Talent Acquisition Pre-Boarding Coordinator I

Johns Hopkins Medicine; Baltimore (MD); On-site; USD 32,000 - 34,000; Full time

Job summary

Johns Hopkins Medicine is seeking a Pre-Boarding Coordinator within Johns Hopkins Intrastaff to manage the full pre-onboarding process for new hires across the health system. You will coordinate screenings, verify credentials, complete I-9s, and ensure accurate data entry in ATS and SAP.

The role requires an associate degree (bachelor’s preferred) and at least two years of related experience, with strong communication and organizational skills to support physicians and advanced practice

Qualifications

• Associate's degree required; four years of relevant experience may substitute for an Associate's degree.
• Bachelor’s Degree Preferred.

Responsibilities

• Manage Pre-Boarding Process: Guide new hires from accepted offer to start date, ensuring a smooth transition.
• Coordinate Essential Screenings: Arrange occupational health appointments and background checks.
• Verify Credentials: Confirm education, certifications/licensures, references, and employment history.
• Problem Solve: Address pre-boarding challenges or delays.
• Support Specialized Hires: Liaise with Credentialing for Physicians and APPs.
• Process Paperwork: Complete I-9 forms and use E-verify.
• Maintain Data: Enter new hire information into ATS and SAP.
• Improve & Adapt: Participate in process improvements and system transitions.
• Team Collaboration: Work with various teams to maximize performance.

Skills

MS Word

MS Excel

Data entry

Communication

Organizational skills

Project management

Administrative skills

Analytical thinking

Discretion/confidentiality

Team collaboration

HR Customer Service certification

Education

Associate degree

Bachelor’s degree preferred

Job description

Overview

Johns Hopkins Intrastaff is the internal staffing agency for the Johns Hopkins Health System and partner hospitals, providing temporary support to a variety of the Johns Hopkins locations. Our employees are the strength of our service. Intrastaff is unique because it's one of the very few agencies where a person has the benefit of being a temporary employee and also feels like a member of a large organization. Working at Hopkins means joining a culturally diverse team that includes some of the best nurses, physicians and allied health professionals in the world. Directly or indirectly, you'll have exposure to cutting-edge technology and groundbreaking medical research.

Hours: 8:30am-5pm

Pay rate: $23.50 per hour

Responsibilities

As the Pre-Boarding Coordinator, this role is dedicated to delivering a seamless and positive pre-boarding experience for all incoming employees within the Johns Hopkins Health System. You will manage and coordinate the entire pre-onboarding process, ensuring a timely and efficient transition for new hires into our HR system.

• Manage the Pre-Boarding Process: Guide new hires from accepted offer to their start date, ensuring a smooth transition.
• Coordinate Essential Screenings: Arrange and monitor occupational health appointments and background checks.
• Verify Credentials: Confirm education, certifications/licensures, references, and employment history.
• Problem Solve: Proactively address any pre-boarding challenges or delays.
• Support Specialized Hires: Act as a liaison for new Physicians and Advanced Practice Providers with the Credentialing department.
• Process Paperwork: Accurately complete I-9 forms and use E-verify.
• Maintain Data: Ensure all new hire information is accurately entered into the Applicant Tracking System and SAP.
• Improve & Adapt: Participate in process improvements, system transitions, and adapt to changes.
• Team Collaboration: Work effectively with various teams to maximize performance.

Qualifications

Education

• Associate's degree required. Four years of relevant experience may be equivalent substitute for an Associate's degree.
• Bachelor’s Degree Preferred.

Work Experience

• Minimum two years related experience

Skills

• Proficiency with Microsoft Word, Excel, and data entry.
• Exceptional oral and written communication, customer service, and interpersonal skills.
• Strong organizational, project management, and administrative skills, with an ability to prioritize tasks and meet deadlines.
• Sharp critical thinking, attention to detail, and analytical skills to problem-solve and interpret routine data.
• Proven ability to handle sensitive and confidential information with discretion.
• A collaborative spirit to work effectively within a team.
• Successful completion of HR Customer Service certification required within 90 days of employment

Johns HopkinsHealth Systemand its affiliatesare an Equal Opportunity / Affiance Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.