Talent Acquisition & Onboarding Specialist

DHL eCommerce; Florida; Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Bonus programs

401k with company match

Medical, Dental, Vision

FSA/HSA availability

Tuition reimbursement

Paid time off

Company-paid holidays

Parental leave

Employee discount program

Employee assistance & work-life

Disability and life insurance

Job summary

DHL eCommerce is seeking a Talent Acquisition & Onboarding Specialist to coordinate pre-employment, onboarding, and recruitment activities, ensuring a seamless candidate and new hire experience. You will partner with recruiters, hiring managers, HR, and cross-functional teams to craft onboarding plans and manage documentation.

The role involves ensuring compliance with pre-employment screenings, coordinating IT access, and creating onboarding content.

Qualifications

• Bachelor's degree in HR, Business Administration or related field preferred; equivalent combination of education and relevant work experience may be considered.
• 2–4 years of related experience in Talent Acquisition, recruiting coordination, and onboarding required.
• 2+ years' experience with Taleo or any other Applicant Tracking System (ATS) preferred.
• Experience coordinating pre-employment and onboarding activities, including offer documentation, background screening, and new-hire paperwork preferred.
• Experience supporting Form I-9 and E-Verify processes preferred.

Responsibilities

• Coordinate day-to-day recruiting and onboarding activities and contribute to continuous improvement of the onboarding experience.
• Coordinate candidate and new hire travel arrangements and related expense reimbursements.
• Create offer letters based on compensation approvals and submit for approval.
• Serve as liaison with HR Business Partners and hiring managers to ensure a complete onboarding plan is created and communicated with the new hire.
• Coordinate and track all facets of the pre-employment and onboarding process including offer letter creation and compliance checks.
• Coordinate IT account setup, equipment provisioning, and system access requests.
• Create and maintain onboarding content, presentations, announcements, and job postings.
• Provide new hire paperwork support for onboarding in Weston and remote offices; verify compliant documentation (I-9, E-Verify).
• Create and maintain SOPs and Talent Acquisition resources.
• Perform special projects and other duties as assigned.

Skills

Time management

Communication

Attention to detail

Self-motivation

MS Office

Cross-functional collaboration

Discretion with sensitive information

Education

Bachelor's degree in HR/Business Administration or related field

Tools

Taleo ATS

HRIS

Onboarding systems

Job description

At DHL, our people are our greatest asset! Everyone's contribution drives us to be the world's #1 logistics company.

Certified as a Great Place to Work, we're dedicated to fostering a positive, collaborative, and supportive environment for all. Our commitment and engagement with Our People ensure we continuously build a workplace we're all proud of. Plus, with competitive compensation and exceptional perks, we make sure your personal life shines just as brightly as your career.

SUMMARY

The Talent Acquisition & Onboarding Specialist supports the Talent Acquisition team by coordinating pre-employment, onboarding, and recruitment related activities to ensure a seamless candidate and new hire experience. This role partners with recruiters, hiring managers, HR, and cross-functional teams to coordinate onboarding activities, prepare offer documentation, support compliance with pre-employment requirements, and contribute to process improvements that enhance the overall onboarding experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinates day-to-day recruiting and onboarding activities and contributes to continuous improvement of the onboarding experience
• Coordinates candidate and new hire travel arrangements and related expense reimbursements.
• Creates offer letters based on compensation approvals and submits for approval.
• Serves as liaison with HR Business Partners and hiring managers to ensure a complete onboarding plan is created and communicated with the new hire.
• Coordinates and tracks all facets of the pre-employment and onboarding process including offer letter creation, ensuring compliance of pre-employment screenings, coordinates the launch of electronic paperwork for onboard, and submits new hire submissions, among others.
• Coordinates IT account setup, equipment provisioning, and system access requests.
• Creates content, presentations, announcements, job postings, and other assigned materials to support the onboarding journey, companywide announcements for new hires, job postings, among others.
• Provides new hire paperwork support for onboarding process in Weston office and remote office; verifies compliant documentation for I-9 and Everify, sets up IT equipment, STA application and badge creation.
• Creates and maintains job aids, standard operating procedures (SOPs), and process documentation, and other Talent Acquisition resources.
• Performs special projects and other duties as assigned.

EDUCATION AND/OR EXPERIENCE

• Bachelor's degree in Human Resources, Business Administration or a related field preferred; equivalent combination of education and relevant work experience may be considered.
• 2-4 years of related experience in Talent Acquisition, recruiting coordination, and onboarding required.
• 2+ years' experience with Taleo or any other Applicant Tracking System (ATS) preferred.
• Experience coordinating pre-employment and onboarding activities, including offer documentation, background screening, and new-hire paperwork preferred.
• Experience supporting Form I-9 and E-Verify processes preferred.

REQUIREMENTS/SKILLS

• Excellent time management skills such as prioritizing, organizing, and deadline awareness for multiple projects with varying completion dates.
• Excellent oral and written communication, customer service, and interpersonal skills.
• Strong attention to detail and accuracy in handling candidate, offer, and new-hire information.
• Self-motivated and able to work under limited supervision.
• Working knowledge of Talent Acquisition, pre-employment, and onboarding processes.
• Strong written and verbal communication and interpersonal skills.
• Ability to effectively partner with recruiters, hiring managers, HR Business Partners, and cross-functional teams.
• Strong customer-service orientation and commitment to providing a positive candidate and new-hire experience.
• Ability to identify issues, resolve routine problems, and recommend process improvements.
• Ability to handle confidential and sensitive information with discretion.
• Working knowledge of Form I-9 and E-Verify requirements preferred.
• Experience with applicant tracking, HRIS, and onboarding systems preferred.
• Ability to work effectively under tight deadlines.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

PHYSICAL DEMANDS

• Physical demands are mostly consistent with a professional office setting.
• Regular sitting at workstation for 25-75% of the work shift.
• Frequent standing and walking.
• Travel required (up to 20%).

As a leading logistics company in one of the fastest growing industries, at DHL eCommerce, we offer our employees, and their dependents benefits and incentives to make them successful at work and home.

• Competitive Pay
• Bonus Programs
• Retirement Savings - 401k with company match
• Medical, Dental, Vision, Well-being programs
• FSA/HSA availability
• Tuition Reimbursement
• Paid Time Off including vacation and sick time
• Company Paid Holidays and Floating Holidays
• Paid Parental Leave
• Employee Discount Program
• Employee Assistance & Work Life Program
• Short Term and Long-Term Disability
• Life Insurance

To be considered for this role, applicants must be legally authorized to work in the United States and not require employer sponsored work authorization now or in the future.

We are committed to equal opportunity and reject any forms of discrimination. The basis for employee selection at DHL Group is qualification, performance, skills and experience.

Equal Opportunity Employer - Veterans/Disability