Talent Acquisition Coordinator

101 Rogers Memorial Hospital, Inc.; Town of Oconomowoc (WI); On-site; USD 52,000 - 67,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) retirement plan

Employee share program

Life/disability insurance

Flex spending accounts

Tuition reimbursement

Health and wellness program

Employee assistance program (EAP)

Job summary

Rogers Behavioral Health is seeking a Talent Acquisition Coordinator in Wisconsin to partner with recruiters and guide candidates through the interview process. You will manage complex scheduling, travel logistics, and video conferences, while keeping candidates informed with timely updates.

The role emphasizes accuracy in offer letters, posting jobs, and coordinating events, with a focus on confidentiality and excellent communication across teams.

Qualifications

• High school diploma required; Bachelor's in HR or related field preferred.
• Minimum 1+ year experience in a related role with complex candidate communication and scheduling.
• Experience using applicant tracking systems or similar tools for documentation and reports.
• Experience creating job advertisements, social media posts or online ads.
• Experience with high-volume interview scheduling, career fairs, campus recruiting and event planning.
• Excellent attention to detail and strong organizational skills.
• Exceptional verbal and written communication; strong sense of ownership and discretion.

Responsibilities

• Act as point of contact for candidates throughout the interview process and provide a great candidate experience.
• Handle heavy, complex interview scheduling, including candidate travel or video conferencing.
• Provide timely follow-up on talent pipelines by managing the ATS.
• Communicate professionally and tactfully with confidentiality and customer service.
• Prepare and deliver employment offer letters and related documents with attention to detail.
• Create job postings and advertisements to market positions consistently.
• Plan, prepare and conduct recruiting events in person or virtually.
• Assist in recruiting programs and diversity-related projects as needed.

Skills

Candidate scheduling

Communication

ATS usage

Event planning

Organization

Attention to detail

Education

High school diploma

Bachelor's degree in HR or related field preferred

Tools

Applicant Tracking System (ATS)

Social media posting

Online ads

Job description

Summary: The Talent Acquisition Coordinator is responsible for facilitating an exceptional experience to our prospective candidates in our pursuit to secure top talent. In this role you will partner closely with recruiters to ensure that candidates are seamlessly transitioned through all stages of the interview process.

Job Duties & Responsibilities

• Act as point of contact for candidates throughout the interview process and provide a great candidate experience.
• Handle heavy, complex interview scheduling that may consist of candidate travel, offsite meetings or video conferencing.
• Provide timely follow-up on talent pipelines by managing our Applicant Tracking System
• Communicate professionally and tactfully, treating all candidates with the highest level of confidentiality and customer service.
• Prepare and deliver employment offer letters and other related documents with a high attention to detail.
• Create job postings and advertisements to market positions consistently and effectively.
• Plan, prepare and conduct recruiting related events in person or virtually.
• Assist in recruiting, programs and diversity related projects as needed.

Additional Job Description

Physical/Mental Demands: Developing strategic mindset, business acumen, good executive presence, strong communications skills and influencing capabilities. Experienced professional supporting HR functional programs including Talent Acquisition, Talent Development, Succession Planning, Organizational Development, Diversity and Inclusion, and Change Management. Ability to work effectively across service and clinical lines. Ability to work independently, with limited direct supervision. Strong team orientation and ability to collaborate with other HR members and business leaders/managers. Travel is primarily local during the business day, although some out-of-the-area and overnight travel is required.

Education/Training Requirements

• A high school diploma is required, a Bachelor's degree in Human Resources or related field preferred.
• A minimum of 1+ year of experience in a related position with complex candidate communication and scheduling.
• Experience using applicant tracking systems or similar tools for documentation and reports.
• Experience creating job advertisements, social media posts or online ads.
• Experience with high volume interview scheduling, career fairs, campus recruiting and event planning.
• High attention to detail.
• Strong organizational skills and experience multitasking effectively in a fast-paced environment.
• Exceptional verbal and written communication skills.
• Strong sense of ownership and drive.
• Discretion and sound judgement, with ability to interact with all levels of candidates and leaders within our organization.

Total Rewards package of benefits, including

• Health, dental, and vision insurance coverage for you and your family
• 401(k) retirement plan
• Employee share program
• Life/disability insurance
• Flex spending accounts
• Tuition reimbursement
• Health and wellness program
• Employee assistance program (EAP)

Through UnitedHealthcare, UMR and HealthSCOPE Benefits creates and publishes the Machine-Readable Files on behalf of Rogers Behavioral Health. To link to the Machine-Readable Files, please visit Transparency in Coverage (uhc.com)

ABOUT ROGERS BEHAVIORAL HEALTH

Rogers Behavioral Health is a nationally recognized, not-for-profit provider of highly specialized psychiatric care. Rogers offers evidence-based treatment for children, teens, and adults with OCD and anxiety, addiction, depression and other mood disorders, eating disorders, trauma, and PTSD. Backed by more than a century of experience, Rogers is leading the way on measurement-based care and use of clinical outcomes. Rogers provides residential care and has three inpatient facilities located in southeastern Wisconsin. Rogers also offers outpatient services in a growing network of communities across the U.S. The System also includes Rogers Behavioral Health Foundation which supports patient care, programs, and research; and Rogers InHealth an initiative that works to eliminate the stigma of mental health challenges. For more information, visit rogersbh.org.

EOE/MFDV Equal Employment Opportunity – Rogers Behavioral Health