Talent Acquisition Operations Coordinator

Bayside Solutions; California; On-site; USD 48,000 - 62,000; Full time

Job summary

Bayside Solutions is seeking a Talent Acquisition Operations Coordinator for an onsite, W2 contract in Redwood City, CA. The role focuses on optimizing recruiting operations, building structure, and enabling a high-performing TA team.

Responsibilities include recruitment process support, data analytics, SOP development, and cross-functional collaboration to improve metrics and reporting. Candidates should have 2–3 years in recruiting coordination, with Greenhouse experience preferred.

Qualifications

• 2–3 years of experience in recruiting coordination or HR operations.
• Experience with Applicant Tracking Systems (Greenhouse preferred) and recruiting tools.

Responsibilities

• Support core recruiting operations including job requisition creation/posting and offer management.
• Drive process efficiency by creating and maintaining SOPs and documentation.
• Manage TA operations and data analytics projects from scoping through delivery.
• Audit recruiting data in Greenhouse and related systems; perform data reconciliation.
• Develop and maintain recurring reports/dashboards; identify trends and data gaps.
• Partner with TA leaders and stakeholders to define metrics and present findings.

Skills

Recruiting coordination

HR operations

Data analytics

Stakeholder communication

Process improvement

SOP development

Project coordination

Attention to detail

Tools

Greenhouse ATS

Microsoft Excel

Pivot tables

Data visualization tools

Job description

Talent Acquisition Operations Coordinator

W2 Contract

Pay Rate: $35 - $45 per hour

Location: Redwood City, CA - Onsite Role

Job Summary

The Talent Acquisition (TA) Operations Coordinator plays a critical role in supporting and optimizing recruiting operations. This role is ideal for someone who enjoys building structure, improving processes, and enabling a high-performing Talent Acquisition team.

Duties and Responsibilities

• Support core recruiting operations, including job requisition creation/posting, offer management (audit, generation, delivery), and pre-hire audits to ensure onboarding readiness.
• Drive process efficiency by identifying improvements and creating/maintaining SOPs and documentation.
• Manage TA operations and data analytics projects from scoping through delivery, including timelines, stakeholder coordination, progress tracking, and implementation of recommendations.
• Maintain accurate recruiting data in Greenhouse and related systems through routine audits, data reconciliation, issue resolution, and documentation of data definitions and processes.
• Develop and maintain recurring reports, dashboards, and analyses of recruiting activity and outcomes; identify trends, data gaps, and opportunities to improve processes.
• Partner with TA leaders and cross-functional stakeholders to define metrics, translate business questions into analyses, and present findings and recommendations in a clear, actionable format.
• Assist with training and enablement for hiring managers and interview teams.
• Partner closely with Talent Acquisition Business Partners, People Operations, and cross-functional teams to deliver a seamless and efficient hiring experience.

Requirements and Qualifications

• 2-3 years of experience in recruiting coordination, HR operations, or a related field.
• Familiarity with Applicant Tracking Systems (Greenhouse preferred) and recruiting tools.
• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• High attention to detail, particularly in data entry, auditing, and process execution.
• Strong communication and interpersonal skills, with the ability to collaborate effectively across teams.
• Demonstrated ability to follow and improve processes, with an interest in operational excellence.
• Experience supporting projects, coordinating tasks, or contributing to process improvements.
• Demonstrated experience analyzing data, defining and tracking metrics, building reports or dashboards, and explaining findings to stakeholders to support decisions and process improvements.
• Strong spreadsheet skills, including formulas, pivot tables, and data analysis, and proficiency with Microsoft Office; experience using reporting or visualization tools.

Preferred Qualifications

• Experience supporting offer processes, pre-hire audits, or onboarding coordination.
• Experience with recruiting analytics, funnel and process metrics, and Greenhouse reporting or other applicant tracking system data.
• Experience contributing to training materials or facilitating team enablement sessions.
• Interest in Talent Acquisition operations within a biotech or life sciences environment.

Desired Skills and Experience

Talent acquisition and HR operations, 2-3 years recruiting coordination experience, Greenhouse ATS and recruiting tools, job requisitions and postings, offer management and audits, pre-hire audits and onboarding coordination, SOP development and process improvement, project planning and tracking, data entry and reconciliation, data integrity audits and issue resolution, recruiting analytics and funnel metrics, reports and dashboards, Excel formulas and pivot tables, Microsoft Office, data visualization, stakeholder communication and cross-functional collaboration, hiring team training and enablement, organization and prioritization, attention to detail, biotech or life sciences interest

Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as a W2 candidate.

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