Talent Acquisition Operations Specialist - Open Pool

UNKNOWN; Fort Collins (CO); On-site; USD 58,000 - 70,000; Full time

Job summary

Colorado State University is seeking a TA Operations Specialist to coordinate and administer talent acquisition processes across the university. The role collaborates with hiring managers, search committees, recruiters, and campus partners to ensure timely, compliant, and high-quality hiring activities across units and concurrent searches.

The position emphasizes supporting active searches, advising on procedures, and driving improvements in efficiency and candidate experience, with mostly

Qualifications

• Bachelor's degree or equivalent experience in a relevant field (4+ years of professional work experience).
• Two years of professional experience in HR, talent acquisition, recruitment operations, or administrative process coordination.
• Experience managing multiple concurrent processes or projects in a high-volume environment.
• Ability to interpret and apply policies, procedures, and guidelines effectively.
• Excellent organizational, written, and verbal communication skills.

Responsibilities

• Coordinate and administer recruitment and search processes across multiple departments and concurrent searches.
• Advise hiring managers, search committees, and stakeholders on recruitment procedures and requirements.
• Ensure recruitment activities are compliant with university policies and best practices.
• Monitor recruitment timelines and address delays to keep searches on track.
• Coordinate recruitment-related trainings and resources for campus stakeholders.

Skills

Stakeholder coordination

Excellent written and verbal comms

Strong organizational skills

Policy interpretation

Education

Bachelor's degree or equivalent experience

4+ years in HR/recruitment ops

Tools

ATS (Workday)

Job description

Job Description

Position Summary

The Talent Acquisition (TA) Operations Specialist coordinates and administers talent acquisition and search processes across the university, supporting recruitment activities from position development through hire. This role provides operational support for active searches, guidance to stakeholders on recruitment procedures and hiring best practices, and supports initiatives that enhance the efficiency, compliance, and candidate experience of recruitment operations.

The TA Operations Specialist serves as a key liaison among hiring managers, search committees, recruiters, and campus partners to ensure timely and well-coordinated hiring activities across multiple units and concurrent searches.

Roles hired through this pool may primarily serve a unit or college and will have the opportunity to support additional campus human resources teams. Positions will be onsite with some exceptions for hybrid work.

Essential Job Duties

Search Operations and Administration

• Coordinate and administer recruitment and search processes across multiple departments and concurrent searches, including position development support, requisitions, postings, candidate review activities, and hiring documentation.
• Ensure recruitment activities are compliant with university policies, procedures, and talent acquisition best practices.
• Monitor recruitment timelines and facilitate timely progression of searches by identifying and elevating process issues or delays.

Consultation and Stakeholder Support

• Advise hiring managers, search committees, and other stakeholders on recruitment procedures, hiring requirements, and established best practices.
• Serve as a point of contact throughout the recruitment process and provide clear and consistent stakeholder communications.
• Coordinate and facilitate recruitment-related trainings and resources for campus stakeholders as appropriate.

Continuous Improvement and Special Projects

• Support Talent Acquisition initiatives, process improvements, system updates, and special projects that enhance recruitment operations and the candidate experience.
• Identify opportunities to improve operational efficiencies and promote consistent recruitment practices across the university.

Other Duties as Assigned

• Perform other duties and projects in support of Talent Acquisition and Human Resources operations.

Conditions of Employment

• Pre-employment Background Check

Minimum Qualifications

• Bachelor's degree or equivalent relevant experience (4+ years of professional work experience).
• Two (2) years of professional experience in human resources, talent acquisition, recruitment operations, or administrative process coordination.
• Experience managing multiple concurrent processes or projects in a complex or high-volume environment.
• Demonstrated ability to interpret and consistently apply policies, procedures, and established guidelines.
• Excellent organizational, written, and verbal communication skills.

Preferred Qualifications

• Familiarity and experience with Applicant Tracking Systems (ATS) (Workday, etc.).
• Experience supporting search and hiring processes.
• Ability to answer questions, explain processes clearly, and provide timely, professional support to stakeholders.

Salary Range

$58,000 - $70,000

Employee Benefits

Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here.
• Explore the additional perks of working at CSU here.
• For the total value of CSU benefits in addition to wages, use our compensation calculator.
• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in!

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.