Talent Acquisition Specialist

Ultimate Staffing Services; Sacramento (CA); Sur place; USD 45 000 - 48 000; Plein temps

Avantages offerts par ce poste

Collaborative team environment

Career growth potential

Résumé du poste

Ultimate Staffing Services in California is seeking an experienced Recruiting Coordinator to manage onboarding, candidate communications, and background checks for new hires under a 6-month contract. You will coordinate scheduling, paperwork, and logistics to ensure a smooth onboarding process.

Ideal candidates bring 3-5+ years in recruiting coordination or HR, strong MS Office and ATS experience, and excellent organization and communication skills.

Qualifications

• 3-5+ years of experience in recruiting coordination or HR.
• Experience coordinating background checks, drug screenings, verifications, and onboarding processes.
• Experience preparing onboarding documents and supporting first-day activities.
• Strong understanding of recruiting processes and candidate lifecycle management.
• Experience working with an ATS.

Responsabilités

• Coordinate pre-employment and onboarding activities for new hires.
• Manage candidate communications, scheduling interviews, and onsite visits.
• Prepare onboarding paperwork and new hire files.
• Coordinate background checks, drug screens, verifications, and other requirements.
• Ensure onboarding requirements are completed before start dates.
• Prepare Day 1 onboarding materials and support HR/onboarding teams.
• Maintain candidate records and activity in ATS.
• Monitor recruiting workflows and address delays or gaps.
• Support recruiters by maintaining candidate pipelines and data accuracy.
• Coordinate travel and interview logistics as needed.
• Review recruiting data for inconsistencies and take corrective action.

Connaissances

Recruiting coordination

Talent acquisition

Human Resources

Microsoft Office Suite

Outils

Applicant Tracking System (ATS)

Description du poste

Salary: USD33 - USD35 per hour

Key Responsibilities

• Coordinate all pre-employment and onboarding activities for new hires.
• Manage candidate communications throughout the hiring process, including scheduling interviews, coordinating onsite visits, and providing timely follow-up.
• Prepare and process onboarding paperwork, employment documentation, and new hire files.
• Coordinate and track background checks, drug screens, physicals, employment verifications, reference checks, and other pre-employment requirements.
• Ensure all onboarding requirements are completed prior to employee start dates.
• Prepare Day 1 onboarding materials and support a smooth transition to the HR and onboarding teams.
• Maintain accurate candidate records and activity within the Applicant Tracking System (ATS).
• Monitor recruiting workflows and proactively identify outstanding tasks, delays, or process gaps.
• Support recruiters by maintaining candidate pipelines and ensuring recruiting data accuracy.
• Coordinate travel arrangements, accommodations, and interview logistics as needed.
• Review recruiting and onboarding data for inconsistencies and take corrective action when necessary.
• Exercise a high degree of professionalism and discretion when handling confidential employee, candidate, and company information.
• Partner closely with Talent Acquisition, Human Resources, hiring managers, and operational teams to ensure an efficient hiring process.

Required Qualifications

• 3-5+ years of experience in recruiting coordination, talent acquisition, human resources, or a related field.
• Hands-on experience coordinating background checks, drug screenings, employment verifications, and onboarding processes.
• Experience preparing onboarding documents and supporting first-day new hire activities.
• Strong understanding of recruiting processes and candidate lifecycle management.
• Experience working within an Applicant Tracking System (ATS).
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong verbal and written communication skills.
• High attention to detail and commitment to accuracy.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.

Preferred Qualifications

• Experience supporting hiring within manufacturing, construction, engineering, design-build, or industrial environments.
• Knowledge of employment compliance and onboarding best practices.
• Experience working in a high-volume recruiting environment.

What We Offer

• Competitive pay of $33-$35/hour
• Opportunity to gain experience with a well-established manufacturer and design-build company
• Collaborative and team-oriented work environment
• Potential for the assignment to convert into a long-term career opportunity

Schedule: Full-time, Monday-Friday

Employment Type: Contract (6 Months), with potential for extension or permanent hire based on business needs and performance.