Surgical Scheduler - Ambulatory Surgery Center

Trinity Health; Maywood (IL); On-site; USD 26,000 - 41,000; Full time

Benefits offered by this job

Benefits from Day One

Daily Pay

Career Development

Tuition Reimbursement

On Site Fitness Center

Referral Rewards

Job summary

Loyola Medicine, part of a large Trinity Health system in Illinois, is seeking an organized scheduling coordinator to manage surgical appointments, pre-op clearances, and essential documentation. The role acts as the bridge between patients, providers, insurers, and care teams to ensure timely authorizations and smooth case coordination.

The ideal candidate has a high school diploma, 1–2 years in similar roles, and familiarity with Epic Optime.

Qualifications

• High school diploma required; additional training preferred.
• Administrative or technical background with 2–3 years of college is preferred.
• 1–2 years of related experience required; 3–5 years preferred.

Responsibilities

• Coordinate surgical scheduling, pre-op appointments, and clearances across care settings using Epic Optime.
• Serve as liaison between patients, providers, insurance carriers, and care teams for timely authorizations and case coordination.
• Obtain and verify consents, approvals, and documentation for surgical procedures.
• Coordinate complex multi-provider cases and provide patients with procedural information and scheduling support.
• Perform administrative duties and collaborate with multidisciplinary teams to support efficient operations and compliance.

Skills

Scheduling

Communication

Coordination

Administrative support

Education

High school diploma

2-3 years college (preferred)

Tools

Epic Optime

Job description

Employment Type: Full time Shift: Day Shift Description: Loyola Medicine, a member of Trinity Health, is a nationally ranked academic, quaternary care system based in Chicago's western suburbs. With its main campus at Loyola University Medical Center, Loyola Medicine is part of a comprehensive three-hospital system including Loyola University Medical Center, Gottlieb Memorial Hospital, and MacNeal Hospital. If you’re passionate about delivering exceptional care and making a difference in the lives of our communities, join the Loyola team and become Loyola Strong!

What you’ll do:

• Coordinate surgical scheduling, pre-op appointments, and clearances across multiple care settings using Epic Optime.
• Serve as a liaison between patients, providers, insurance carriers, and care teams to ensure timely authorizations and seamless case coordination.
• Obtain and verify required consents, approvals, and documentation for surgical procedures.
• Coordinate complex multi-provider cases and provide patients with procedural information and scheduling support.
• Perform administrative duties and collaborate with multidisciplinary teams to support efficient operations and compliance.

What we offer:

• Benefits from Day One
• Daily Pay
• Career Development
• Tuition Reimbursement
• On Site Fitness Center (Gottlieb Memorial Hospital & LUMC)
• Referral Rewards

What you’ll need for this job:

• Minimum Education: High school diploma required; additional training or experience preferred
• Preferred: Administrative or technical background acquired through completion of 2 - 3 years of college
• Minimum Experience: Required: 1-2 years of previous job-related experience
• Preferred: 3-5 years of previous job-related experience
• Compensation Pay Range: $19.07- $29.55 per hour Actual compensation will fall within the range but may vary based on factors such as experience, qualifications, education, location, licensure, certification requirements, and comparisons to colleagues in similar roles.

Benefits:

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Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Trinity Health is one of the largest not-for-profit, faith-based health care systems in the nation. Together, we’re 121, 000 colleagues and nearly 36, 500 physicians and clinicians caring for diverse communities across 27 states.

Nationally recognized for care and experience, our system includes 101 hospitals, 126 continuing care locations, the second largest PACE program in the country, 136 urgent care locations, and many other health and well-being services.

Based in Livonia, Michigan, in fiscal year 2023, we invested $1.5 billion in our communities through charity care and other community benefit programs.

For more information, visit http://www.trinity-health.org. You can also follow Trinity Health on LinkedIn.