TA Coordinator (Bilingual English & Spanish)

FirstService Residential; Miami (FL); Hybrid; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401k with company match

Paid holidays and time off

Job summary

FirstService Residential is seeking an HR Administrative Support Specialist in Florida. The role provides administrative support to the Human Resources function in a hybrid setting, with offices in Boca Raton or Miami.

English and Spanish bilingual required to assist candidates and internal teams. You will handle HRIS requisitions, new hire processing, file maintenance, orientation support, and AEDT-related procedures while ensuring compliance with policies and regulations.

Qualifications

• Must have a High School diploma or its equivalent and one to two years of functional experience in Human Resources; or equivalent combination of education and experience.
• Conduct business at all times with the highest standards of personal, professional and ethical conduct.
• Proficiency with Windows and Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Answer incoming telephone calls and greet candidates, assist with related routine inquiries, prepare letters and mailings.
• Assist with opening and maintaining job requisitions via the HRIS software.
• Support the recruitment process. Assist with sourcing candidates, letters and mailings and maintaining proper documentation.
• Process background verifications and drug screenings.
• Enter and maintain new hire information in the HRIS software.
• Schedule and assist with new hire orientation.
• Create and maintain employee personnel files in line with company policies and government regulations.
• Maintain and update I-9 re-verifications and driving records as required.
• May assist with the preparation and handling of new hire and/or termination paperwork and files.
• Assist with HR related special projects

Skills

Customer service

Verbal and written communication

Detail oriented

Multitasking

Confidential information handling

Education

High School diploma or equivalent

1-2 years HR experience

Tools

MS Office

Job description

Description

Perform duties to provide administrative support to the Human Resources function within an assigned region, working within the limits of standard or accepted practice.

Description

Perform duties to provide administrative support to the Human Resources function within an assigned region, working within the limits of standard or accepted practice.

This position is a Hybrid position can sit in our Boca Raton office or Miami office.

Bilingual English and Spanish Speaking required.

Responsibilities

• Answer incoming telephone calls and greet candidates, assist with related routine inquiries, prepare letters and mailings.


• Assist with opening and maintaining job requisitions via the HRIS software.


• Support the recruitment process. Assist with sourcing candidates, letters and mailings and maintaining proper documentation.


• Process background verifications and drug screenings.


• Enter and maintain new hire information in the HRIS software.


• Schedule and assist with new hire orientation.


• Create and maintain employee personnel files in line with company policies and government regulations.


• Maintain and update I9 re-verifications and driving records as required.


• May assist with the preparation and handling of new hire and/or termination paperwork and files.


• Assist with HR related special projects

Skills & Qualifications

• Must have a High School diploma or its equivalent and one to two years of functional experience in Human Resources; or equivalent combination of education and experience.


• Conduct business at all times with the highest standards of personal, professional and ethical conduct.


• Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.


• May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.


• Ensure all safety precautions are followed while performing the work.


• Follow all policies and Standard Operating Procedures as instructed by Management.


• Perform any range of special projects, tasks and other related duties as assigned.


• Strong administrative background.


• Excellent customer service skills.


• Excellent verbal and written communication skills.


• Detail oriented and strong organizational and multi-tasking skills.


• Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, Power Point, and Outlook. Proficiency researching the Internet.


• Ability to work with sensitive or confidential information.


• Ability to meet deadlines and work well under pressure.

What We Offer

As an associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match.

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time

#INDHOH

Automated Employment Decision Tool (AEDT) Usage:

We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed:

The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations:

Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [e-mail].

Requesting Information About the AEDT - NYC Local Law 144:

Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [e-mail]; we will respond in accordance with Local Law 144, within 30 days.