Talent Acquisition Specialist

Middlebury College; Middlebury (VT); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

Middlebury College is seeking a Talent Acquisition Specialist to streamline recruiting, manage data, and partner across the employee journey. This full-time, benefits-eligible role focuses on proactive sourcing, ATS administration, and high-volume hiring support for student and part-time positions.

The role emphasizes collaboration with HR partners, hiring managers, and candidates, with a strong emphasis on compliance, onboarding, and process improvement in Oracle and Workable.

Qualifications

• Associate degree preferably in Human Resources or related field or equivalent experience.
• Two+ years sourcing efficiencies and candidate assessment techniques; social recruiting experience.
• Experience with Workable and Oracle HRIS is desirable.

Responsibilities

• Partner with HR Partners and managers through the recruiting process from kickoff to onboarding.
• Source candidates via passive and active methods; manage vendor relationships and outreach.
• Administer applicant tracking, postings, communications, and system access in Workable.
• Run advertising campaigns, track expenses, and handle invoices.
• Oversee background checks, POPES, and candidate experience.
• Support offers for benefits-eligible roles and high-volume hiring for student/part-time positions.
• Maintain new-hire data in Oracle and analyze onboarding trends for improvements.

Skills

Sourcing

Candidate assessment

Social recruiting

Communication

Attention to detail

Multitasking

Discretion

MS Excel

Education

Associate degree in HR or related field

Tools

Workable

Oracle HCM

LinkedIn

MS Excel

Job description

Talent Acquisition Specialist

Manage and improve streamlined recruiting and hiring processes, ensuring accurate data management and efficient execution across talent acquisition lifecycle. Collaborate through proactive partnership across the employee journey to resolve issues, provide support and direct inquiries to appropriate team members as needed.

This is a full-time, benefits eligible, hourly position with a hiring range of $25.20 - $29.84 per hour.

Core Responsibilities:

• Partner with HR Business Partners, hiring managers and applicants throughout the recruiting process, including facilitating recruiting kickoffs for individual or seasonal hiring cycles; sourcing candidates; responding to inquiries; scheduling interviews and travel; networking; community engagement, and facilitating onboarding for employee groups supported in this role.
• Manage and optimize vendor relationships and source candidates through passive and active recruiting strategies (LinkedIn, Indeed, other platforms, community partnerships, and targeted outreach), while evaluating effectiveness and recommending adjustments to improve candidate quality and reach.
• Own day-to-day administration and continuous improvement of the Applicant Tracking System (Workable), including but not limited to, posting requisitions, monitoring communications and status, updating templates, managing system access and identifying system or process enhancements in partnership with stakeholders.
• Manage and execute advertising campaigns (internal and external), track advertisements and related expenses, and process invoices.
• Administer reference and background checks, post-offer pre-employment screening (POPES) and related invoicing, ensuring a consistent, compliant, and timely candidate experience.
• Support the delivery of employment offers for –benefits-eligible positions in accordance with recruiting cycles and deadlines; support execution of high-volume hiring by ensuring timely, effective processes and completion for part-time non-benefit eligible and student positions.
• Manage new hire data and onboarding transitions, partnering with the People Operations team to accurately create employee records in Human Resources Information System (Oracle). Analyze recruiting and onboarding trends and feedback to recommend and implement process improvements that strengthen hiring and retention outcomes.

Requirements

• Associate degree preferably in Human Resources, office management or related field or equivalent experience desired.
• Must have excellent written and oral communication skills.
• Ability to project a warm, welcoming, and competent image to customers.
• Strong attention to details and organizational skills are essential.
• Ability to manage multiple tasks effectively in a fast-paced environment and to handle confidential information with tact and discretion.
• Two or more years of experience sourcing efficiencies and candidate assessment techniques. Proficiency in social recruiting techniques (via LinkedIn, Facebook, Internet sourcing), Twitter, etc.)
• Experience with cloud-based Oracle human capital management systems and applicant tracking systems is desirable.
• Proficient in Microsoft Word, Excel and database systems, with solid knowledge of general office procedures and equipment. Willingness and ability to adapt to changing technologies and systems.

Physical Demands and Working Conditions:

General office environment with long periods of computer work. This role is majority in-person.

Other:

An offer for this position is contingent upon successful completion of a criminal background check and references.

Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.