Talent Acquisition Operations Specialist

American Precision Industries Inc; Milwaukee (WI); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with matching employer

Paid time off

Life and AD&D insurance

Tuition assistance

Job summary

Regal Rexnord is seeking a highly organized Talent Acquisition Operations Analyst to optimize recruiting technology, manage agency relationships, and drive operational excellence. You will support vendors, renewals, RFPs, and cross-functional initiatives with IT, Legal, HR Compliance, and Data Privacy to ensure system integrity and stakeholder alignment.

The role focuses on improving recruiter and candidate experiences, delivering dashboards and actionable insights, and scaling TA operations

Qualifications

• Bachelor’s degree or equivalent experience.
• 3+ years in Talent Acquisition Operations, HR Operations, HRIS/TA Systems, or related.
• Experience with ATS, CRM, sourcing tools, or pre-employment screening tech.
• Excellent written and verbal communication skills.
• Detail-oriented and highly organized; able to manage multiple workstreams.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Coordinate external recruiting agencies and MSAs in partnership with Legal and Procurement.
• Support and optimize TA technology; build relationships with TA tech vendors.
• Lead process-improvement initiatives across the TA function and develop playbooks.
• Provide reporting support; generate TA dashboards and performance insights.

Skills

Organized

Tech-savvy

Excellent communication

Project management

MS Office

Education

Bachelor’s degree or equivalent experience

Tools

ATS/CRM systems

Sourcing tools

Pre-employment screening tech

Job description

Work Model: This role can be performed remotely from an approved location, with flexibility based on business needs and applicable requirements.

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Position Overview

We’re looking for a highly organized, tech‑savvy, and solutions‑driven Talent Acquisition Operations Analyst to elevate how our team operates. In this role, you’ll be the engine behind our recruiting technology, recruiting vendor relationships, and operational initiatives. If you love optimizing systems, aligning stakeholders, improving processes, and ensuring a seamless experience for recruiters and candidates - this is your opportunity to make a big impact!

Key Responsibilities

Recruiting Agency Relationships

• Be the central point of coordination for external recruiting agencies
• Review and update Master Service Agreements (MSAs) in partnership with Legal and Procurement
• Provide guidance and support to HR Partners on agency usage and compliance
• Ensure agency partners are aligned to policy, expectations and performance standards

Talent Acquisition Technology

• Support and optimize the technology that powers Talent Acquisition
• Build and maintain strong relationships with TA technology vendors across sourcing, pre-employment screening, and compliance platforms
• Evaluate current tools and identify new technologies
• Drive implementation and configuration of new TA tools and features
• Partner closely with Procurement on renewals, contracts and RFPs
• Lead quarterly business reviews and performance conversations with TA technology vendors
• Monitor system performance, data integrity, user adoption and stability
• Collaborate cross functionally with IT, Legal, HR Compliance, and Data Privacy

Operations Support

• Influence and evolve how our recruitment team operates
• Lead and support process improvement initiatives across the TA function
• Develop documentation, playbooks, guides and process maps
• Support global alignment projects to drive consistency and operational excellence
• Collaborate with TA leadership on strategic initiatives that enhance recruiter, hiring manager, and candidate experience
• Provide reporting support such as generating TA dashboards, tracking performance metrics and delivering insights

Required skills and qualifications

• Bachelor’s degree or equivalent experience
• Minimum of three years experience in Talent Acquisition Operations, HR Operations, HRIS/TA Systems, or a related role
• Experience with applicant tracking systems (ATS), CRM platforms, sourcing tools, or pre‑employment screening technology
• Excellent written and verbal communication skills
• Detail-oriented and highly organized, with the ability to manage multiple workstreams and competing priorities
• Proven ability to manage projects, implement new tools, and support process improvements
• Proficient in Microsoft suite – mainly Word, Excel, PowerPoint, and Outlook

Preferred skills and qualifications

• Experience supporting global or multi‑regional teams
• Familiarity with MSAs, SOWs, or procurement processes
• Background in Talent Acquisition vendor relationship management, including contract support, performance evaluation, and renewal cycles

Benefits

• Medical, Dental, Vision and Prescription Drug Coverage
• Spending accounts (HSA, Health Care FSA and Dependent Care FSA)
• Paid Time Off and Holidays
• 401k Retirement Plan with Matching Employer Contributions
• Life and Accidental Death & Dismemberment (AD&D) Insurance
• Paid Leaves
• Tuition Assistance

About Regal Rexnord

Regal Rexnord is a publicly held global industrial manufacturer with 30,000 associates around the world who help create a better tomorrow by providing sustainable solutions that power, transmit and control motion. The Company’s electric motors and air moving subsystems provide the power to create motion. A portfolio of highly engineered power transmission components and subsystems efficiently transmits motion to power industrial applications. The Company’s automation offering, comprised of controls, actuators, drives, and precision motors, controls motion in applications ranging from factory automation to precision control in surgical tools.

The Company’s end markets benefit from meaningful secular demand tailwinds, and include factory automation, food & beverage, aerospace, medical, data center, warehouse, alternative energy, residential and commercial buildings, general industrial, construction, metals and mining, and agriculture.

Regal Rexnord is comprised of three operating segments: Industrial Powertrain Solutions, Power Efficiency Solutions, and Automation & Motion Control. Regal Rexnord has offices and manufacturing, sales and service facilities worldwide. For more information, including a copy of our Sustainability Report, visit RegalRexnord.com.

Equal Employment Opportunity Statement

Regal Rexnord is an Equal Opportunity and Affine. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity, pregnancy, age, ancestry, national origin, genetic information, marital status, citizenship status (unless required by the applicable law or government contract), disability or protected veteran status or any other status or characteristic protected by law. Regal Rexnord is committed to a diverse and inclusive workforce. We are committed to building a team that represents diverse and inclusive backgrounds, perspectives, and skills. If you’d like to view a copy of the company’s affirmative action plan for protected veterans/individuals with disabilities or policy statement, please email [e-mail]. If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail [e-mail].

Equal Employment Opportunity Posters
Notification to Agencies: Please note that Regal Rexnord Corporation and its affiliates and subsidiaries ("Regal Rexnord") do not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement or similar contract and approval from HR to submit resumes for a specific requisition, Regal Rexnord will not consider or approve payment to any third-parties for hires made.