building a workforce that reflects the communities we serve. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status, disability, or any other status protected by applicable federal, provincial, or local laws across Canada and the United States. We are committed to providing a barrier‑free recruitment and selection process. If you require accommodation at any stage of the application or interview process, please let us know by contacting [e-mail]. and we will work with you to meet your needs in accordance with provincial human rights codes, federal, state, and local and accessibility regulations and legislation.