Talent Acquisition Admin

ConAm Management Corporation; San Diego (CA); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Life Insurance

Identity Theft Protection

Paid Sick Leave

Paid Vacation

401(k) Match

Flexible Spending Accounts

Employee Assistance Program

Service award days

Floating Holiday

Early Wage Access

Job summary

CONAM Management Corporation in San Diego is seeking a Talent Acquisition Administrative Assistant to support hiring across our organization. You will partner with hiring managers and our Talent Acquisition Team to source, track, and onboard candidates.

The ideal candidate has a Bachelor's degree (strongly preferred), bilingual Spanish/English, advanced Excel skills, and at least one year of HR administrative experience, plus proficiency in Microsoft Office and strong communication.

Qualifications

• Bachelor’s Degree strongly preferred.
• Bilingual Spanish/English strongly preferred.
• Advanced knowledge of Excel.
• 1 year experience in human resources as an administrative assistant or coordinator or equivalent.
• Proficient in Microsoft Office suite.
• Ability to work in a fast-paced environment.
• Ability to build strong relationships.
• Ability to maintain a strong sense of urgency.
• Ability to handle confidential information with great sensitivity.
• Strong analytical skills and problem-solving capability.
• Strong skills in interpersonal communication, writing and organization.

Responsibilities

• Maintain communication with active candidates during the hiring process to ensure continued interest and to address and anticipate issues.
• Proactively create applicant pools and talent pipelines by posting job ads through job boards, social media, state employment agencies, trade schools, professional associations, and employee referral programs.
• Ensure pre-employment screenings are completed promptly and accurately.
• Ensure proper onboarding for new hires and the necessary paperwork is completed promptly and accurately.
• Track and document financial data for the department
• Ensure positive candidate experiences from the initial application to the final on-boarding process.
• Update and maintain trackers and reports, such as the applicant tracking system data and reports, along with other related administrative responsibilities.
• Schedules and organizes interviews
• Assists with recruiting campaigns and outreach
• All other duties as assigned

Skills

Bilingual

Spanish

Advanced Excel

Interpersonal communication

Organizational skills

Education

Bachelor’s Degree

Tools

ATS (Applicant Tracking System)

Microsoft Office Suite

Job description

Who We Are:

Founded in 1975, CONAM Management operates in 10 states, across 26 key metropolitan markets, supporting over 60,000 apartment units of both affordable and conventional housing. Our growing team of over 1,700 associates is dedicated to maintaining and enhancing the quality of life for our residents. At CONAM, we foster a collaborative, team-oriented culture where our associates thrive and are valued for their expertise and commitment.

What We're Looking For:

The Talent Acquisition Administrative Assistant collaboratively partners with hiring managers and our Talent Acquisition Team to find process and track candidates and new hires. They help identify key performance factors, develop sourcing pools and establish process efficiencies.

WHY YOU ARE THE PERFECT FIT:

Talent Acquisition Administrative Duties:

• Maintain communication with active candidates during the hiring process to ensure continued interest and to address and anticipate issues.
• Proactively create applicant pools and talent pipelines by posting job ads through job boards, social media, state employment agencies, trade schools, professional associations, and employee referral programs.
• Ensure pre-employment screenings are completed promptly and accurately.
• Ensure proper onboarding for new hires and the necessary paperwork is completed promptly and accurately.
• Track and document financial data for the department
• Ensure positive candidate experiences from the initial application to the final on-boarding process.
• Update and maintain trackers and reports, such as the applicant tracking system data and reports, along with other related administrative responsibilities.
• Schedules and organizes interviews
• Assists with recruiting campaigns and outreach
• All other duties as assigned

Relationship Building

• Develop and maintain strong relationships with hiring teams to understand the business and staffing need and become a true talent partner to the organization.
• Work quickly to address and resolve internal and external customer needs.

Knowledge, Skills, and Abilities

• Bachelor’s Degree strongly preferred.
• Bilingual / Spanish / English strongly preferred
• Advanced knowledge of Excel
• 1 year experience in human resources as an administrative assistant or coordinator or equivalent
• Proficient in Microsoft Office suite.
• Ability to work in a fast-paced environment.
• Ability to build strong relationships.
• Ability to maintain a strong sense of urgency.
• Ability to handle confidential information with great sensitivity.
• Ability to establish priorities, work independently and proceed with objectives.
• Strong analytical skills and problem-solving capability
• Strong skills in interpersonal communication, writing and organization

Why You'll Love Working Here:

CONAM Management Corporation is more than just a job — it’s a career where you can grow and be recognized for your expertise in Property Management. We offer a competitive pay, comprehensive benefits package, that make working at CONAM even more rewarding.

Our benefits include:

• Life insurance and identity theft protection
• Paid sick and vacation time
• 401(k) plan with company match
• Flexible Spending Accounts (FSAs)
• Employee Assistance Program (EAP)
• Additional perks: Service award days, floating holiday, early earned wage access and more

Additional Information:

• This position is contingent upon passing a background check, employment verification, pre-employment physical, drug screening, valid driver’s license and auto insurance.
• CONAM will consider qualified applicants with criminal histories in a manner consistent with the requirement of the law.
• We are an Equal Opportunity Employer and encourage all qualified candidates to apply.

Pay Bands

Pay bands are established based on geographic location, internal equity, market conditions, and candidate qualifications. We provide competitive compensation based on experience and qualifications.