Talent Acquisition Admin

Socket.dev; San Diego (CA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Full Benefits

Onsite 5 days a week in San Diego

Competitive pay

Job summary

CONAM Management Corporation in San Diego is seeking a Talent Acquisition Administrative Assistant to partner with hiring managers and our Talent Acquisition Team to streamline recruiting processes, track candidates, and develop sourcing pools.

This full-time, onsite role requires scheduling interviews, onboarding paperwork, maintaining trackers, and managing the departmental mailbox while building strong relationships with internal teams and external partners.

Qualifications

• Bachelor’s degree strongly preferred.
• Bilingual Spanish/English strongly preferred.
• Advanced knowledge of Excel required.
• 1 year of HR administrative experience or coordination.
• Proficient in Microsoft Office.

Responsibilities

• Maintain communication with active candidates during hiring process.
• Create applicant pools and talent pipelines via postings and referrals.
• Ensure pre-employment screenings and onboarding paperwork are completed promptly.
• Track and document departmental financial data.
• Schedule and organize interviews and manage the recruiting campaigns.
• Maintain departmental mailbox and reports.

Skills

Bilingual Spanish/English

Advanced Excel

Strong analytical skills

Strong administrative skills

Interpersonal communication

Education

Bachelor’s Degree strongly preferred

Tools

Microsoft Office Suite

Job description

Who We Are:

Founded in 1975, CONAM Management operates in 10 states, across 26 key metropolitan markets, supporting over 60,000 apartment units of both affordable and conventional housing. Our growing team of over 1,700 associates is dedicated to maintaining and enhancing the quality of life for our residents. At CONAM, we foster a collaborative, team-oriented culture where our associates thrive and are valued for their expertise and commitment.

What We're Looking For:

The Talent Acquisition Administrative Assistant collaboratively partners with hiring managers and our Talent Acquisition Team to find process and track candidates and new hires. They help identify key performance factors, develop sourcing pools and establish process efficiencies.

We are looking for a Talent Acquisition Administrative Assistant to join our HR team.This position is Full-Time | Hourly | Full Benefits | Onsite 5 Days a week in our San Diego Corporate Office.Pay Range for this position wage range is: $22-$24 an hour.

WHY YOU ARE THE PERFECT FIT:

Talent Acquisition Administrative Duties:

• Maintain communication with active candidates during the hiring process to ensure continued interest and to address and anticipate issues.
• Proactively create applicant pools and talent pipelines by posting job ads through job boards, social media, state employment agencies, trade schools, professional associations, and employee referral programs.
• Ensure pre-employment screenings are completed promptly and accurately.
• Ensure proper onboarding for new hires and the necessary paperwork is completed promptly and accurately.
• Track and document financial data for the department
• Ensure positive candidate experiences from the initial application to the final on-boarding process.
• Update and maintain trackers and reports, such as the applicant tracking system data and reports, along with other related administrative responsibilities.
• Manages departmental mailbox
• Schedules and organizes interviews
• Assists with recruiting campaigns and outreach
• All other duties as assigned

Relationship Building

• Develop and maintain strong relationships with hiring teams to understand the business and staffing need and become a true talent partner to the organization.
• Work quickly to address and resolve internal and external customer needs.

Knowledge, Skills, and Abilities

• Bachelor’s Degree strongly preferred.
• Bilingual / Spanish / English strongly preferred
• Advanced knowledge of Excel
• 1 year experience in human resources as an administrative assistant or coordinator or equivalent
• Proficient in Microsoft Office suite.
• Ability to work in a fast-paced environment.
• Ability to build strong relationships.
• Ability to maintain a strong sense of urgency.
• Ability to handle confidential information with great sensitivity.
• Ability to establish priorities, work independently and proceed with objectives.
• Strong analytical skills and problem-solving capability
• Strong administrative skills
• Strong skills in interpersonal communication, writing and organization

Why You'll Love Working Here:

CONAM Management Corporation is more than a job — it’s a career where you can grow and be recognized for your expertise in Property Management. We offer a competitive pay, comprehensive benefits package, that make working at CONAM even more rewarding.

Our benefits include:

• Medical, dental, vision insurance
• Pet insurance
• Life insurance and identity theft protection
• Paid sick and vacation time
• 401(k) plan with company match
• Flexible Spending Accounts (FSAs)
• Employee Assistance Program (EAP)
• Additional perks: Service award days, floating holiday, early earned wage access and more

At CONAM, we pride ourselves on our culture of excellence and commitment to fostering an inclusive, diverse, and supportive work environment.

Additional Information:

• This position is contingent upon passing a background check, employment verification, pre-employment physical, drug screening, valid driver’s license and auto insurance.
• CONAM will consider qualified applicants with criminal histories in a manner consistent with the requirement of the law.
• We are an Equal Opportunity Employer and encourage all qualified candidates to apply.

Pay Bands:

Pay bands are established based on geographic location, internal equity, market conditions, and candidate qualifications. We provide competitive compensation based on experience and qualifications.