Talent Acquisition Coordinator - PRN

University of Maryland Medical System; Linthicum (MD); On-site; USD 42,000 - 56,000; Part time

Job summary

The University of Maryland Medical System seeks a PRN Talent Acquisition Specialist to support the full candidate experience from pre-employment through onboarding. This role delivers high-level customer service, coordinates interviews, travel, and offer-related activities, and ensures accurate data in the HR systems.

Responsibilities include onboarding management, reporting onboarding progress, coordinating with recruiters and hiring teams, and handling background checks, reference checks, and

Qualifications

• High School Diploma or GED; bachelor’s preferred.
• Minimum 1 year of administrative or clerical experience.
• HR experience preferred.
• Basic computer skills and office software experience required.

Responsibilities

• Manage the pre-employment onboarding process for assigned candidates.
• Generate reports to track onboarding progress and completion.
• Interface with candidates, recruiters, and hiring teams with a customer-service focus.
• Monitor and complete required pre- and post-offer screening (background/reference checks).
• Verify and upload all required documentation in the system of record.
• Ensure data accuracy in all systems and documents.
• Run reports and track performance metrics.
• Schedule and coordinate interviews between recruiters, candidates, and hiring teams.
• Greet and escort candidates during interviews as needed.
• Coordinate travel and hotel arrangements for non-local candidates; handle reimbursements.
• Troubleshoot interview scheduling challenges and communicate progress.
• Administer candidate experience surveys to new hires.
• Performs other duties as assigned.

Skills

Customer service

Administrative support

Project coordination

Data entry

Microsoft Office

Education

High School Diploma or GED

Bachelor’s degree (preferred)

Tools

HRIS systems

Job description

Job Requirements

This role is PRN - up to 40 hours per week.

General Summary

Provides a high level of customer service, administrative support, and project coordination throughout the Talent Acquisition process with a focus on the full candidate experience pre and post job offer, which includes all pre-employment onboarding activities.

Principal Responsibilities and Tasks

• Manages the pre-employment onboarding process for assigned candidates to ensure a smooth and efficient candidate and hiring-manager experience.
• Generates reports to track pre-employment onboarding progress and completion for assigned candidates.
• Interfaces with candidates, Recruiters, and hiring teams with a focus on customer service and compliance.
• Monitors and completes required pre- and post- job offer screening requirements on all assigned candidates (e.g., background checks, reference checks, etc.) and escalates issues as appropriate.
• Verifies and uploads all required documentation in the system of record.
• Ensures data accuracy in all systems and documents.
• Runs reports and tracks relevant performance metrics.
• Schedules and coordinates interviews between Recruiters, candidates, and hiring teams.
• Greets and escorts candidates during their interview process as necessary.
• Coordinates travel arrangements and hotel accommodations for non-local candidates and follows through on reimbursements.
• Troubleshoots interview scheduling challenges and keeps candidates, managers, and recruiters apprised of progress.
• Administers candidate experience surveys to new hires on a regular basis.
• Performs other duties and responsibilities as assigned.

Work Experience

Education and Experience

• High School Diploma or GED required. A bachelor’s degree in human resources or related field is preferred.
• A minimum of one (1) year of administrative or clerical experience is required.
• Experience in Human Resources is preferred.
• Basic computer skills and experience with office software systems is required.