Talent Acquisition Coordinator

Mary Free Bed; Grand Rapids (MI); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading rehabilitation hospital seeks a Talent Acquisition Coordinator to support recruitment efforts and manage onboarding processes. The role involves facilitating communications, maintaining applicant files, and enhancing the overall recruitment experience. Ideal candidates should have strong interpersonal skills, organization abilities, and a background in customer service. This position offers an opportunity to contribute to a mission-driven organization committed to patient care.

Qualifications

• 2 years of experience in customer service field.
• Competent in word processing and spreadsheets.
• Ability to make independent decisions and coordinate projects.

Responsibilities

• Assist in the recruitment process and coordinate candidate screenings.
• Lead onboarding for new hires.
• Provide administrative support to the Talent Acquisition team.

Skills

Interpersonal skills

Organizational skills

Communication skills

Problem-solving skills

Education

Associate's Degree or equivalent experience

Bachelor’s Degree

Tools

Microsoft Word

Excel

Outlook

Job description

Talent Acquisition Coordinator page is loaded

Talent Acquisition Coordinator

Apply locations Grand Rapids, MI time type Full time posted on Posted 27 Days Ago job requisition id JB100878 Talent Acquisition Coordinator

Job Title: Talent Acquisition Coordinator

Job Code: 2061

Department: Human Resources

FLSA Class: Non-Exempt/Hourly

Reporting Relationship: Director of Talent Management

Mary Free Bed Summary

We have the great privilege of helping patients and families re-build their lives. It’s extraordinarily meaningful work and the reason we greet the day with optimism and anticipation. When patients “Ask for Mary,” they experience a culture that has been sculpted for more than a century. Our hallmark is to carefully listen to patients and innovatively serve them. This is true of every employee, from support staff and leadership, to clinicians and care providers.

Mary Free Bed is a not-for-profit, nationally accredited rehabilitation hospital serving thousands of children and adults each year through inpatient, outpatient, sub-acute rehabilitation, orthotics and prosthetics and home and community programs. With the most comprehensive rehabilitation services in Michigan and an exclusive focus on rehabilitation, Mary Free Bed physicians, nurses and therapists help our patients achieve outstanding clinical outcomes.The growing Mary Free Bed Network provides patients throughout the state with access to our unique standard of care.

Mission Statement

Restoring hope and freedom through rehabilitation.

Employment Value Proposition

At Mary Free Bed, we take pride in our values-based culture:

• Focus on Patient Care. A selfless drive to serve and heal connects all MFB employees.
• Clinical Variety and Challenge. An inter-disciplinary approach and a top team of professionals create ever-changing opportunities and activities.
• Family Culture. We offer the stability of a large organization while nurturing the family/team atmosphere of a small organization.
• Trust in Each Other. Each employee knows that co-workers can be trusted to make the right decision for our family, patients, staff, and community.
• A Proud Tradition. Years of dedicated, quality service to our patients and community have yielded a reputation that fills our employees with pride.

Summary

Responsible for recruitment support for designated positions and assisting the Talent Acquisition (TA) team with essential administrative tasks and activities. May act as liaison for the department and other departments in the Mary Free Bed System. Leads onboarding for all hires into the Mary Free Bed System, with a focus on customer service, compliance, and data integrity.

Essential Job Responsibilities

• Assist the Employment Specialists with the recruitment process
  • Contact potential candidates by telephone and performs initial screen, scheduling of interviews, onboarding steps
  • Interview candidates and determine interests and skills
  • In conjunction with the TA team, coordinate references, assessment testing, etc., with the hiring managers
• Daily review of new applicants under the direction of the Talent Acquisition Specialist
• Creation of job postings in talent acquisition software
• Create advertisements and assist with recruitment sourcing, as needed
  • Send Mary Free Bed recruitment information to colleges and other sources
  • Assist with antidiscrimination recruitment efforts
• Maintain/update all appropriate files and manuals once approved by leadership
• Post the Position Available List, and maintain website employment opportunities
• Coordinate attendance and/or attends job fairs, conferences, etc. and ensures that recruitment materials are prepared and shipped, as necessary
  • Responsible to coordinate team purchases for office supplies and/or giveaways
• Provide support to the Talent Acquisition team with administrative tasks such as answer telephone, screen calls, take messages and institute action as appropriate
• Prepare the monthly recruitment dashboard report
• In coordination with the HR team, assist in the coordination of meetings, and other training sessions – send invitations to staff, coordinate food and meeting rooms for sessions, etc.
• Monitor and maintain social media postings for employment related activities.
• Track all onboarding requirements and escalate compliance concerns to Specialist/Senior Specialist as necessary
• Coordinate referral and bonus programs in collaboration with Payroll Services
• Delivers effective/accurate data entry for all new/re-hires into the HRIS system
• We’ll embrace all people by:

Treating everyone with dignity and respect.

Opening more doors to opportunity for others to succeed.

Growing talent and people.

Ensuring a welcoming experience for all we serve, regardless of origin, race, religion, disability, sexual orientation or socioeconomic status.

Taking action against discrimination.

Honoring our differences and how we collaborate.

Educating staff, patients and the communities we care for.

Restoring hope and freedom, together.

Customer Service Responsibilities

Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information.

Responsibilities in Quality Improvement

Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.

Essential Job Qualifications

• Associate’s Degree or equivalent experience
• 2 Years of experience in customer service field
• Experience in data entry is required
• Competent in word processing (type 60 words per minute) and spreadsheet applications Knowledgeable of Microsoft Word, Excel, Outlook, Front Page and online recruiting
• Demonstrated interpersonal skills; i.e., able to greet public and work well with a variety of people, including the physically disabled
• Demonstrated organizational and problem-solving skills
• Excellent verbal and written communication skills
• Ability to make independent decisions and coordinate projects, as needed

Preferred Job Qualifications

• Bachelor’s Degree

Physical Requirements for Essential Job Qualification

Levels:

• None (No specific requirements)
• Occasionally (Less than 1/3)
• Frequently (1/3 to 2/3)
• Majority (More than 2/3)

Remain in a stationary position: majority

Traverse or move around work location: _____

Use keyboard: frequently

Operate or use department specific equipment: _____

Ascend/Descend equipment or ladder: _____

Position self to accomplish the Essential Functions of the role: _____

Receive and communicate information and ideas for understanding: _____

Transport, position, and/or exert force:

Up to 10 pounds: occasionally

Up to 25 pounds: _____

Up to 50 pounds: _____

Up to 75 pounds: _____

More than 100 pounds: _____

Other weight: Up to___ pounds _____

Other: _____

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Mary Free Bed Rehabilitation Hospital to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Talent Acquisition team at [e-mail] .

Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic.

About Us

At Mary Free Bed, we work towards putting everybody in motion. Fueled by our passion for innovative, integrated rehabilitation care, our teams work together to elevate everyone’s potential. Whether you’re here to ensure a safe environment at our hospitals, provide clinical care or help our patients navigate their next appointment, we’re united by the same mission: to restore hope and freedom through rehabilitation. Everyone plays an integral role in defining a better future for ourselves, our patients, and our communities. You included.