Surgical Scheduler - Orthopaedics

Orthopaedic Solutions Management; Gainesville (FL); On-site; USD 29,000 - 32,000; Full time

Job summary

Florida Orthopaedic Institute in Gainesville is seeking a Surgical Scheduler to perform secretarial duties for physicians, scheduling procedures (in-office, outpatient, inpatient), pre- and post-op appointments, medical clearances, and related orders. The role supports Foot and Ankle services and requires strong organizational skills.

The candidate should be proficient in Excel and Word, possess knowledge of medical terminology, and maintain a high level of customer service in a fast-paced

Qualifications

• Surgical coordination experience required.
• Proficient in Excel and Word.
• Must have knowledge of medical terminology.

Responsibilities

• Coordinate and schedule procedures or surgeries, pre- and post-op appointments.
• Interact with patients, physicians, and staff, providing timely information.
• Initiate and track medical clearances and authorizations.
• Obtain financial estimates and ensure pre-payment as required.
• Maintain HIPAA confidentiality and provide excellent customer service.
• Organize and file documents in the patient’s medical record.

Skills

Surgical coordination experience

Medical terminology knowledge

Tools

Excel

Word

Job description

Gainesville | NCF
7540 W. University Ave
Gainesville, FL 32607, USA

• Pay or shift range: $21 USD to $23 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Position Summary: The Surgical Scheduler position will be responsible for performing secretarial duties for physician, which includes, scheduling surgical procedures (in office, outpatient, inpatient), scheduling pre- and post-op appointments, medical clearances, orders for medical supplies and DME, obtaining surgical benefits, authorizations for surgery and collections of pre-surgery deposits. The Surgical Scheduler will manage all incoming calls, questions, faxes, and emails related to surgery and back up the Medical Assistants in clinic rooming patients, entering orders, etc. as needed. This role is assigned in Foot and Ankle which makes direct experience a huge plus.

Qualifications:

• Surgical coordination experience required.
• Proficient in Excel and Word.
• Must have knowledge of medical terminology.

Ability to maintain a cheerful, positive, and respectful attitude in a high-paced and stressful environment.

Excellent organizational and interpersonal skills, as well as a strong sense of customer service

Ability to multi-task and maintain high attention to detail

Excellent telephone, computer and typing skills

Ability to uphold organizational values, work ethically and with integrity, treat people respectfully and in a way that inspires trust

Ability to work under limited supervision as well as function as a leader within the department and to all staff members

Must possess excellent written and verbal communication skills.

Bilingual is preferred.

Key Responsibilities:

Coordinate and schedule procedures or surgeries, pre and post op appointments as designated by physicians.

Interact with patients, physicians, and other staff, both internal and external, providing timely and responsive information

Coordinate processes and route all paperwork as required to meet physician and facility requirements.

Initiate and track medical clearances as required by physician or physician extender.

Initiate and track authorization for procedures, surgeries, ancillary services, and medical supplies, as needed for surgery

Obtain financial estimate for procedures, surgeries, ancillary services, and medical supplies

Contact the patient to ensure that pre-payment is collected prior to procedure being performed, following guidelines.

Triages, manages, and documents all incoming surgery related calls to physician.

Complete all “tasks” and orders in a timely manner

Scan internal documents accurately into patient’s medical record

Demonstrate courteous and helpfulness toward patients and their families

Display flexibility in work schedule dependent on clinic needs

Maintains strictest confidentiality in accordance with HIPAA compliance

Answer phone calls, emails and following up with clinical inbox

Coordinate and make sure that all DME is available prior to surgery

Completes all disability forms for patient

Other duties as assigned

At FOI our goal is to provide our patients with world-class orthopedic care.

Our mission of providing the best care encompasses not only the care the physician provides, but all medical and administrative aspects of the patients encounter with Florida Orthopaedic Institute (FOI) as well. Every staff member plays a vital role in this mission. We take pride in receiving the Patriot Award from the Department of Defense for the support that we give to National Guard and Reserve members who are employed by FOI. We are committed to encouraging a culture of inclusion reflective of the communities we serve, and we provide equal opportunity to all. Florida Orthopaedic Institute conforms to the spirit as well as to the letter of all applicable laws and regulations.

What we offer:

Full time opportunities available, with room for career growth and advancement.

Excellent job security and stability, to promote an optimal work life balance.

Be part of this dynamic and growing high level Clinic Services team!

Orthopaedic Solutions Management is a Drug Free Workplace

We are committed to maintaining a safe, healthy, and productive work environment. As part of this commitment, we operate as a drug-free workplace. All candidates will be required to undergo pre-employment drug screening and/or be subject to random drug testing in accordance with applicable laws and company policy.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.