Surgical Services Admin Assist

Scotland Healthcare System; Laurinburg (NC); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Competitive compensation

Paid Parental Leave

On-Site Childcare

Flexible scheduling

Career growth opportunities

Job summary

Scotland Health Care System's Scotland Memorial Hospital is hiring a Full-time Administrative Assistant in the Surgery Department. You will coordinate calendars, prepare spreadsheets, maintain files, and support daily operations.

Responsibilities include payroll assistance, data entry for staffing schedules (OR, Endo, PACU, CS), generating reports, coordinating projects and meetings, and acting as a department resource while delivering professional, patient-centered service.

Qualifications

• Minimum 1–2 years of administrative assistant experience.
• Experience in a hospital or medical setting preferred.
• Strong communication and customer service skills.

Responsibilities

• Maintain surgical services calendar, coordinate meetings, prepare spreadsheets, maintain files, process forms.
• Act as a department resource, directing questions to the appropriate person.
• Coordinate projects, committees, agendas, and minutes for SS leadership.
• Handle multiple concurrent tasks to support daily operations of the office.
• Assist SS leadership with payroll and data entry for staffing.
• Input data into AMION for call staff and create four-week staffing schedules.
• Run reports on block utilization, volumes, and other metrics as directed.
• Provide backup coverage for the surgery scheduler.
• Support compliance audits with data collection and reporting.
• Maintain vendor and staff communications and update calendars as needed.

Skills

Strong Administrative Skills

Advanced Computer Skills

MS Word and Excel

Superior Communication Skills

Independent and Team Player

Tools

AMION

Job description

Department:Scotland Memorial Hospital - Surgery RoomStatus:Full timeShift:Various (United States of America)Schedule Details/Additional Information:Experience:Minimum Requirements: 1-2 Years Of Administrative Assistant ExperiencePreferred At Hire: Medical Assistant Or Hospital Related ExperienceComputer Skills:Minimum Requirements: Strong Administrative Skills, As Well As Advanced Computer Skills Including Knowledge Of Ms Word And Excel.Preferred At Hire: SameOther Requirements:Minimum Requirements: Superior Communication Skills. Ability To Work Independently And Function As Part Of A Team. The Position Requires A Person To Be Self-Motivated, Need Minimal Supervision And Can Perform In A Stressful Environment.Preferred At Hire: SameJob Description:1.Maintain surgical services calendar, coordinate meetings, prepare spreadsheets, maintain files, process forms. 2.Act as a department resource in answering questions or directing concerns to the appropriate person. 3.Coordinate projects, analyses, committee meetings, agenda and minutes as directed by SS leadership. 4.Handle multiple concurrent tasks concurrent to support and manage daily operations of the office. 5.Ensure the Surgical Services department runs smoothly by having a comprehensive knowledge of the day to day office responsibilities as well as having a positive, enthusiastic, welcoming demeanor. 6.Assist SS leadership with payroll. 7.Input data into AMION for call staff. 8.Input and distribute four week staffing schedule for OR, Endo, PACU and CS. 9.Run various reports as directed by SS leadership (block utilization, interval note compliance, monthly volumes, AHA, case comparisons, FCOTS, turnover times, case hours, etc. 10.Provide backup coverage for the surgery scheduler. 11.Collect data for quarterly corporate compliance audits. 12.Enter service requests as needed for IT, Biomed, and Engineering. 13.Collect daily orders and manage surgeon's and anesthesia lunch. 14.Input data for MEC scorecard, Ortho Co-management dashboard and SCEC dashboard. 15.Maintain user list for scrub machines. 16.Assists Senior Director with agreement checklists and contracts as needed. 17.Maintain tracking boards. 18.Maintain nutritional stock in Surgeon's lounge. 19.Communicate events, meetings, and in-services to staff as needed. 20.Order office supplies as needed. 21.Receives and screensthe escorts and introduces visitors (students, vendors, etc.) to SS Leadership. 22.Updates calendar for Senior Director as needed scheduling and canceling appointments.CareersAt Scotland Health Care System, we’re proud to employ a team of dedicated professionals who embody the Scotland Way.Founded in 1946, Scotland Health Care System is a community-owned, not-for-profit organization serving Laurinburg, North Carolina. Our mission is simple yet powerful: to deliver safe, high-quality, compassionate, and sustainable health care to everyone in need.We offer a full spectrum of services—including inpatient, outpatient, and emergency care—along with specialized programs in cancer treatment, cardiac care, surgical services, and women’s health.Our culture is built on caring—for our patients and for our people. We believe that when we take exceptional care of our employees, they can provide exceptional care to our communities. That’s why we offer:Competitive compensationFamily-friendly benefits including Paid Parental Leave and On-Site ChildcareFlexible schedulingExclusive savings programsCareer growth and advancement opportunitiesIf you’re looking for more than just a job—if you want a meaningful career where you can make a difference—Scotland Health Care System is the place for you. Join our team today!