Talent Acquisition Operations Specialist

ClinLab Solutions Group; United States; Remote; USD 55,000 - 90,000; Full time

Job summary

ClinLab Solutions Group is seeking a Talent Acquisition Operations Specialist to support recruiters, maintain accurate recruiting data, and optimize workflows. This REMOTE role requires own equipment. You will post requisitions, draft descriptions, prepare offer letters, run reference checks, and maintain compliant records.

Strong Excel and ATS experience are essential. If you thrive in a fast-paced environment and can manage multiple priorities with precision, apply to join our clinical

Qualifications

• Experience in Talent Acquisition, Recruiting Operations, HR, or related admin function in Clinical Research.
• Proficient in Microsoft Excel for tracking metrics and reports.
• Experience working with Applicant Tracking Systems (ATS).
• Strong organizational, time management and project coordination skills.
• Excellent attention to detail and confidentiality with sensitive data.
• Strong written and verbal communication skills.

Responsibilities

• Support recruiters with daily talent acquisition operations and administrative tasks.
• Create, post, and maintain job requisitions.
• Draft, format, and update job descriptions with recruiters and hiring managers.
• Prepare offer letters and coordinate approval/signature process.
• Conduct professional reference checks and document results.
• Maintain organized recruiting records and ensure candidate data is accurate.
• Update daily recruiting metrics and tracking reports in Excel.
• Generate ad hoc reports from ATS and HRIS.
• Track open requisitions, candidate activity, and offer status across systems.
• Ensure accuracy and consistency of recruiting data.
• Identify opportunities to streamline reporting and improve efficiency.

Skills

Microsoft Excel

ATS experience

Organizational skills

Time management

Project coordination

Attention to detail

Communication skills

Multiple priorities

Tools

ATS software

HRIS

Microsoft Office

Job description

Talent Acquisition Operations Specialist - Clinical Research

REMOTE - Must have own equipment

Overview

This position will focus on supporting recruiters, maintaining accurate recruiting data, preparing hiring documentation, and optimizing talent acquisition processes. The successful candidate will be comfortable managing multiple priorities in a fast-paced environment while ensuring accuracy and consistency across recruiting workflows.

Responsibilities

• Support recruiters with daily talent acquisition operations and administrative tasks.
• Create, post, and maintain job requisitions
• Draft, format, and update job descriptions in collaboration with recruiters and hiring managers.
• Prepare offer letters and coordinate the offer approval and signature process.
• Conduct professional reference checks and document results.
• Maintain organized recruiting records and ensure candidate information is accurate and up to date.
• Update and maintain daily recruiting metrics and tracking reports using Microsoft Excel.
• Generate ad hoc reports from the ATS and Human Resources Information System (HRIS).
• Track key recruiting metrics, including open requisitions, candidate activity, hiring progress, and offer status.
• Ensure accuracy and consistency of recruiting data across systems.
• Assist with identifying opportunities to streamline reporting and improve operational efficiency.

Qualifications

• Previous experience in Talent Acquisition, Recruiting Operations, Human Resources, or a related administrative function related to Clinical Research.
• Strong proficiency in Microsoft Excel, including managing spreadsheets, tracking metrics, and generating reports.
• Experience working with Applicant Tracking Systems (ATS).
• Strong organizational, time management, and project coordination skills.
• Excellent attention to detail and ability to maintain accurate records.
• Strong written and verbal communication skills.
• Ability to manage multiple competing priorities in a fast-paced environment.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Ability to handle sensitive employee and candidate information with confidentiality.