Surgical Scheduler - Orthopedics/Neurosurgery

Visa Hunt; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

Visa Hunt in the United States is seeking a detail-oriented Surgical Scheduler to coordinate every step of the patient’s surgical journey. You will manage scheduling, paperwork, and communications between patients, providers, and third-party services to ensure timely care.

The role requires strong organization, excellent communication, and familiarity with medical terminology and EMR systems. This is a full-time on-site position, with duties spanning pre-op to post-op coordination.

Qualifications

• Previous experience in surgical scheduling or medical office administration preferred.
• Strong organizational and communication skills.
• Ability to multitask and manage time efficiently.
• Knowledge of medical terminology and procedures is a plus.
• Proficient in using office equipment and standard software applications (e.g., fax, EMR systems).

Responsibilities

• Schedule surgical procedures and related appointments.
• Manage patient surgical files from initial indication through to the operating room.
• Complete and fax required paperwork to the OR and Pre-Admission Testing (PAT).
• Order special equipment and surgical supplies as needed.
• Fax prescriptions to Primary Care Physicians (PCP) and Cardiology offices for pre-surgical clearance.
• Order braces, stimulators, or other medical devices required for surgery.
• Contact PCP and Cardiology offices to obtain surgical clearances.
• Schedule pre- and post-operative appointments as needed.
• Fax completed surgery packets to the hospital once the chart is finalized.
• Call patients the day before surgery to confirm details and answer questions.
• Handle third-party scheduling and equipment ordering related to surgical needs.
• Answer incoming phone calls and return messages promptly.
• Make confirmation calls to ensure all pre-surgical steps are completed.
• Perform scanning and documentation of all relevant paperwork.
• Assist with other administrative tasks as assigned by the Surgical Scheduling Manager.

Skills

Organizational skills

Communication skills

Multitasking

Medical terminology knowledge

Administrative tasks

Tools

EMR systems

Fax machines

Office software

Scheduling software

Job description

PLEASE DO NOT APPLY IF YOU DO NOT LIVE IN

NJ, DE, PA, or FL

Job Title: Surgical Scheduler

Job Type: Full-Time

Position Summary:

We are seeking a detail-oriented and organized Surgical Scheduler to join our healthcare team. The ideal candidate will be responsible for coordinating all aspects of the surgical scheduling process and ensuring smooth communication between patients, providers, and third-party services. This role plays a key part in managing the patient's surgical journey—from initial indication to the day of surgery.

Key Responsibilities:

• Schedule surgical procedures and related appointments.
• Manage patient surgical files from initial
  indication through to the operating room.
• Complete and fax required paperwork to the OR and Pre-Admission Testing (PAT).
• Order special equipment and surgical supplies as needed.
• Fax prescriptions to Primary Care Physicians (PCP) and Cardiology offices for pre-surgical clearance.
• Order braces, stimulators, or other medical devices required for surgery.
• Contact PCP and Cardiology offices to obtain surgical clearances.
• Schedule pre- and post-operative appointments as needed.
• Fax completed surgery packets to the hospital once the chart is finalized.
• Call patients the day before surgery to confirm details and answer questions.
• Handle third-party scheduling and equipment ordering related to surgical needs.
• Answer incoming phone calls and return messages promptly.
• Make confirmation calls to ensure all pre-surgical steps are completed.
• Perform scanning and documentation of all relevant paperwork.
• Assist with other administrative tasks as assigned by the Surgical Scheduling Manager.

Qualifications:

• Previous experience in surgical scheduling or medical office administration preferred.
• Strong organizational and communication skills.
• Ability to multitask and manage time efficiently.
• Knowledge of medical terminology and procedures is a plus.
• Proficient in using office equipment and standard software applications (e.g., fax, EMR systems).