Surgical Scheduler

Florida Orthopaedic Institute; Gainesville (FL); On-site; USD 29,000 - 32,000; Full time

Job summary

Florida Orthopaedic Institute in Gainesville, FL is seeking a Medical Assistant serving as Surgical Scheduler. You will coordinate and schedule surgeries, manage pre/post-op appointments, and handle medical clearances and authorizations.

The role requires surgical coordination experience, Excel/Word proficiency, and strong customer service. Bilingual preferred; ability to multi-task and work under limited supervision is essential.

Qualifications

• Surgical coordination experience required.
• Proficient in Excel and Word.
• Must have knowledge of medical terminology.
• Excellent telephone, computer and typing skills.
• Bilingual is preferred.
• Ability to multi-task and maintain high attention to detail.
• Ability to work under limited supervision and lead within the department.

Responsibilities

• Coordinate and schedule procedures or surgeries, pre and post op appointments.
• Interact with patients, physicians, and staff, providing timely information.
• Coordinate processes and route paperwork to meet physician and facility requirements.
• Initiate and track medical clearances as required.
• Initiate and track authorization for procedures, surgeries, ancillary services, and medical supplies.
• Obtain financial estimates for procedures, surgeries, ancillary services, and medical supplies.
• Contact the patient to ensure pre-payment is collected prior to procedure.
• Triages, manages, and documents all incoming surgery related calls.
• Complete all tasks and orders in a timely manner.
• Scan internal documents accurately into patient’s medical record.
• Demonstrate courteous and helpfulness toward patients and their families.
• Display flexibility in work schedule dependent on clinic needs.
• Maintains HIPAA compliance and confidentiality.
• Answer calls, emails and follow up with clinical inbox.
• Coordinate and ensure DME is available prior to surgery.
• Completes all disability forms for patient.
• Other duties as assigned.

Skills

Surgical coordination

Medical terminology

Customer service

Multi-tasking

Phone skills

Tools

Excel

Word

Job description

Gainesville | NCF 7540 W. University Ave Gainesville, FL 32607, USA

• Pay or shift range: $21 USD to $23 USD The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Position Summary: The Medical Assistant who holds the Surgical Scheduler position will be responsible for performing secretarial duties for physician, which includes, scheduling surgical procedures (in office, outpatient, inpatient), scheduling pre- and post-op appointments, medical clearances, orders for medical supplies and DME, obtaining surgical benefits, authorizations for surgery and collections of pre-surgery deposits. The Surgical Scheduler will manage all incoming calls, questions, faxes, and emails related to surgery and back up the Medical Assistants in clinic rooming patients, entering orders, etc. as needed.

Qualifications:

• Surgical coordination experience required.
• Proficient in Excel and Word.
• Must have knowledge of medical terminology

• Ability to maintain a cheerful, positive, and respectful attitude in a high-paced and stressful environment.
• Excellent organizational and interpersonal skills, as well as a strong sense of customer service
• Ability to multi-task and maintain high attention to detail
• Excellent telephone, computer and typing skills
• Ability to uphold organizational values, work ethically and with integrity, treat people respectfully and in a way that inspires trust
• Ability to work under limited supervision as well as function as a leader within the department and to all staff members
• Must possess excellent written and verbal communication skills.
• Bilingual is preferred.

Key Responsibilities:

• Coordinate and schedule procedures or surgeries, pre and post op appointments as designated by physicians.
• Interact with patients,’ physicians, and other staff, both internal and external, providing timely and responsive information
• Coordinate processes and route all paperwork as required to meet physician and facility requirements.
• Initiate and track medical clearances as required by physician or physician extender.
• Initiate and track authorization for procedures, surgeries, ancillary services, and medical supplies, as needed for surgery
• Obtain financial estimate for procedures, surgeries, ancillary services, and medical supplies
• Contact the patient to ensure that pre-payment is collected prior to procedure being performed, following guidelines.
• Triages, manages, and documents all incoming surgery related calls to physician.
• Complete all “tasks” and orders in a timely manner
• Scan internal documents accurately into patient’s medical record
• Demonstrate courteous and helpfulness toward patients and their families
• Display flexibility in work schedule dependent on clinic needs
• Maintains strictest confidentiality in accordance with HIPAA compliance
• Answer phone calls, emails and following up with clinical inbox
• Coordinate and make sure that all DME is available prior to surgery
• Completes all disability forms for patient
• Other duties as assigned

At FOI our goal is to provide our patients with world-class orthopedic care.

Our mission of providing the best care encompasses not only the care the physician provides, but all medical and administrative aspects of the patients encounter with Florida Orthopaedic Institute (FOI) as well. Every staff member plays a vital role in this mission. We take pride in receiving the Patriot Award from the Department of Defense for the support that we give to National Guard and Reserve members who are employed by FOI. We are committed to encouraging a culture of inclusion reflective of the communities we serve, and we provide equal opportunity to all. Florida Orthopaedic Institute conforms to the spirit as well as to the letter of all applicable laws and regulations.

What we offer:

Full time opportunities available, with room for career growth and advancement.

Excellent job security and stability, to promote an optimal work life balance.

Be part of this dynamic and growing high level Clinic Services team!

Orthopaedic Solutions Management is a Drug Free Workplace

We are committed to maintaining a safe, healthy, and productive work environment. As part of this commitment, we operate as a drug-free workplace. All candidates will be required to undergo pre-employment drug screening and/or be subject to random drug testing in accordance with applicable laws and company policy.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.