Talent Acquisition Coordinator

Pubworx Pty Ltd; New York (NY); On-site; USD 90,000 - 105,000; Full time

Job summary

Pubworx Pty Ltd in New York is seeking a Talent Acquisition Coordinator to support a team of up to five recruiters, including the vice president of talent acquisition. The role requires agility, execution across sourcing, screening, and new hire processes, and managing the intern program and large interview events.

You will handle background checks, Workday integration, and ensure a positive candidate experience throughout the interview process with executive coordination support.

Qualifications

• Must be knowledgeable of TA practices and experienced with senior executives.
• Knowledge of sourcing, pipelining candidates and LinkedIn Recruiter.
• HCM knowledge, preferably Workday.
• Proficient with applicant tracking systems and standard office software.

Responsibilities

• Support a team of up to 5 recruiters including the VP of TA.
• Manage the new hire process, offers and onboarding communications.
• Coordinate the annual summer intern program and Super Days interview events.
• Oversee background check administration and Workday integrations.
• Maintain Conde Nast candidate experience and executive interview logistics.

Skills

TA practices

Executive interaction

Candidate evaluation

Experience with executives

Tools

LinkedIn Recruiter

Workday

Applicant Tracking Systems

G Suite

Microsoft Office

Job description

PubWorX ProCirc, a Hearst and Condé Nast partnership committed to offering scale and innovation to the magazine industry. With 200+ experts from across the industry PubWorx offers solutions to satisfy the consumer marketing, circulation management, production and paper procurement needs of any publisher - large or small.

Job Description

Talent Acquisition is responsible for attracting, finding and acquiring skilled labor for Condé Nast's needs including talent evaluation and screening (assessing skills, testing, ranking, reference checking, etc.); job advertising and posting internally and externally, including third party recruiting agencies; talent prospecting at employment fairs and on campus at educational institutions; talent staffing and planning; managing new employee induction process.

As the Talent Acquisition Coordinator, you will support a team of up to 5 recruiters, including the vice president of talent acquisition, who this role reports to. We are looking for a seasoned talent acquisition professional, who is agile, can move quickly, and execute all tasks with regards to the sourcing, selection, assessment and new hire process. This person will be responsible for the new hire process which includes preparing offer letters and new hire communications. The coordinator will help with the new hire process for the annual summer intern program, as well as managing Super Days of interviewing. Handles references for all candidates.

The Coordinator is also responsible for the overall administration of the background check process, including adjudicating on records and raising candidate issues during the process. Responsible for all updates, adds or changes to background check systems, including the workday integration. Works closely with the legal team to ensure candidate BG Check practices are in line with new hiring laws each year. Maintains BG Check vendor relationship and resolves all issues.

The Talent Coordinator Will be the guardian of the overall Conde Nast candidate experience, championing new candidate communication methods and overseeing those communications. In addition this person will be responsible for all executive and C suite interview coordination and follow up, and serves as the main point of contact throughout the entire interview process. At times, the coordinator will be asked to help with large candidate sourcing and pipelining initiatives.

Qualifications

• Must be knowledgeable of TA practices, and experience facing off to senior executives and executive assistants.
• Knowledge of sourcing, pipelining candidates and familiarity with recruiting tools such as LinkedIn recruiter.
• Must have HCM knowledge, preferably with workday.
• Should be very comfortable navigating applicant tracking systems.
• Should have at least 3-5 years of experience operating in a corporate, recruiting environment.
• Must be proficient in G suite and Microsoft office

The expected base salary range for this position is from $90,000 - $105,000. Salary offers are based on a wide range of factors including but not limited to relevant skills, training, experience, and education.

PubWorx is an equal opportunity workplace.
Duties and responsibilities may be adjusted based on years of experience.
Salary is also commensurate with experience.