Systems Integration & Automation Specialist

RSI Security; United States; Remote; USD 80,000 - 100,000; Full time

Job summary

RSI Security is seeking a Systems Integration & Automation Specialist to enhance operational efficiency through integration and automation of internal tools. The role requires expertise in APIs, automation platforms, and collaboration with cross-functional teams to streamline processes.

Benefits

Personal wellness and employee assistance program

Educational reimbursement program

E-learning training courses

Company-sponsored leadership and mentoring program

Performance bonus

Employee referral bonus program

Work and life balance

Qualifications

• Experience in systems integration and workflow automation.
• Strong knowledge of APIs and automation tools.

Responsibilities

• Design and manage integrations between internal tools and third-party platforms.
• Automate repetitive tasks and optimize workflows.

Skills

API Knowledge

Automation

Analytical Skills

Communication

Tools

Zapier

HubSpot

Asana

Jira

Job description

Systems Integration & Automation Specialist

Position Summary:
We are seeking a skilled and detail-oriented Systems Integration & Automation Specialist to join our team at RSI Security. This role focuses on the integration, optimization, and automation of internal tools and systems to enhance operational efficiency and scalability. The ideal candidate will have expert knowledge of APIs, automation platforms like Zapier, and the ability to streamline processes across diverse tools and platforms.

Key Responsibilities

• Design, build, and manage integrations between internal tools and third-party platforms.
• Utilize APIs, Webhooks, Zapier, Make (Integromat), Softr.ai or similar automation tools.
• Automate repetitive tasks and optimize workflows to enhance efficiency.
• Troubleshoot integration issues and ensure data accuracy across systems.
• Analyze existing workflows to identify automation opportunities.
• Implement scalable and efficient solutions to reduce manual workload.
• Work with cross-functional teams to develop tailored automation solutions.
• Support onboarding, implementation, and maintenance of internal tools.
• Provide training and documentation on automation processes and best practices.
• Set up error handling and monitoring for integration stability.
• Stay updated on new tools, technologies, and best practices in systems automation.
• Collaborate with stakeholders across departments (Sales, Marketing, IT, HR, Finance) to identify integration gaps and automation opportunities.
• Build and maintain data flows between systems like HubSpot, QuickBooks, Asana, Google Workspace, JazzHR, and SparkHire.
• Ensure proper user provisioning/deprovisioning through automated workflows.
• Maintain internal SOPs and integration documentation.

Qualifications & Requirements

• HubSpot experience is required, including CRM automation and marketing workflows.
• Knowledge of project management tools (Asana, Jira, Kantata/Mavenlink, Scoro ) and other CRM platforms.
• Experience in systems integration and workflow automation.
• Strong knowledge of APIs, Webhooks, and automation tools (Zapier, Make, etc.).
• Familiarity with database management and SQL (preferred).
• Strong analytical and problem-solving abilities.
• Excellent communication skills to explain technical concepts clearly.
• Ability to manage multiple projects in a remote, fast-paced environment.
• Detail-oriented, proactive, and capable of troubleshooting complex processes.

Success in This Role Looks Like…

• 95% reduction in manual workflows across departments in 6 months.
• Seamless onboarding/offboarding workflows across tools like HubSpot and Asana.
• Near-zero failed automations due to well-structured error handling.
• Consistent, synced data across CRM, HR, and financial systems.
• Documented processes that support onboarding of new team members and scale

Benefits (location-based):

• Personal wellness and employee assistance program
• Educational reimbursement program
• E-learning training courses
• Company-sponsored leadership and mentoring program
• Performance bonus
• Employee referral bonus program
• Work and life balance

As a global employer, we consider numerous factors when determining compensation, including the specific job responsibilities, your geographical location, and your level of experience.

Our commitment to equity, equal opportunity, inclusion, and diversity is part of our broader commitment to respecting fundamental human rights across our value chain. RSI Security is proud to be an Equal Opportunity Employer. The Company will consider for employment qualified applicants with arrest and conviction records.

Equal Opportunity Employer/Veterans/Disabled

Who referred you to this position? Enter their first and last name here.*

What's your highest level of education completed?*

LinkedIn Profile URL:

In 150 characters or fewer, tell us what makes you unique. Try to be creative and say something that will catch our eye!* 150

Please acknowledge your understanding and compliance with the following:
1) We ask you to write out answers to evaluate your communication skills.
2) You are able to comply with our requests for written answers and will not leave blank nor write nothing (ex: n/a, -, "see resume", etc.)
3) There are two assessments you must complete as part of our application process. If you meet the qualifications of the role, you will be sent an email with the links to complete these assessments. Keep an eye on your inbox, spam and junk folders and compete in a timely manner.*

Are you legally authorized to work in your current country of residence for any employer?*

U.S. BASED APPLICANTS: Your response is MANDATORY when applying for a role with RSI. Do you need, or will you need in the future, any immigration related support or sponsorship from RSI Security in order to begin or continue employment with RSI? This includes support (such as J-1, F-1 CPT letter or STEM OPT Training Plan), visa sponsorship for employment (H-1B, H-1B1, E-3, O-1, or TN), and any EAD holders that will need longer term employment authorization (temporary work visa or permanent residency).*

Are you able to accommodate a Mon-Fri 8-5 Pacific Time Zone?*

If offered the role, what would your anticipated notice period be?*

What interests you the most about this role - OR - working for RSI Security?*

Does your resume demonstrate your experience with project management tools like Asana, Jira, Kantata/Mavenlink, Scoro, and/or other CRM platforms?*

Please briefly describe your direct experience with Asana, Jira, Kantata/Mavenlink, Scoro, and/or other CRM platforms.*

Does your resume demonstrate the required experience with HubSpot, including CRM automation and marketing workflows?*

Does your resume demonstrate strong knowledge of APIs, Webhooks, and automation tools like Zapier, Make, etc.?*

Does your resume demonstrate your experience in systems integration and workflow automation?*

Please provide a brief statement about how you have reduced manual workflows across departments in the last 6 months.*

Please provide a brief statement about your ability to build and maintain data flows between systems like HubSpot, QuickBooks, Asana, Google Workspace, JazzHR, and SparkHire.*

Based on what you read in the job description, your geographical location, and your level of experience, what is your total (OTE) annual salary expectation (in $US Dollars$) for this role?*

Have you read through the entire job posting? Do you understand the work model, expectations, requirements, location, and qualification requirements for this role?*

Do you foresee any challenges in meeting the job’s physical or scheduling requirements?*

Each step in our hiring process has been designed to help us get to know each other better. Should you advance at each stage, here's what all the steps look like:

- Application Review
- Skills and Culture Assessments
- One-Way Soft Skills Video Interview
- Hiring Manager Interview
- Panel Interview w/ Various Colleagues (FTE only)
-- Verbal, Then Written Offer
- Background Check
- Start Your Next Professional Chapter

Please confirm you have reviewed the hiring process as outlined above and can confirm your interest in continuing this journey with us.*

The following questions are entirely optional. To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more .

Invitation for Job Applicants to Self-Identify as a U.S. Veteran

• A “disabled veteran” is one of the following:
  • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
  • a person who was discharged or released from active duty because of a service-connected disability.
• A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
• An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
• An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability

Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualifiedpeople with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says wemust measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disabilityor have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one whomakes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If youwant to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract CompliancePrograms (OFCCP) website at www.dol.gov/ofccp .

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever hadsuch a condition, you are a person with a disability. Disabilities include, but are not limited to:

• Alcohol or other substance usedisorder (not currently usingdrugs illegally)
• Blind or low vision
• Cancer (past or present)
• Cardiovascular or heartdisease
• Celiac disease
• Cerebral palsy
• Deaf or serious difficultyhearing
• Diabetes
• Disfigurement, for example,disfigurement caused by burns,wounds, accidents, or congenitaldisorders
• Epilepsy or other seizure disorder
• Gastrointestinal disorders, for example,Crohn's Disease, irritable bowelsyndrome
• Mental health conditions, for example,depression, bipolar disorder, anxietydisorder, schizophrenia, PTSD
• Missing limbs or partially missing limbs
• Mobility impairment, benefiting from theuse of a wheelchair, scooter, walker,leg brace(s) and/or other supports
• Nervous system condition, for example,migraine headaches, Parkinson’sdisease, multiple sclerosis (MS)
• Neurodivergence, for example,attention-deficit/hyperactivity disorder(ADHD), autism spectrum disorder,dyslexia, dyspraxia, other learningdisabilities
• Partial or complete paralysis (anycause)
• Pulmonary or respiratory conditions, forexample, tuberculosis, asthma,emphysema

Please check one of the boxes below:

YES, I HAVE A DISABILITY, OR HAVE HAD ONE IN THE PAST NO, I DO NOT HAVE A DISABILITY AND HAVE NOT HAD ONE IN THE PAST I DO NOT WANT TO ANSWER

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.