Scheduler 4, Radiation Oncology

Beth-Israel-Lahey-Health; Peabody (MA); On-site; USD 33,000 - 44,000; Full time

Job summary

Beth Israel Lahey Health is seeking an experienced Scheduling Coordinator to organize and oversee the scheduling of patient procedures and related services in Peabody, MA. You will manage the daily workflow, liaise with medical staff, and ensure accurate data entry and patient communications.

The role emphasizes strong communication, leadership abilities, and a patient-centered approach. Training will be provided to align with department standards and improve scheduling efficiency.

Qualifications

• Strong communication and leadership skills with exceptional patient relation and customer service abilities.
• Familiarity with computer systems and data entry.
• Knowledge of Windows OS and data entry in medical settings.
• Comfort with medical terminology and documentation.
• Experience in a medical environment preferred and leadership exposure.

Responsibilities

• Schedules patients for procedures, post-operative appointments and prep instructions; manages wait list.
• Notifies patients of scheduled procedures and provides location, time and prep details.
• Maintains scheduling systems and collects patient data across multiple applications.
• Registers patients and ensures demographic data accuracy.
• Communicates daily schedules and updates staff with changes.
• Trains schedulers in collaboration with the manager/advisor.

Skills

Communication

Leadership

Patient relations

Customer service

Education

High School Diploma

Tools

Windows OS

Data entry systems

Medical terminology

Job description

Peabody, MA • Lahey Clinic, Peabody • Full-time • DayWhen you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.Responsible for the efficient organization and operation of scheduling for all patient procedures and services. Oversees the scheduling function and collaborates with the manager/advisor to develop, monitor and maintain systems pertaining to all aspects of the scheduling and billing processes.Job Description:Essential Duties & Responsibilities including but not limited to:1) Schedules patients for procedures; post-operative appointments and preparation instructions, follow up and wait list process.2) Notify patients of scheduled procedures.3) Ensures all communications are timely and provide complete details of procedure, location, and time and required. Provides patients with information pertaining to surgery or procedure.4) Maintains multiple applications for scheduling of procedures & collection of patient data.5) Schedules procedure, medical staff & clinical resources.6) Completes accurate & timely journal entries.7) Collaborates with both internal & external partners to obtain resources.8) Maintains physician &/or surgeon's schedule.9) Registers patient & ensures demographic data is entered accurately.10) Communicates schedules on a daily basis. Reviews with advisor/manager. Updates staff with revisions. Posts schedules.11) Acts as liaison to with internal departments and external resources and agencies.12) Actively provides ongoing training of schedulers in collaboration of manager/advisor.13) Performs all other duties as needed or directed to meet the needs of the department.Minimum Qualifications:Education: High School GraduateLicensure, Certification, Registration: NoneSkills, Knowledge & Abilities:Strong communication and leadership skills with exceptional patient relation and customer service skills.Familiarity with computer systems and data entry.Windows KnowledgeKnowledge of medical terminology.Must have excellent written and verbal communication skills and customer service driven/focusedIn the absence of any of these skills, demonstrates the ability to be thoroughly trained to meet organizational standards.Experience: Minimum 3 years’ experience in medical environment. Previous experience in a leadership position.Pay Range:$23.73 – $31.94The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.Equal Opportunity Employer/Veterans/DisabledJob detailsEmployment: Full-timeHours/Week: 40Shift: DayCategory: Staffing / SchedulingPay Range: $23.73 - $31.94FLSA: Non-ExemptReq ID: JR103232