SYEP Administrative Assistant

Commonpoint Queens (Samuel Field YM and YWHA); United States; Hybrid; USD 17,047 - 24,280; Part time

Job summary

Commonpoint Queens (Samuel Field YM and YWHA) is seeking a Part-Time Administrative Assistant for the Summer Youth Employment Program at John Bowne High School in Flushing and/or remotely. The role involves providing administrative support, managing documentation, and assisting with data collection.

The ideal candidate will have strong organizational skills, proficiency in Microsoft Office and Google Workspace, and excellent communication abilities. This position offers a hybrid work schedule and a salary of approximately $15 per hour.

Qualifications

• Current undergraduate or graduate students and recent graduates are encouraged to apply.
• Strong time management and ability to prioritize tasks.
• Ability to remain composed under pressure.

Responsibilities

• Provide administrative support for the Summer Youth Employment Program.
• Draft routine correspondence and manage workflow.
• Assist with data collection and tracking program outcomes.

Skills

Organizational skills

Proficiency in Microsoft Office

Strong verbal communication skills

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Job description

About the Position

The Part-Time Administrative Assistant will work in the Summer Youth Employment Program (SYEP) at John Bowne High School in Flushing and/or remotely, reporting to the SYEP Program Operations Coordinator.

Responsibilities

• Provide administrative support, including organizing and maintaining documentation and digital records (including confidential materials)
• Prepare materials for meetings and conferences
• Draft routine correspondence
• Support office staff and visitors
• Communicate with student applicants and participants via phone and email
• Assist with data collection and tracking program outcomes
• Perform data entry and general clerical tasks
• Manage workflow to meet deadlines and ensure accuracy
• Generate memos, emails, and reports
• Maintain office equipment (computers, copiers, etc.)
• Respond to questions and information requests
• Order office supplies and research vendors
• Answer incoming calls and assist with receptionist duties
• Perform other tasks as assigned

Qualifications

• High school diploma or equivalent
• Current undergraduate or graduate students and recent graduates are encouraged to apply
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office, Google Workspace, and general internet use
• Excellent time management and ability to prioritize tasks
• Strong verbal and written communication skills

Preferred Qualifications

• 1–2 years of office experience
• Experience managing data and generating reports
• Familiarity with office operations, including equipment maintenance and vendor management
• Ability to remain composed under pressure and respond to feedback
• Ability to analyze and synthesize information
• Experience working with diverse populations

Job Details

Schedule: Seasonal, Part-Time (up to ~25 hours per week)
Salary: ~\$15 per hour (approximate)
Expected Start Date: January
Modality: Hybrid (remote + in-person)

Equal Opportunity Statement

Commonpoint reserves the right to revise job duties as needed and is an equal opportunity employer. Auxiliary aids and services are available upon request for individuals with disabilities.