Talent Acquisition Coordinator

Nortia Staffing - Human Resources, Accounting and Administrative Staffing; Redwood City (CA); On-site; USD 41,328,000 - 68,880,000; Full time

Job summary

A public biotech company in Redwood City, CA is seeking a Recruiting Coordinator to support the Talent Acquisition Team. The role focuses on requisition and offer letter management, ATS maintenance, and HRIS data entry in Workday, plus invoice processing and calendar scheduling.

Ideal candidates have 5+ years of recruiting-related experience, strong communications, and proven ability to manage multiple tasks in a fast-paced environment.

Qualifications

• 5+ years of relevant experience in a professional setting.
• Excellent verbal and written communications skills.
• Detail-oriented, highly organized with strong follow-up.
• Proficient in MS Office and HR software like Workday/ADP.
• Bachelor's degree or equivalent work experience.

Responsibilities

• Requisition management, including auditing approved requisitions and posting open positions.
• Assist with drafting offer letters and new hire packets.
• Daily maintenance of the applicant tracking system and data entry in HRIS (Workday).
• Process staffing invoices and coordinate vendor payments.
• Coordinate team meetings and events; interact with hiring managers and vendors.

Skills

Recruiting experience

MS Office

Communication skills

Organization

Team player

Education

Bachelor's degree or equivalent

Tools

Workday

ADP Workforce Now

Job description

We have a public Biotech company in Redwood City, CA seeking a Recruiting Coordinator to support the Talent Acquisition Team.

Essential job functions will include requisition and offer letter management, daily maintenance of the applicant tracking system and data entry into HR information system (Workday), invoice processing, report generation, and calendar scheduling.

Highlights:

• 5-days onsite!
• Pay is up to $50/hr
• 6+ months in length (could extend as well)
• Starts ASAP!
• Heavy scheduling experience is mandatory

Specific duties will entail, but are not limited to:

• Requisition management, including the auditing of approved requisitions, the posting of open positions to external job boards, and the closing of filled requisitions.
• Support of the candidate offer process by auditing offer requests, drafting offer letters, and preparing new hire packets.
• Daily maintenance of applicant tracking system, including creating requisitions, troubleshooting system errors, and maintaining data related to requisition/candidate activity.
• Invoice processing for Staffing expenses.
• Coordination of team meetings and events.
• Interaction and communication with hiring managers, HR colleagues, and external vendors as it pertains to staffing issues/needs.

Skills & Requirements:

• 5+ years relevant experience in a professional setting.
• Excellent verbal and written communications skills that include presenting the department professionally in all contact with internal or external partners.
• Detail-oriented, highly organized, and great follow-up skills.
• Ability to work in a fast-paced environment and manage multiple tasks, priorities, and projects.
• Possess a “team-first” attitude.
• Proficiency in MS Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience with Recruiting and/or HR software packages (such as ADP Workforce Now, Workday, etc.).
• Bachelor's degree or equivalent work experience desired