Talent Acquisition Specialist

UNKNOWN; Middlebury (CT); On-site; USD 3,472,000 - 4,111,000; Full time

Benefits offered by this job

Health benefits

Retirement matching

Educational assistance

34 days PTO

Job summary

Middlebury College in Vermont is seeking a recruiting-focused professional to manage and improve the talent acquisition process. You will partner with HR and hiring managers, oversee onboarding, and coordinate interviewing, background checks, and candidate communication.

The role emphasizes high-volume hiring for various positions, vendor coordination, and ensuring compliant, timely candidate experiences. This is a full-time, in-person role with comprehensive benefits.

Qualifications

• Associate degree or equivalent experience in HR, office management or related field.
• Excellent written and oral communication skills.
• Ability to maintain a warm, welcoming, and professional image for customers.
• Strong attention to detail and organizational skills are essential.
• Experience sourcing efficiencies and candidate assessments; proficiency with social recruiting.

Responsibilities

• Partner with HR Business Partners, hiring managers and applicants throughout the recruiting process, including sourcing candidates, coordinating interviews and onboarding.
• Manage vendor relationships and sourcing strategies to improve candidate quality and reach.
• Oversee administration of the Applicant Tracking System (Workable) and related processes; post requisitions, monitor communications, and manage access.
• Run advertising campaigns, track expenses, and process related invoices.
• Conduct reference and background checks, POPES, and related invoicing to ensure compliant candidate experiences.
• Support offers for benefits-eligible roles and assist with high-volume hiring for part-time/student positions.
• Handle new hire data and onboarding transitions in collaboration with People Operations; analyze trends and drive process improvements.

Skills

Candidate sourcing

Communication

Multitasking

Social recruiting

Attention to detail

Education

Associate degree in HR or related field

Tools

Workable ATS

Oracle HCM

Microsoft Word

Excel

Job description

Manage and improve streamlined recruiting and hiring processes, ensuring accurate data management and efficient execution across talent acquisition lifecycle. Collaborate through proactive partnership across the employee journey to resolve issues, provide support and direct inquiries to appropriate team members as needed.

This is a full-time, benefits eligible, hourly position with a hiring range of $25.20 - $29.84 per hour.

Core Responsibilities

• Partner with HR Business Partners, hiring managers and applicants throughout the recruiting process, including facilitating recruiting kickoffs for individual or seasonal hiring cycles; sourcing candidates; responding to inquiries; scheduling interviews and travel; networking; community engagement, and facilitating onboarding for employee groups supported in this role.
• Manage and optimize vendor relationships and source candidates through passive and active recruiting strategies (LinkedIn, Indeed, other platforms, community partnerships, and targeted outreach), while evaluating effectiveness and recommending adjustments to improve candidate quality and reach.
• Own day-to-day administration and continuous improvement of the Applicant Tracking System (Workable), including but not limited to, posting requisitions, monitoring communications and status, updating templates, managing system access and identifying system or process enhancements in partnership with stakeholders.
• Manage and execute advertising campaigns (internal and external), track advertisements and related expenses, and process invoices.
• Administer reference and background checks, post-offer pre-employment screening (POPES) and related invoicing, ensuring a consistent, compliant, and timely candidate experience.
• Support the delivery of employment offers for –benefits-eligible positions in accordance with recruiting cycles and deadlines; support execution of high-volume hiring by ensuring timely, effective processes and completion for part-time non-benefit eligible and student positions.
• Manage new hire data and onboarding transitions, partnering with the People Operations team to accurately create employee records in Human Resources Information System (Oracle). Analyze recruiting and onboarding trends and feedback to recommend and implement process improvements that strengthen hiring and retention outcomes.

Requirements

• Associate degree preferably in Human Resources, office management or related field or equivalent experience desired.
• Must have excellent written and oral communication skills.
• Ability to project a warm, welcoming, and competent image to customers.
• Strong attention to details and organizational skills are essential.
• Ability to manage multiple tasks effectively in a fast-paced environment and to handle confidential information with tact and discretion.
• Two or more years of experience sourcing efficiencies and candidate assessment techniques. Proficiency in social recruiting techniques (via LinkedIn, Facebook, Internet sourcing), Twitter, etc.)
• Experience with cloud-based Oracle human capital management systems and applicant tracking systems is desirable.
• Proficient in Microsoft Word, Excel and database systems, with solid knowledge of general office procedures and equipment. Willingness and ability to adapt to changing technologies and systems.

Physical Demands and Working Conditions

General office environment with long periods of computer work. This role is majority in-person.

Other

An offer for this position is contingent upon successful completion of a criminal background check and references.

Benefits

As an employee of Middlebury College in Vermont, you will enjoy being part of a vibrant supportive community.

Middlebury offers its employees excellent compensation and competitive health, dental, life, disability, generous retirement matching, and vision benefits, and a generous time-away program - up to 34 days per year, increasing as the term of service lengthens. Employees are eligible for robust educational assistance programs. The result is a very high quality-of-life in a gorgeous setting. Middlebury College offers its employees excellent compensation and other perks of employment including:

• MiddCard Privileges: access to athletic facilities, discounts at the college store, library privileges, and cultural and sporting events. Spouses or domestic partners are eligible to receive a card with the same privileges.
• Discounts on season passes at Middlebury College's Snow Bowl, the Ralph Myhre Golf Course and the Rikert Outdoor Center.
• Access to our Partner Inclusion Program that provides comprehensive support services to the spouses and partners of Middlebury employees.
• A full listing of our benefit offerings can be found on our website or click to see some of the other fun perks of working at Middlebury, whether in Middlebury, VT or Monterey, CA!

Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.