Talent Acquisition Specialist

Ultimate Staffing; West Sacramento (CA); Presencial; USD 45.000 - 48.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Location in West Sacramento

Pay range $33-$35/hour

6-month contract

Descripción de la vacante

Ultimate Staffing is assisting a growing manufacturer and design-build organization in the Greater Sacramento area to hire a detail-oriented Talent Acquisition Specialist who will support recruiting and onboarding from offer through Day 1 orientation.

You will manage background checks, drug screens, onboarding documents, and candidate communications in a fast-paced environment while maintaining a high level of professionalism and confidentiality.

Formación

• 3-5+ years in recruiting coordination, talent acquisition, human resources, or related field.
• Hands-on experience coordinating background checks, drug screenings, verifications, and onboarding.
• Experience preparing onboarding documents and supporting first-day activities.
• Strong understanding of recruiting processes and candidate lifecycle management.
• Experience using an Applicant Tracking System (ATS).
• Excellent organizational and communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams).

Responsabilidades

• Coordinate all pre-employment and onboarding activities for new hires.
• Manage candidate communications throughout the hiring process, including scheduling interviews, coordinating onsite visits, and providing timely follow-up.
• Prepare onboarding paperwork, employment documentation, and new hire files.
• Coordinate and track background checks, drug screens, physicals, verifications, references, and other requirements.
• Ensure onboarding steps are completed before start dates.
• Prepare Day 1 onboarding materials and support a smooth transition to HR.
• Maintain accurate candidate records in the ATS and monitor recruiting workflows.
• Proactively identify delays, gaps, or tasks needing attention in the process.
• Support recruiters with candidate pipelines and data accuracy.
• Coordinate travel arrangements and interview logistics as needed.
• Review data for inconsistencies and take corrective action when necessary.
• Handle confidential information with professionalism and discretion.
• Collaborate with Talent Acquisition, HR, hiring managers, and operations to ensure efficient hiring.

Conocimientos

Recruiting coordination

Onboarding experience

Candidate lifecycle

Communication skills

Confidentiality

MS Office proficiency

Herramientas

ATS software

MS Office

Descripción del empleo

General Description

Our client, a growing manufacturer and design-build organization in the Greater Sacramento area, is seeking a detail-oriented and highly organized Talent Acquisition Specialist to support recruiting and onboarding operations. This role will play a critical part in ensuring a seamless candidate experience by coordinating hiring activities, managing pre-employment processes, and supporting new hire onboarding from offer acceptance through Day 1 orientation.

The ideal candidate will have experience managing background checks, drug screens, onboarding documentation, and recruiting coordination activities in a fast-paced environment while maintaining a high level of professionalism and confidentiality.

Benefits

• Location: West Sacramento
• Pay Range: $33-$35/hour
• Contract: 6-month duration (Potential for Long-Term Employment)

Key Responsibilities

• Coordinate all pre-employment and onboarding activities for new hires.
• Manage candidate communications throughout the hiring process, including scheduling interviews, coordinating onsite visits, and providing timely follow-up.
• Prepare and process onboarding paperwork, employment documentation, and new hire files.
• Coordinate and track background checks, drug screens, physicals, employment verifications, reference checks, and other pre-employment requirements.
• Ensure all onboarding requirements are completed prior to employee start dates.
• Prepare Day 1 onboarding materials and support a smooth transition to the HR and onboarding teams.
• Maintain accurate candidate records and activity within the Applicant Tracking System (ATS).
• Monitor recruiting workflows and proactively identify outstanding tasks, delays, or process gaps.
• Support recruiters by maintaining candidate pipelines and ensuring recruiting data accuracy.
• Coordinate travel arrangements, accommodations, and interview logistics as needed.
• Review recruiting and onboarding data for inconsistencies and take corrective action when necessary.
• Exercise a high degree of professionalism and discretion when handling confidential employee, candidate, and company information.
• Partner closely with Talent Acquisition, Human Resources, hiring managers, and operational teams to ensure an efficient hiring process.

Required Qualifications

• 3-5+ years of experience in recruiting coordination, talent acquisition, human resources, or a related field.
• Hands-on experience coordinating background checks, drug screenings, employment verifications, and onboarding processes.
• Experience preparing onboarding documents and supporting first-day new hire activities.
• Strong understanding of recruiting processes and candidate lifecycle management.
• Experience working within an Applicant Tracking System (ATS).
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong verbal and written communication skills.
• High attention to detail and commitment to accuracy.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.

Preferred Qualifications

• Experience supporting hiring within manufacturing, construction, engineering, design-build, or industrial environments.
• Knowledge of employment compliance and onboarding best practices.
• Experience working in a high-volume recruiting environment.

What We Offer

• Competitive pay of $33-$35/hour
• Opportunity to gain experience with a well-established manufacturer and design-build company
• Collaborative and team-oriented work environment
• Potential for the assignment to convert into a long-term career opportunity

Schedule

Full-time, Monday-Friday

Employment Type

Contract (6 Months), with potential for extension or permanent hire based on business needs and performance.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.