Surgical Coordinator

Access Eye Institute; Westlake Village (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Access Eye Institute in Westlake Village, CA seeks a full-time Surgical Coordinator able to commute to Oxnard for training and as needed. You will schedule surgeries, coordinate with surgeons and facilities, obtain pre-op clearances and authorizations, and serve as the main patient contact through pre- and post-op care.

Responsibilities include updating medical records, educating patients on pre/post instructions, confirming insurance benefits, and handling admin tasks with strong bilingual

Qualifications

• 1-2+ years of surgical scheduling or medical office experience.
• Ophthalmology or Retina experience is a plus.
• Strong communication, organization, and multitasking skills.
• Bilingual Spanish ability required.

Responsibilities

• Schedule surgeries and coordinate with surgeons and facilities.
• Obtain pre-op clearances, labs, consent forms, and insurance authorizations.
• Act as main contact for patients through pre-op and post-op.
• Educate patients on pre- and post-op instructions and follow-ups.
• Verify insurance benefits and submit authorizations.
• Update medical records and surgical logs.
• Communicate with patients, vendors, and clinical teams.
• Resolve scheduling conflicts or cancellations.
• Admin and clerical duties as needed.

Skills

Bilingual Spanish

Communication skills

Organizational skills

Scheduling experience

Attention to detail

Job description

Access Eye Institute is seeking a full time Surgical Coordinator in Westlake, CA. Must be willing to commute to Oxnard, CA for training and as needed.

Responsibilities:

• Schedule surgeries, confirm OR availability, and coordinate with surgeons and facilities
• Obtain pre-op clearances, labs, consent forms, and insurance authorizations
• Responsible for coordinating and scheduling all surgical procedures, ensuring patients, surgeons, and surgical facilities are fully prepared. Acts as the main point of contact for patients throughout the pre-op and post-op process.
• Educate patients on pre- and post-op instructions and schedule follow-up visits
• Verify insurance benefits and submit authorizations
• Update medical records and maintain accurate surgical logs
• Communicate with patients, vendors, and clinical teams regarding any changes or updates
• Resolve scheduling conflicts or cancellations promptly
• Admin and/or clerical duties as needed

Skills:

• Excellent communication skills, both verbal and written, Bilingual Spanish is required
• Strong organizational and multitasking abilities
• Attention to detail and accuracy in maintaining records and schedules
• Proficiency in using phone systems and other office equipment
• Knowledge of medical terminology and surgical procedures is a plus

Requirements:

• 1-2+ years experience in surgical scheduling or medical office, Ophthalmology or Retina is a plus
• Knowledge of medical terminology and insurance auths
• Strong communication, organization, and multitasking skills

Please note that this job may require occasional evening or weekend availability to accommodate urgent surgical cases.