TA Coordinator (Bilingual English & Spanish)

FirstService Residential; Boca Raton (FL); Hybrid; USD 42,000 - 54,000; Full time

Job summary

FirstService Residential is seeking an HR administrative professional to provide support across the Human Resources function in a hybrid role based in Boca Raton, FL, with option for Miami office. The position requires bilingual English and Spanish communication.

Responsibilities include handling calls, supporting recruitment, maintaining HRIS data, processing background checks, orientation support, and maintaining employee files in line with policies and regulations.

Qualifications

• High School diploma and 1–2 years of HR experience or equivalent.
• Maintain workflow and meet schedules; notify supervision of problems.
• Strong integrity and ethics.
• Stay updated on developments, policies, and regulatory guidelines.
• Excellent customer service and communication.
• Detail oriented with strong organizational and multitasking skills.

Responsibilities

• Answer incoming telephone calls and greet candidates, assist with related routine inquiries, prepare letters and mailings.
• Assist with opening and maintaining job requisitions via the HRIS software.
• Support the recruitment process. Assist with sourcing candidates, letters and mailings and maintaining proper documentation.
• Process background verifications and drug screenings.
• Enter and maintain new hire information in the HRIS software.
• Schedule and assist with new hire orientation.
• Create and maintain employee personnel files in line with company policies and government regulations.
• Maintain and update I-9 re-verifications and driving records as required.
• May assist with the preparation and handling of new hire and/or termination paperwork and files.
• Assist with HR related special projects

Skills

Bilingual English/Spanish

Excellent customer service

Excellent verbal and written comms

Detail oriented

Strong organizational and multitasking

Work with confidential information

Meet deadlines under pressure

Strong administrative background

Education

High School diploma or equivalent

Tools

HRIS software

Microsoft Office

Word

Excel

PowerPoint

Outlook

Job description

Description

Perform duties to provide administrative support to the Human Resources function within an assigned region, working within the limits of standard or accepted practice.

Description

Perform duties to provide administrative support to the Human Resources function within an assigned region, working within the limits of standard or accepted practice.

This position is a Hybrid position can sit in our Boca Raton office or Miami office.

Bilingual English and Spanish Speaking required.

Responsibilities

• Answer incoming telephone calls and greet candidates, assist with related routine inquiries, prepare letters and mailings.


• Assist with opening and maintaining job requisitions via the HRIS software.


• Support the recruitment process. Assist with sourcing candidates, letters and mailings and maintaining proper documentation.


• Process background verifications and drug screenings.


• Enter and maintain new hire information in the HRIS software.


• Schedule and assist with new hire orientation.


• Create and maintain employee personnel files in line with company policies and government regulations.


• Maintain and update I9 re-verifications and driving records as required.


• May assist with the preparation and handling of new hire and/or termination paperwork and files.


• Assist with HR related special projects

Skills & Qualifications

• Must have a High School diploma or its equivalent and one to two years of functional experience in Human Resources; or equivalent combination of education and experience.


• Conduct business at all times with the highest standards of personal, professional and ethical conduct.


• Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.


• May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.


• Ensure all safety precautions are followed while performing the work.


• Follow all policies and Standard Operating Procedures as instructed by Management.


• Perform any range of special projects, tasks and other related duties as assigned.


• Strong administrative background.


• Excellent customer service skills.


• Excellent verbal and written communication skills.


• Detail oriented and strong organizational and multi-tasking skills.


• Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, Power Point, and Outlook. Proficiency researching the Internet.


• Ability to work with sensitive or confidential information.


• Ability to meet deadlines and work well under pressure.

What We Offer

As an associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match.

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time

#INDHOH

Automated Employment Decision Tool (AEDT) Usage:

We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed:

The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations:

Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [e-mail].

Requesting Information About the AEDT - NYC Local Law 144:

Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [e-mail]; we will respond in accordance with Local Law 144, within 30 days.