Surgical Coordinator

Pelvic Rehabilitation Medicine; West Palm Beach (FL); On-site; USD 48,000 - 64,000; Full time

Job summary

Pelvic Rehabilitation Medicine, a physician-led specialty health care organization, is seeking a Surgical Coordinator in West Palm Beach, FL. The role schedules outpatient procedures, handles pre-op clearances, and manages patient education and logistics to ensure smooth surgical experiences.

Responsibilities include coordinating with PCPs, submitting bookings to surgical centers, and maintaining surgeon schedules while achieving KPIs.

Qualifications

• Excellent written and oral communication
• Solid analytical skills
• Exceptional organizational and computer skills
• Conversational knowledge of medical terminology
• Must follow directions and adhere to priorities

Responsibilities

• Schedule outpatient medical procedures with appropriate provider and time slot
• Request pre-operative clearances from PCPs
• Submit bookings to outpatient Surgical Center
• Provide patients with surgical paperwork and pre/post-operative instructions
• Explain test preparations, arrival times, and directions to patients
• Educate patients on pre-operative instructions and medications
• Deliver high-quality patient experience and service
• Develop rapport with patients for day-of-surgery support
• Maintain surgeon schedules and meet KPIs
• Verify insurance and obtain authorizations
• Prepare all paperwork for surgery
• Coordinate information to surgical facility
• Handle phone inquiries from patients and PCPs about surgery

Skills

Communication

Analytical skills

Organizational skills

Computer skills

Medical terminology

Education

High School Diploma or Equivalent

Job description

Description

Pelvic Rehabilitation Medicine is a physician-led specialty health care organization whose core business is to provide evidence-based, individualized treatment services for those suffering with chronic pelvic pain. Approximately 15-25% of men and women suffer from pelvic discomfort. In the US chronic pelvic pain effects 28 million women and is projected to grow to 43.6 million by 2050 according to the NICHD. Currently, chronic pelvic pain accounts for 20% of gynecology visits. Pelvic Rehabilitation Medicine has positioned itself at the center of the pelvic pain ecosystem. We are nationally recognized experts dedicated to reducing the number of people suffering from this affliction.

Pelvic Rehabilitation Medicine was formed in 2017 and is headquartered in West Palm Beach, FL. Since its inception PRM has experienced rapid growth and routinely attracts patients from across the US and internationally. Pelvic Rehabilitation Medicine's fast-paced success has garnered the attention of the investment community positioning it to expand into new markets. Current markets include NYC, New Jersey, Long Island, Washington DC, Miami, Birmingham, Dallas, Houston, Chicago, and Atlanta. Further expansion is planned for 2022.

JOB TITLE: Surgical Coordinator

Job Responsibilities:

• Schedule’s outpatient medical procedures, for patients with appropriate provider and time/location slot
• Request pre-operative clearances from PCPs office
• Submit booking/orders to outpatient Surgical Center
• Provides patients with Surgical paperwork such as consents, drop instructions, pre/post-operative instructions, and financial responsibility
• Provides accurate, detailed information to patients regarding test preparations, time of patients scheduled arrival, and any other directional information needed: takes appropriate action in responding to questions from patients
• Provides patient education by reviewing patient pre-operative instructions and medications with the patient while maintaining patient confidentiality
• Provides great patient experience and delivers high level of service
• Develops a bond with patients ensuring they feel welcomed, understood, and appreciated not only during consultation but day of surgery as well
• Achieves company set key performance indicators and maintains surgical schedules for surgeons
• Notifies patients of all scheduled appointments
• Verify all insurance and obtain any authorizations needed
• Prepares all paperwork for physician for surgery
• Ensure that all pertinent information for upcoming surgery, such as booking sheets, insurance information, prior authorizations, pre-op/medical clearance, is sent to the appropriate surgical facility
• Answers all telephone inquiries from patients and primary care physicians concerning surgery and/or related concerns.

Business Development & Practice Growth:

• Support the surgeon in building and maintaining referral relationships with OB/GYNs, PCPs, pain management specialists, physical therapists, and fertility clinics
• Coordinate office visits and lunches for local offices
• Track referral patterns and generate reports to help inform strategic outreach
• Follow up with prospective patients and referring providers to encourage continuity of care and promote surgical treatment options
• Collaborate with growth team and operations team to help implement local campaigns to increase surgical volume
• Act as a liaison between the practice and local healthcare networks, building strong relationships to strengthen PRM’s reputation and reach in the community
• Monitor trends in patient inquiries, cancellations, and referral conversions to provide actionable insights

Requirements

REQUIRED QUALIFICATIONS:

• High School Diploma or Equivalent
• 2-4 Years full-time surgery scheduling experience
• Willing and able to follow directions and adhere to priorities
• Must have a can-do, will-do attitude.
• Superior knowledge of coding guidelines and reimbursement schemes
• Must have exceptional organizational and computer skills
• Conversational knowledge of medical terminology, acronyms, techniques.
• Excellent written and oral communication
• Solid analytical skills