Surgical Coordinator

Lifespan; Providence (RI); On-site; USD 21,000 - 35,000; Full time

Job summary

Lifespan is seeking a Surgical Scheduling Coordinator to manage surgical scheduling duties across multiple hospital operating rooms. This role requires excellent communication and organizational skills, as well as proficiency in medical terminology.

The ideal candidate should have a minimum of 3 years experience in surgical scheduling, working in a healthcare environment. The position is located at The Miriam Hospital in Providence, Rhode Island, with a pay range of $19.03–$31.39 and a work schedule from Monday to Friday.

Qualifications

• Minimum of 3 years experience as a surgical scheduler in a physician’s office.
• Demonstrated ability to provide care to patients considering aging and human development.
• Familiarity with medical office procedures and surgical scheduling preferred.

Responsibilities

• Coordinate and schedule elective and urgent surgeries according to hospital guidelines.
• Communicate schedule changes with the OR, PAT, and physician offices.
• Utilize designated computer software to schedule surgical cases.

Skills

Excellent written and oral communication

Proficient personal computer skills

Knowledge of medical terminology

Organizational skills

Education

High school diploma or equivalent

Associate’s degree in Secretarial Sciences or related field

Job description

Overview

The Surgical Scheduling Coordinator reports to the Surgical Services Business Manager and performs a variety of surgical scheduling duties with multiple hospital operating rooms, medical admissions, and pre‑admission testing (PAT).

Brown University Health employees are expected to role model the organization’s values of Compassion, Accountability, Respect, and Excellence as these values guide everyday actions with patients, customers, and one another. Employees must also demonstrate the core Success Factors, which guide teamwork and results:

• Instill Trust and Value Differences
• Patient and Community Focus and Collaborate

Responsibilities

• Demonstrate competency in performing surgical coordinating duties individually and as part of a team, exercising discretion when interacting with patients
• Coordinate and schedule elective and urgent surgeries for the physician practice according to hospital guidelines
• Utilize surgical block time whenever possible; release assigned blocks when requested by a physician or request surgical time outside of block time
• Coordinate surgical assist cases
• Respond to questions regarding the physician’s operating room schedule and communicate hospital policies and procedures to physician offices
• Communicate schedule changes with the OR, PAT, and physician office
• Use designated computer software and forms to schedule all surgical cases
• Collaborate with hospital surgical services, financial counselors, and admissions office
• Schedule appointments and pre‑admission testing within established guidelines
• Check office and surgery schedule daily
• Monitor physician privileges to ensure admitting privileges are current
• Attend and participate in staff meetings
• Maintain quality assurance, safety, environmental and infection control per hospital policies
• Perform other related duties as assigned

Minimum Qualifications

• High school diploma or equivalent required; associate’s degree preferred in Secretarial Sciences or related field
• Proficient personal computer skills
• Excellent written and oral communication, prioritization and organizational skills
• Knowledge of medical terminology
• Demonstrated ability to provide care to patients throughout the lifespan, considering aging, human development, and cultural diversity
• Minimum of 3 years experience as a surgical scheduler in a physician’s office
• Familiarity with medical office procedures, terminology and surgical scheduling preferred; experience in leadership, organization, communication and willingness to support practice staff

Work Environment and Physical Requirements

Healthcare setting including hospitals, physician offices, and ancillary entities; handles medical equipment and interacts with patients; hazards minimized via safety procedures and protective equipment.

Additional Information

Pay Range: $19.03–$31.39

Location: The Miriam Hospital – 164 Summit Ave, Providence, Rhode Island 02906

Work Type: Monday‑Friday 7 – 3:30 p.m.

Work Shift: Day

Daily Hours: 8

Driving Required: No

EEO Statement: Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.