Talent Acquisition Coordinator – Onboarding & Scheduling

Aon plc; United States; On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

PTO and paid holidays

401(k) with match

Exclusive discount programs

Health & wellness programs

Job summary

Wealthspire is seeking a Talent Acquisition Coordinator to welcome candidates and support recruitment for financial advisors, associate and client service advisors, paraplanners, operations, and corporate roles. You will coordinate interviews with our business leaders, manage the onboarding process from offer letter through background check and Form I-9, and keep our records accurate in Workday.

You will partner with HR and leaders to schedule interviews, prepare communications, and ensure a

Qualifications

• Bachelor's degree in Human Resources, Business, Communications, Finance, or a related field, or equivalent experience.
• 2+ years of experience in recruiting coordination, HR operations, or onboarding within a professional services environment (for example wealth management, accounting, consulting, or law).
• Hands‑on experience with Workday, including requisition, candidate, and onboarding records.
• Proficiency with Microsoft 365, especially Outlook calendars, Excel, and email.
• Prior experience in wealth management, banking, insurance, or another financial services setting.

Responsibilities

• Interview coordination and scheduling: Partner with business leaders, partners, and hiring managers to schedule phone screens, panel interviews, and final-round meetings, keeping calendars moving and conflicts resolved.
• Onboarding: Create offer letters from approved terms and route them for review, signature, and acceptance.
• Workday and reporting: Maintain accurate requisition, candidate, and new-hire records in Workday.
• Handle candidate and compensation information with strict confidentiality.

Skills

Client-ready communication

Organization and prioritization

Discretion and integrity

Attention to detail

Relationship building

Initiative and curiosity

Education

Bachelor's degree in Human Resources, Business, Communications, Finance, or a related field

Tools

Workday

Microsoft 365

Job description

Wealthspire is seeking a Talent Acquisition Coordinator to welcome candidates and support recruitment for financial advisors, associate and client service advisors, paraplanners, operations, and corporate roles. You will coordinate interviews with our business leaders, manage the onboarding process from offer letter through background check and Form I-9, and keep our records accurate in Workday.

You will partner with HR and leaders to schedule interviews, prepare communications, and ensure a