System Admin & Solution Architect, Workday HCM

your adv; Chicago, Northern (IL, KY); Hybrid; USD 140,000 - 170,000; Full time

Benefits offered by this job

Full benefits

401(k) match

Training & development

Paid time off

Job summary

your adv is seeking a System Admin & Solution Architect for Workday HCM to design, configure, and optimize the platform. You will be a technical expert and strategic partner for HR operations and employee experience.

Lead Workday enhancements, integrations to payroll/finance, and governance with data integrity and compliance across the ecosystem. Occasional travel is required.

Qualifications

• Bachelor’s degree in HRIS, IS, CS or related field; master’s preferred.
• 5+ years in Workday HCM including admin, config and architecture.
• Proven track record implementing Workday across multiple modules.

Responsibilities

• System administration and configuration of Workday HCM modules.
• Lead design and implementation of new Workday integrations and processes.
• Maintain data accuracy and governance across Workday environment.
• Collaborate with HR, IT, and vendors to resolve issues and optimize.

Skills

Workday data model

Security framework

Analytical skills

Project management

Communication

Stakeholder engagement

Independent work

Travel readiness

Education

Bachelor’s in HRIS/IS/CS

Master’s preferred

Tools

EIB

Core Connectors

Workday Studio

Workday API integrations

Job description

System Admin & Solution Architect, Workday HCM

The Workday HCM System Administrator & Solution Architect is responsible for the overall design, configuration, maintenance, and optimization of the Workday Human Capital Management (HCM) platform. This role serves as both a technical expert and a strategic partner, ensuring that Workday supports the organization’s HR operations, business objectives, and employee experience. The ideal candidate combines deep Workday technical expertise with business process knowledge to architect scalable solutions, manage integrations, lead system enhancements, and ensure data integrity and compliance across the Workday ecosystem.

The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management, and marketing services to manufacturers, suppliers, and producers of food products and consumer packaged goods. The Company services a variety of trade channels, including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics, and home centers. We bridge the gap between manufacturers and retailers, providing consumers with access to the best products available in the marketplace today. Take this opportunity to join North America’s leading business solutions provider and build your career working with amazing people in a growing industry!

What we offer

• Full-Time Benefits (Medical, Dental, Vision, Life)
• 401(k) with company match
• Training and Career Development
• Generous Paid Time-Off

Responsibilities

• System Administration & Configuration
• Manage day-to-day administration of the Workday HCM platform, including security, roles, business process configuration, and data management.
• Configure and maintain core HCM modules such as Core HR, Absence, Time Tracking, Compensation, Talent, Recruiting, and Performance.
• Develop and implement Workday business processes, calculated fields, condition rules, and EIB integrations.
• Maintain data accuracy through audits, validations, and proactive system monitoring.

Solution Architecture & Design

• Serve as the primary architect for Workday-related projects and enhancements, aligning solutions with business goals and technical standards.
• Translate HR and business requirements into functional and technical specifications.
• Lead the design and implementation of new modules, functionality, and system integrations (Workday to downstream systems such as Payroll, Finance, or third-party vendors).
• Evaluate and recommend system improvements, upgrades, and innovations to optimize user experience and process efficiency.

Governance & Support

• Establish and maintain Workday governance, documentation, and change management processes.
• Manage Workday releases and ensure timely testing, communication, and adoption of new features.
• Partner with HR, Payroll, IT, and external vendors to troubleshoot and resolve system issues.
• Maintain system security, user access controls, and compliance with company and regulatory requirements.

Stakeholder Collaboration & Leadership

• Act as a strategic advisor to HR leadership on Workday capabilities and process optimization.
• Provide training, support, and mentorship to HR and technical team members on Workday functionality.
• Lead cross-functional projects and serve as the liaison between HR, IT, and external Workday consultants.

Qualifications

• Education & Experience
• Bachelor’s degree in human resources, Information Systems, Computer Science, or a related field (master’s preferred).
• 5+ years of hands-on experience with Workday HCM, including system administration, configuration, and architecture.
• Proven experience designing and implementing Workday solutions across multiple HCM modules.

Skills & Competencies

• Deep understanding of Workday data model, business processes, and security framework.
• Strong analytical, problem-solving, and project management skills.
• Excellent communication and stakeholder engagement abilities.
• Experience with integration tools (EIB, Core Connectors, Workday Studio, API) and report writing (Advanced, Matrix, Composite Reports).
• Occasional travel required, 10% - 20%.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Preferred Qualification

• Workday certification(s) in HCM Core, Reporting, Security, or Integration are highly preferred.
• Experience with Workday Extend or Prism Analytics.
• Prior experience in global or multi-entity Workday environments.
• Active role in Workday implementation within the last 5 years strongly preferred.

Job Will Remain Open Until Filled