Surgical Services Admin Assist

970 Scotland Memorial Hospital, Inc; Laurinburg (NC); On-site; USD 34,000 - 44,000; Full time

Job summary

Scotland Memorial Hospital is seeking an administrative assistant to support the Surgery Department in Laurinburg, NC. The role involves calendar management, data entry, spreadsheet preparation and daily office operations to ensure smooth surgical services.

Qualifications include 1–2 years in an administrative role, superior communication, and the ability to work independently as part of a team in a fast-paced hospital setting.

Qualifications

• 1-2 years of administrative assistant experience preferred
• Experience in hospital or healthcare setting preferred at hire
• Strong communication and organizational skills

Responsibilities

• Maintain surgical services calendar and coordinate meetings
• Prepare spreadsheets and maintain files
• Handle daily office operations and respond to inquiries
• Input data into AMION for call staff and staffing schedules
• Run reports and assist in payroll processes as needed
• Update calendars and coordinate scheduling for Senior Director
• Coordinate office supplies and maintain office environments
• Assist leadership with contracts and documentation

Skills

Administrative skills

MS Word

MS Excel

Job description

Department: Scotland Memorial Hospital - Surgery Room Status: Full time Shift: Various (United States of America) Schedule Details/Additional Information: Experience: Minimum Requirements: 1-2 Years Of Administrative Assistant Experience Preferred At Hire: Medical Assistant Or Hospital Related Experience Computer Skills: Minimum Requirements: Strong Administrative Skills, As Well As Advanced Computer Skills Including Knowledge Of Ms Word And Excel. Preferred At Hire: Same Other Requirements: Minimum Requirements: Superior Communication Skills. Ability To Work Independently And Function As Part Of A Team. The Position Requires A Person To Be Self-Motivated, Need Minimal Supervision And Can Perform In A Stressful Environment. Preferred At Hire: Same

Job Description

1. Maintain surgical services calendar, coordinate meetings, prepare spreadsheets, maintain files, process forms.
2. Act as a department resource in answering questions or directing concerns to the appropriate person.
3. Coordinate projects, analyses, committee meetings, agenda and minutes as directed by SS leadership.
4. Handle multiple concurrent tasks concurrent to support and manage daily operations of the office.
5. Ensure the Surgical Services department runs smoothly by having a comprehensive knowledge of the day to day office responsibilities as well as having a positive, enthusiastic, welcoming demeanor.
6. Assist SS leadership with payroll.
7. Input data into AMION for call staff.
8. Input and distribute four week staffing schedule for OR, Endo, PACU and CS.
9. Run various reports as directed by SS leadership (block utilization, interval note compliance, monthly volumes, AHA, case comparisons, FCOTS, turnover times, case hours, etc.
10. Provide backup coverage for the surgery scheduler.
11. Collect data for quarterly corporate compliance audits.
12. Enter service requests as needed for IT, Biomed, and Engineering.
13. Collect daily orders and manage surgeon’s and anesthesia lunch.
14. Input data for MEC scorecard, Ortho Co-management dashboard and SCEC dashboard.
15. Maintain user list for scrub machines.
16. Assists Senior Director with agreement checklists and contracts as needed.
17. Maintain tracking boards.
18. Maintain nutritional stock in Surgeon's lounge.
19. Communicate events, meetings, and in-services to staff as needed.
20. Order office supplies as needed.
21. Receives and screensthe escorts and introduces visitors (students, vendors, etc.) to SS Leadership.
22. Updates calendar for Senior Director as needed scheduling and canceling appointments.

Careers At Scotland Health Care System, we’re proud to employ a team of dedicated professionals who embody the Scotland Way. Founded in 1946, Scotland Health Care System is a community-owned, not-for-profit organization serving Laurinburg, North Carolina. Our mission is simple yet powerful: to deliver safe, high-quality, compassionate, and sustainable health care to everyone in need. We offer a full spectrum of services—including inpatient, outpatient, and emergency care—along with specialized programs in cancer treatment, cardiac care, surgical services, and women’s health. Our culture is built on caring—for our patients and for our people. We believe that when we take exceptional care of our employees, they can provide exceptional care to our communities. That’s why we offer: Competitive compensation Family-friendly benefits including Paid Parental Leave and On‑Site Childcare Flexible scheduling Exclusive savings programs Career growth and advancement opportunities.

We are a community owned and controlled not-for-profit organization that includes Scotland Memorial Hospital, Scotland Physicians Network with sixteen medical practices, Scotland Regional Hospice (formerly Hospice of Scotland County), Scotland Family Counseling Center, and Scotland Memorial Foundation. Here at Scotland Health Care System, we understand that healthcare is evolving. Advances in medicine and strides in technology are providing local communities access to better healthcare. It is our desire to provide you the best care possible. Our staff will be here to help you and your loved ones when the need arises.

Our Beliefs About Our Future: To successfully accomplish our Mission and Vision our transformation must include creative and innovative changes in what we do and how we do it. We must change from a hospital and provider-centric model to a patient-centered, ambulatory model. There will be a continued focus on moving the industry to an increasingly ambulatory based delivery model focused on the health of the individual patient and the overall health of the population we serve. New payment models will incent us to better coordinate our patient’s care along the continuum of services. This includes both how our patients are treated and how their treatment information flows. New partners, arrangements, and competitors will emerge for us as a result of the new treatment and payment models. We will be strategically advantaged by coordinating access to a comprehensive continuum of care. Patients and their families will behave more like Consumers, expecting more Value, Convenience, and Access, in addition to caring and compassionate Service. Limited opportunities to pursue Smart Growth will necessitate us focusing our strategic efforts and resource allocation decisions.