OR Surgical Coordinator

Sullivan Group HR; Savannah (GA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Dental insurance

Disability insurance

Health insurance

Life insurance

Paid time off

Vision insurance

401(k)

Job summary

Savannah OBGYN, PC is seeking an OR Surgical Coordinator to expertly schedule obstetrical and gynecological procedures in a busy clinical setting. You will coordinate with surgeons, hospital teams, and patients to ensure accurate pre-op preparation and seamless communication.

This in-person, full-time role requires strong organizational skills, confidentiality, and clear patient communication, with responsibilities spanning pre-authorization, insurance verification, and coordination with billing.

Qualifications

• High school diploma or equivalent.
• Minimum 3 years in medical office administration or surgical scheduling (OB/GYN preferred).
• Proficiency in EMR and scheduling software.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive patient information with confidentiality.

Responsibilities

• Schedule OB/GYN surgeries with the surgeon/team, hospital, and patient.
• Obtain prior authorizations and insurance verifications for scheduled procedures.
• Manage cancellations, reschedules, and emergencies efficiently.
• Verify insurance coverage, secure authorizations, and provide patients with cost estimates for surgery.
• Communicate pre-operative instructions, arrival times, fasting guidelines, and post-operative care to patients.
• Ensure all pre-operative documentation, labs, imaging, and consents are completed before surgery.
• Serve as the primary contact from initial consultation to post-operative follow-up.
• Collaborate with billing to ensure timely submission of claims.
• Track surgical cases to ensure follow-up appointments and tests are completed.
• Maintain up-to-date knowledge of insurance policies and scheduling protocols.
• Maintain accurate patient records and HIPAA compliance.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Confidentiality

Education

High school diploma or equivalent

Tools

EMR software

Scheduling software

Job description

OR Surgical Coordinator / Insurance PreCert

Savannah OBGYN, PC

5353 Reynolds Street, Suite 410, Savannah, GA 31405

Status: Non-Exempt

The (Operating Room) Surgical Coordinator is a highly organized and motivated professional responsible for ensuring the smooth and efficient scheduling of all obstetrical and gynecological surgical procedures. This role manages and coordinates all aspects of surgery scheduling, patient education, and pre-operative and post-operative requirements with accuracy and timeliness. Serving as a key liaison between patients, surgeons, clinical teams, and surgical facilities, the Surgical Coordinator plays a vital role in facilitating seamless communication and delivering exceptional service. In a fast-paced medical environment, this position is essential to optimizing patient care, satisfaction, and outcomes through effective coordination and support.

Key Responsibilities:

• Schedule OB/GYN surgeries while coordinating with the surgeon/team, Hospital and patient, or their healthcare proxy.
• Obtain necessary prior authorizations and insurance verifications for scheduled procedures.
• Manage cancellations, reschedules, and emergency cases efficiently.
• Verify insurance coverage, secure authorizations, and provide patients with cost estimates for surgery.
• Communicate surgical details to patients including pre-operative instructions, arrival times, fasting guidelines, and post-operative care.
• Ensure all required pre-operative documentation, such as labs, imaging, medical clearances, and consents, are completed and available prior to the date of surgery.
• Serve as the primary point of contact for surgical patients following initial consultation with decision to schedule surgery to post-operative follow-up.
• Collaborate with clinical and administrative staff to resolve scheduling conflicts, verify medical necessities, and maintain accurate patient records.
• Collaborate with the billing departments to ensure accurate and timely submission of claims.
• Track surgical cases to ensure all necessary follow-up appointments, diagnostic testing, and post-op care are completed.
• Maintain up-to-date knowledge of insurance policies, procedural codes, and surgical scheduling protocols.
• Maintain accurate patient records, including surgical charts, consent forms, and pre/post-op instructions.
• Ensure compliance with HIPAA and all regulatory requirements regarding patient privacy and medical documentation.

Required:

• High school diploma or equivalent.
• Minimum of 3 years of experience in medical office administration or surgical scheduling (OB/GYN experience strongly preferred).
• Proficiency in electronic medical records (EMR) and scheduling software.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Ability to handle sensitive patient information with confidentiality and professionalism.

Preferred:

• Knowledge of medical terminology, particularly related to Obstetrics and Gynecology
• Experience with insurance verification and pre-authorization
• Familiarity with HIPAA compliance

Working Conditions:

• Job Type: Full-time
• Pay: Commensurate with Experience
• Expected hours: 40 per week
• Work Location: In person
• Savannah, GA 31405: Relocate before starting work (Required)
• Office-based role with occasional patient interaction in clinical settings

Physical Requirements:

• Prolonged periods of sitting and computer use
• Ability to lift to 10 pounds occasionally
• Must be able to communicate effectively with patients and staff

Benefits: (Waiting period may apply)

• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• 401(k)