Surgical Scheduler

The Bachrach Group; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

The Bachrach Group is seeking an experienced Medical Scheduling Coordinator in New York to manage surgical procedures, coordinate dates and locations, and verify insurance authorizations. You will educate patients on pre- and post-operative steps and ensure all documentation is complete.

The role requires strong organizational and communication skills, EMR and Office proficiency, and the ability to work independently while collaborating with physicians and clinical staff in a fast-paced

Qualifications

• High school diploma or equivalent required; associate degree or medical administrative certification preferred.
• Minimum 1–2 years of medical scheduling or healthcare administrative experience preferred.
• Previous surgical scheduling experience strongly preferred.
• Knowledge of medical terminology, surgical procedures, and insurance authorization processes.
• Experience using EMR systems and Microsoft Office applications.
• Excellent organizational, time management, and problem-solving skills.
• Strong verbal and written communication skills.
• Ability to work independently while collaborating with physicians, clinical staff, and patients.
• Ability to prioritize multiple tasks in a fast-paced healthcare environment.

Responsibilities

• Schedule surgical procedures in coordination with physician availability and facility schedules.
• Coordinate surgery dates, times, and locations with hospitals and surgical centers.
• Obtain and verify insurance authorizations and referrals prior to scheduling.
• Educate patients on surgical preparation and post-operative appointments.
• Communicate with physicians, nurses, anesthesia providers, and staff to meet surgical requirements.
• Verify patient demographics, insurance info, and medical records for accuracy.

Skills

Organizational skills

Time management

Communication skills

Independent & collaborative work

EMR experience

Microsoft Office proficiency

Education

High school diploma or equivalent

Associate degree or medical admin certification preferred

Tools

EMR systems

Microsoft Office

Job description

Job Description

Essential Duties and Responsibilities

• Schedule surgical procedures in accordance with physician availability, facility schedules, and patient preferences.
• Coordinate surgery dates, times, and locations with hospitals, ambulatory surgery centers, and other healthcare facilities.
• Obtain and verify insurance authorizations and referrals prior to scheduling procedures.
• Educate patients regarding surgical preparation, pre-operative testing, arrival times, and post-operative appointments.
• Communicate with physicians, nurses, anesthesia providers, and facility staff to ensure all surgical requirements are met.
• Verify patient demographics, insurance information, and medical records for accuracy.
• Ensure all required documentation, laboratory results, imaging studies, and medical clearances are received before surgery.
• Schedule pre-operative and post-operative appointments as directed by the provider.
• Maintain accurate scheduling records within the electronic medical record (EMR) system.
• Respond to patient questions and concerns in a professional, compassionate, and timely manner.
• Manage schedule changes, cancellations, and urgent add-on procedures while minimizing disruptions.
• Maintain compliance with HIPAA regulations and organizational policies regarding patient confidentiality.
• Perform additional administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree or medical administrative certification preferred.
• Minimum of 1–2 years of medical scheduling or healthcare administrative experience preferred.
• Previous surgical scheduling experience strongly preferred.
• Knowledge of medical terminology, surgical procedures, and insurance authorization processes.
• Experience using electronic medical record (EMR) systems and Microsoft Office applications.
• Excellent organizational, time management, and problem-solving skills.
• Strong verbal and written communication skills.
• Ability to work independently while collaborating effectively with physicians, clinical staff, and patients.
• Ability to prioritize multiple tasks in a fast-paced healthcare environment.

Company Description

A national trusted partner for today’s leading wireless carriers, electric vehicle charging infrastructure providers, and renewable energy companies. Our expertise spans mission-critical data center installations, structured cabling, systems integration, testing, and secure infrastructure deployments throughout the United States.