Talent Acquisition Operations Specialist

liveramp; New York (NY); On-site; USD 85,000 - 110,000; Full time

Job summary

LiveRamp seeks a Talent Acquisition Operations Specialist to independently manage core hiring workflows, partnering with recruiters, hiring managers, executives, and People Operations to keep processes moving smoothly and provide a high-quality candidate experience.

You will own interview scheduling across teams and time zones, coordinate onsite logistics, and help improve TA processes through documentation and practical solutions.

Qualifications

• Independently manages core operational workflows across the hiring lifecycle.
• Partners with recruiters, hiring managers, Executive Assistants, interview teams, People Operations, and other cross-functional partners.
• Identifies workflow issues and develops practical solutions and documentation to improve TA processes.

Responsibilities

• Independently manage interview scheduling and coordination across multiple teams, stakeholders, time zones, and interview formats.
• Coordinate complex interview schedules and resolve scheduling conflicts with recruiters, hiring managers, Executive Assistants, and interview teams.
• Serve as primary operational contact for candidates throughout the interview process, providing timely communication and a high-quality candidate experience.
• Coordinate onsite interview logistics and host candidates as needed.
• Prioritize scheduling needs and timelines across multiple concurrent searches.
• Identify and resolve scheduling, communication, and logistical issues that could impact candidates or hiring teams.
• Build and maintain interview plans, including stages, panel composition, and communications.
• Ensure interview plans and workflows are configured in recruiting systems and adapt as hiring needs evolve.
• Provide guidance on established processes, scheduling practices, and Talent Acquisition workflows.

Skills

Interview Scheduling

Stakeholder Coordination

Candidate Experience

Recruiting Systems

Data Integrity

Job description

LiveRamp is the data collaboration platform of choice for the world's most innovative companies. A groundbreaking leader in consumer privacy, data ethics, and foundational identity, LiveRamp is setting the new standard for building a connected customer view with unmatched clarity and context while protecting precious brand and consumer trust. LiveRamp offers complete flexibility to collaborate wherever data lives to support the widest range of data collaboration use cases-within organizations, between brands, and across its premier global network of top-quality partners.

Hundreds of global innovators, from iconic consumer brands and tech giants to banks, retailers, and healthcare leaders turn to LiveRamp to build enduring brand and business value by deepening customer engagement and loyalty, activating new partnerships, and maximizing the value of their first-party data while staying on the forefront of rapidly evolving compliance and privacy requirements.

About the Role

The Talent Acquisition Operations Specialist independently manages core operational workflows across the hiring lifecycle, including interview operations, recruiting systems and requisition administration, hiring process coordination, and Talent Acquisition process documentation.

This role partners closely with recruiters, hiring managers, Executive Assistants, interview teams, People Operations, and other cross-functional partners to keep hiring processes moving efficiently and ensure candidates and hiring teams have a consistent, high-quality experience.

In addition to executing day-to-day recruiting operations, this role identifies workflow issues, helps determine root causes, and develops practical solutions and documentation that improve the effectiveness and consistency of Talent Acquisition processes.

You Will

Interview Operations & Candidate Experience

• Independently manage interview scheduling and coordination across multiple teams, stakeholders, time zones, and interview formats.
• Partner closely with recruiters, hiring managers, Executive Assistants, and interview teams to coordinate complex interview schedules and resolve scheduling conflicts.
• Serve as a primary operational point of contact for candidates throughout the interview process, providing timely communication, clear expectations, and a high-quality candidate experience.
• Coordinate onsite interview logistics and host candidates as needed.
• Independently prioritize scheduling needs and timelines across multiple concurrent searches.
• Proactively identify and resolve scheduling, communication, and logistical issues that could impact candidates or hiring teams.

Interview Planning & Recruiting Operations

• Partner with recruiters to build and maintain interview plans, including interview stages, panel composition, scheduling requirements, and candidate communications.
• Ensure interview plans and workflows are accurately configured and maintained within recruiting systems.
• Coordinate changes to interview plans and processes as hiring needs evolve.
• Provide guidance to recruiters, interviewers, and hiring teams on established interview processes, scheduling practices, and Talent Acquisition workflows.
• Identify recurring issues within interview processes and partner with recruiters to implement practical improvements.

Recruiting Systems, Requisitions & Headcount Operations

• Manage the operational process for opening approved positions and ensure requisitions are accurately created and maintained across the company's HRIS and applicant tracking systems.
• Partner with recruiters and internal stakeholders to verify that headcount, requisition, and hiring information is complete and accurate before recruiting activity begins.
• Maintain accurate recruiting and requisition data to support Talent Acquisition operations and headcount reporting.
• Track requisition setup and proactively identify missing information, inconsistencies, or system issues that could delay recruiting activity.
• Troubleshoot routine recruiting system and workflow issues, determine appropriate solutions within established processes, and escalat more complex issues when needed.
• Support ongoing data integrity by identifying discrepancies and coordinating corrections with the appropriate partners.

Hiring Operations & People Operations Handoff

• Manage operational workflows required to move candidates from accepted offer through the transition to People Operations.
• Ensure required candidate, position, and hiring information is complete and accurately reflected across systems.
• Partner with recruiters and People Operations to resolve missing information, system discrepancies, or process issues that could delay onboarding.
• Track hiring workflows through completion and proactively follow up on outstanding actions.
• Help ensure consistent application of established hiring and handoff processes across the Talent Acquisition team.

Talent Acquisition Processes & Documentation

• Develop and maintain standard operating procedures, process do