TA Coordinator (Bilingual English & Spanish)

FirstService Residential; Delray Beach (FL); Hybrid; USD 38,000 - 46,000; Full time

Benefits offered by this job

Medical, dental, vision

Paid holidays

401k with company match

Job summary

FirstService Residential is seeking an HR administrative support professional to assist the HR function within a regional scope. The role, based in a hybrid setting with options for Boca Raton or Miami offices, requires bilingual English/Spanish communication and strong administrative capabilities to support recruitment, HRIS maintenance, and new hire orientation.

The ideal candidate will maintain confidential information, handle standard HR processes, and collaborate on HR projects while

Qualifications

• High School diploma or equivalent required.
• 1–2 years HR administrative experience recommended.
• Bilingual English/Spanish required.
• Supports recruitment and HRIS tasks.
• Ability to handle confidential information.

Responsibilities

• Answer calls and greet candidates; assist with routine inquiries.
• Open and maintain job requisitions in HRIS.
• Support recruitment: sourcing candidates, letters, mailings, documentation.
• Process background verifications and drug screenings.
• Enter new hire information in HRIS and schedule orientation.
• Create and maintain employee files; update I-9 and driving records.
• Prepare new hire and termination paperwork as needed.
• Assist with HR-related special projects.

Skills

Bilingual EN/ES

Communication skills

Organizational skills

Attention to detail

Customer service

Deadline oriented

Confidential info handling

Education

High School diploma or equivalent

Tools

HRIS software

Windows

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

Description

Perform duties to provide administrative support to the Human Resources function within an assigned region, working within the limits of standard or accepted practice.

Description

Perform duties to provide administrative support to the Human Resources function within an assigned region, working within the limits of standard or accepted practice.

This position is a Hybrid position can sit in our Boca Raton office or Miami office.

Bilingual English and Spanish Speaking required.

Responsibilities

• Answer incoming telephone calls and greet candidates, assist with related routine inquiries, prepare letters and mailings.


• Assist with opening and maintaining job requisitions via the HRIS software.


• Support the recruitment process. Assist with sourcing candidates, letters and mailings and maintaining proper documentation.


• Process background verifications and drug screenings.


• Enter and maintain new hire information in the HRIS software.


• Schedule and assist with new hire orientation.


• Create and maintain employee personnel files in line with company policies and government regulations.


• Maintain and update I9 re-verifications and driving records as required.


• May assist with the preparation and handling of new hire and/or termination paperwork and files.


• Assist with HR related special projects

Skills & Qualifications

• Must have a High School diploma or its equivalent and one to two years of functional experience in Human Resources; or equivalent combination of education and experience.


• Conduct business at all times with the highest standards of personal, professional and ethical conduct.


• Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.


• May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.


• Ensure all safety precautions are followed while performing the work.


• Follow all policies and Standard Operating Procedures as instructed by Management.


• Perform any range of special projects, tasks and other related duties as assigned.


• Strong administrative background.


• Excellent customer service skills.


• Excellent verbal and written communication skills.


• Detail oriented and strong organizational and multi-tasking skills.


• Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, Power Point, and Outlook. Proficiency researching the Internet.


• Ability to work with sensitive or confidential information.


• Ability to meet deadlines and work well under pressure.

What We Offer

As an associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match.

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time

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Job Qualifications and Characteristics Assessed:

The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

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Requesting Information About the AEDT - NYC Local Law 144:

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