Surgical Coordinator

Viva Eve; New York (NY); Sur place; USD 60 000 - 80 000; Plein temps

Résumé du poste

Viva Eve in New York is seeking a Surgical Coordinator to manage OB/GYN surgical workflows, from scheduling through post-operative follow-up. You will work with specialists, nurses, and administrative teams to ensure smooth operations and patient care.

You will verify insurance, obtain authorizations, and maintain compliance with HIPAA while coordinating patient education and pre/post-operative instructions. This onsite role supports our Forest Hills location and OB/GYN services.

Qualifications

• Must have strong organizational and communication skills.
• Experience with surgical coordination or medical administration is preferred.
• Familiarity with OB/GYN terminology is advantageous.

Responsabilités

• Coordinate surgical scheduling for OB/GYN patients.
• Oversee pre-operative tests, clearances, and consents.
• Liaise with hospital/ASC staff to schedule procedures and ensure resources.
• Coordinate post-operative follow-ups and recovery checks.
• Assist with insurance verification and pre-authorization needs.
• Maintain compliant and accurate surgical records and documentation.

Connaissances

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

EHR proficiency

Medical software

HIPAA compliance

Insurance verification

Formation

High school diploma

Bachelor’s degree preferred

Outils

EHR systems

Description du poste

Viva Eve, New York's premier health destination for women, is seeking a Surgical Coordinator.

The first of its kind, Viva Eve offers patients a single destination where they can manage all aspects of their overall health. The company has a diverse team of highly trained medical specialists in women's health, including obstetrics, gynecology, minimally invasive gynecologic surgery, diagnostic radiology, interventional radiology, anesthesiology, and nutrition. A mission-driven company, Viva Eve believes that when employees feel respected and included, patients receive the best care.

As a Surgical Coordinator for our Obstetrics and Gynecology (OB/GYN) practice, you will play a vital role in ensuring the smooth and efficient operation of our surgical department. You will be responsible for coordinating all aspects of surgical procedures, from patient scheduling and pre-operative preparations to post-operative follow-ups. Your role will be pivotal in providing high-quality care to our OB/GYN patients.

What You’ll Do:

1. Patient Scheduling and Consultation:

• Schedule surgical procedures for OB/GYN patients, taking into consideration patient preferences and physician availability.
• Coordinate initial consultations and assessments to evaluate surgical candidates.
• Educate patients on pre-operative and post-operative instructions.

2. Pre-Operative Preparation:

• Ensure all necessary pre-operative tests, medical clearances, and consents are obtained.
• Collaborate with the nursing staff to prepare patients for surgery, which may include reviewing dietary restrictions and medication guidelines.
• Communicate pre-operative instructions to patients and address any questions or concerns.

3. Operational Coordination:

• Liaise with hospital and ASC operating room staff and surgical teams to schedule procedures, ensuring all necessary forms have been completed and submitted; and all necessary resources are in place.
• Monitor the availability of surgical equipment, supplies, and instruments.
• Maintain accurate surgical records, including patient information and procedure details.

4. Post-Operative Follow-Up:

• Coordinate post-operative appointments for patients.
• Assist in tracking patient recovery and addressing any post-operative concerns or complications.
• Communicate with patients regarding surgical outcomes and provide appropriate resources for their recovery.

5. Insurance and Billing:

• Verify insurance coverage and obtain necessary pre-authorization for surgical procedures.
• Assist patients in understanding their insurance benefits and financial responsibilities.
• Coordinate with billing and insurance departments to ensure accurate and timely billing.

6. Compliance and Documentation:

• Adhere to all regulatory and compliance guidelines in the handling of patient information and surgical records.
• Maintain meticulous and organized records of surgical cases and patient information.
• As needed, provide patients with educational materials and information about surgical procedures, potential risks, and expected outcomes.

Who you are:

• High school diploma or equivalent (bachelor’s degree in a related field is a plus).
• Prior experience in a surgical coordination or medical administrative role is preferred.
• Knowledge of OBGYN procedures and terminology is advantageous.
• Excellent organizational, communication, and interpersonal skills.
• Strong attention to detail and the ability to maintain accurate records.
• Proficiency in using electronic health records (EHR) and medical software.
• Familiarity with insurance verification and authorization processes.
• Commitment to maintaining patient confidentiality and complying with HIPAA regulations.

Location

This role will be based onsite at our Forest Hills Location 108-16 63rd Road Forest Hills, NY 11375