Talent Acquisition & Onboarding Specialist

Randolph Macon College; Ashland (VA); On-site; USD 70,000 - 75,000; Full time

Job summary

Randolph-Macon College in Ashland, VA is seeking a full-time Talent Acquisition & Onboarding Specialist to coordinate recruitment, selection, pre-employment, and onboarding for staff and faculty.

Reporting to the Chief Human Resources Officer, you will partner with hiring managers, manage full-cycle recruitment using ADP Workforce Now, conduct screenings, prepare offers, and guide candidates through a welcoming onboarding experience, ensuring compliance and timely documentation.

Qualifications

• Bachelor’s degree in HR, business administration, or related field.
• 3–5 years of progressive HR experience including recruitment and onboarding.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication with strong customer service.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office and HRIS/recruitment systems.

Responsibilities

• Coordinate full-cycle recruitment for exempt and nonexempt staff using ADP Workforce Now.
• Advise hiring managers on job descriptions, qualifications, interview processes, and approvals.
• Post job ads across platforms and track activity and status.
• Coordinate candidate interviews, campus visits, background checks, and pre-employment requirements.
• Prepare offers and communicate compensation and benefits details.
• Provide guidance on recruitment policies and process improvements.
• Identify opportunities to improve recruitment processes and candidate experience.
• Coordinate onboarding for new faculty and staff, including adjunct faculty.
• Enter new employee data in ADP Workforce Now and update HRIS.
• Ensure Form I-9 compliance and review documents.
• Coordinate with campus departments to provide access and resources for new hires.
• Prepare onboarding notices and explain HR policies and benefits.
• Serve as main contact for new employees throughout onboarding.
• Identify improvements to enhance onboarding and new employee experience.

Skills

Organizational skills

Attention to detail

Communication skills

Customer service

Confidentiality

Judgment

Education

Bachelor's degree in HR/Business Admin or related field

Tools

ADP Workforce Now

Microsoft Office

HRIS systems

Job description

Talent Acquisition & Onboarding Specialist

Staff Full-Time Human Resources, Ashland, VA, US

2 days ago Requisition ID: 1729

Salary Range: $70,000.00 To $75,000.00 Annually

Randolph-Macon College invites applications for a full-time Talent Acquisition & Onboarding Specialist. Reporting to the Chief Human Resources Officer, the Talent Acquisition & Onboarding Specialist coordinates and supports the College’s recruitment, selection, pre-employment, and onboarding processes. Serving as a key point of contact for candidates, hiring managers, and new employees, this position helps ensure a welcoming, efficient, and consistent experience throughout the hiring and onboarding process.

Essential Duties and Responsibilities

Talent Acquisition and Recruitment

• Manage full-cycle recruitment for exempt and nonexempt staff positions using ADP Workforce Now.
• Partner with and advise hiring managers throughout the recruitment process regarding job descriptions, minimum qualifications, recruitment strategies, interview processes, candidate selection, and required approvals.
• Prepare and post job advertisements across appropriate platforms, websites, job boards, and other recruitment sources.
• Monitor applicant activity, maintain accurate candidate information, and communicate with candidates throughout the recruitment process regarding application status, interviews, offers, and pre-employment requirements.
• Conduct phone screenings and coordinate candidate interviews, campus visits, reference checks, background checks, and drug screenings, as applicable.
• Meet with prospective hires, as appropriate, to review the College’s compensation and benefits package and provide information about the employment process; prepare and distribute employment offer letters and related documents for signature.
• Provide guidance and support to hiring managers regarding College recruitment policies and procedures.
• Identify opportunities to improve recruitment processes, candidate experience, and recruitment technology.

New Employee Onboarding

• Coordinate and manage the onboarding process for new faculty and staff, including adjunct faculty, ensuring required forms, documentation, and employment requirements are completed accurately and in a timely manner.
• Enter and maintain new employee information in ADP Workforce Now, including required HRIS updates.
• Ensure compliance with Form I-9 requirements, including the receipt and review of appropriate identity and employment authorization documents in accordance with applicable requirements.
• Coordinate with appropriate campus departments to ensure new employees have the information, access, and resources needed to begin employment successfully.
• Prepare and distribute new employee onboarding notices and provide new employees with information regarding Human Resources policies, benefits, onboarding requirements, and other employment-related matters.
• Serve as a primary point of contact for new employees throughout the onboarding process, responding to questions and directing employees to appropriate campus resources as needed.
• Identify opportunities to enhance and streamline the College’s onboarding process and overall new employee experience.

HRIS, Reporting, and Administrative Support

• Maintain accurate, complete, and confidential employee and recruitment records in ADP Workforce Now and other applicable systems, making updates and corrections as needed.
• Maintain recruitment and onboarding documentation in accordance with College policies and applicable laws and regulations.
• Assist with HR audits, compliance activities, reporting, and special projects as assigned.
• Support Human Resources initiatives, programs, and events as needed.
• Maintain the confidentiality of employee, applicant, and institutional information and perform other duties as assigned by the Chief Human Resources Officer.

Training and Experience

• Bachelor’s degree in Human Resources, Business Administration, or a related field; an equivalent combination of education and relevant experience may be considered.
• Three to five years of progressive Human Resources experience, including experience in recruitment and onboarding, required.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills with strong customer service and interpersonal skills.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Proficiency with Microsoft Office Suite and the ability to learn and effectively use HRIS and recruitment systems.

Preferred Qualifications

• Experience working in a higher education environment.
• Experience with ADP Workforce Now, particularly the recruitment and onboarding modules.

The College

Founded in 1830, Randolph-Macon has 1500 students and is located in Ashland, VA, a residential community 15 miles north of Richmond and 90 miles south of Washington D.C., thereby having all the benefits for its students, faculty and staff of a dynamic metropolitan area which serves as the state capitol. Over 85% of students reside on campus. For more information about the College see www.rmc.edu .

Randolph-Macon College does not discriminate on the basis of race, color, creed, religion, age, sex, sexual orientation, gender identity, national origin, marital status, disability, or veteran status in its education or employment programs or activities.